Purchase Executive

Full job description

1. Sourcing

Collect local market prices as per purchase list, ensuring specs and quality match.

Send samples to vendors for pricing; gather lead time, MOQ, and MOC info.

Arrange product samples for client approval before quotations.

2. Cash/GST Purchases

Handle small item purchases in cash or via Biz Pay with GST invoice compliance.

3. Vendor Management

Maintain and update vendor database with item details and contact info.

Ensure timely vendor payments, including advances and PDCs.

4. Procurement

Negotiate price, delivery, and credit terms.

Coordinate cash purchases (5K10K); obtain HOD approval for >10K.

Place POs, arrange proforma invoices, and follow up on orders and deliveries.

Collect and process vendor invoices for records.

5. Accounting

Upload all purchase and expense vouchers to the shared drive.

Requirements

Minimum 2 years of experience in a similar role.

Graduate qualification required.

Female candidates preferred.

Ideal Candidate Qualities

Strong Communication Skills: Clear and effective communication with clients, vendors, and internal teams is crucial.

Attention to Detail: Accurate handling of quotes, POs, invoices, and documentation.

Organizational Skills: Ability to manage multiple inquiries, follow-ups, and filing systematically.

Proactive Follow-Up: Persistent and timely follow-up to ensure smooth order conversion and payments.

Customer-Focused: Responsive and service-oriented attitude toward clients and vendors.

Negotiation Skills: Ability to coordinate and clarify pricing or delivery issues with internal and external stakeholders.

Team Player: Collaborates well with Purchase, Logistics, Accounts, and Sales teams.

Time Management: Prioritizes tasks effectively to meet deadlines.

Basic Accounting Knowledge: Understanding of invoicing, GRN, and payment processes.

Tech-Savvy: Comfortable using ERP systems, Excel, email, and document management tools.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹25,000.00 per month

Schedule:

Day shift

Ability to commute/relocate:

Taloja, Navi Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Education:

Bachelor's (Required)

Experience:

Purchasing: 2 years (Required)

Location:

Taloja, Navi Mumbai, Maharashtra (Preferred)

Work Location: In person