Job Description
Location: Auckland, New Zealand
Key Responsibilities
Purchasing
Source and purchase construction materials, equipment, supplies, and services according to project requirements.
Request quotations, compare pricing, and negotiate for the best terms with suppliers.
Create and manage Purchase Orders (POs) and track delivery schedules to ensure timely arrival of materials.
Maintain and update supplier databases, price lists, and purchasing records.
Monitor inventory levels and ensure stock availability for ongoing projects.
Coordinate with Site Supervisors to ensure timely material supply.
Work closely with the Quote Team to support cost-control initiatives and review purchasing processes.
Build and maintain strong relationships with suppliers.
Verify invoice details with Delivery Orders (DO) and Purchase Orders (PO).
Coordinate with the Finance team to ensure accurate and timely supplier payments.
Handle supplier statements and resolve invoice discrepancies.
Accounts Receivable (AR) Support
Issue deposit and progress claim invoices to clients.
Update invoice records and track payment receiving status.
Administration
Provide daily administrative support to the office and management team.
Handle incoming calls and emails, assist with client or supplier enquiries, and schedule site visits.
Prepare monthly and annual reports, summaries, and documentation for management review.
Maintain and organize office files, documents, and records.
Manage office supplies and ensure the workspace is well-maintained.
Support the management team with general administrative tasks or ad-hoc duties.
Job Requirements
Diploma or equivalent qualification preferred.
Minimum 1 year of relevant purchasing experience; experience in construction or renovation is an advantage.
Strong communication and negotiation skills.
Detail-oriented with strong organization and time-management skills.
Ability to multitask and prioritize tasks independently.
Proficient in Excel, Word, email, and basic office software.
Understanding of purchasing, invoicing, and basic accounting.
Experience working with suppliers, logistics, or inventory is an advantage.
Key Responsibilities
Purchasing
Source and purchase construction materials, equipment, supplies, and services according to project requirements.
Request quotations, compare pricing, and negotiate for the best terms with suppliers.
Create and manage Purchase Orders (POs) and track delivery schedules to ensure timely arrival of materials.
Maintain and update supplier databases, price lists, and purchasing records.
Monitor inventory levels and ensure stock availability for ongoing projects.
Coordinate with Site Supervisors to ensure timely material supply.
Work closely with the Quote Team to support cost-control initiatives and review purchasing processes.
Build and maintain strong relationships with suppliers.
Verify invoice details with Delivery Orders (DO) and Purchase Orders (PO).
Coordinate with the Finance team to ensure accurate and timely supplier payments.
Handle supplier statements and resolve invoice discrepancies.
Accounts Receivable (AR) Support
Issue deposit and progress claim invoices to clients.
Update invoice records and track payment receiving status.
Administration
Provide daily administrative support to the office and management team.
Handle incoming calls and emails, assist with client or supplier enquiries, and schedule site visits.
Prepare monthly and annual reports, summaries, and documentation for management review.
Maintain and organize office files, documents, and records.
Manage office supplies and ensure the workspace is well-maintained.
Support the management team with general administrative tasks or ad-hoc duties.
Job Requirements
Diploma or equivalent qualification preferred.
Minimum 1 year of relevant purchasing experience; experience in construction or renovation is an advantage.
Strong communication and negotiation skills.
Detail-oriented with strong organization and time-management skills.
Ability to multitask and prioritize tasks independently.
Proficient in Excel, Word, email, and basic office software.
Understanding of purchasing, invoicing, and basic accounting.
Experience working with suppliers, logistics, or inventory is an advantage.
💡 Quick Summary
Seeking a career-building opportunity? The Purchaser cum Admin position is now open for candidates interested in the Office Assistant Jobs sector. This role in Auckland offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
