Job Description
Company Description
Reporting to the Regional Director, Procurement Director, the main job of the Purchasing Coordinator is to support a smooth execution of purchasing activities across the hotel that will result in the right products and services in the right places at the right time and cost as needed for the hotel.
The position requires the capacity to work closely with multiple departments and stakeholders across the hotel and wider supply community, and to manage several detail-oriented projects at a time. Success in this position requires a high level of organizational skills and attention to detail, the ability to work independently, and a mastery of communication and problem-solving skills.
Job Description
Why work for Fairmont Pacific Rim?
Opportunity to develop your talent and grow within PNW Region and Fairmont Hotels, including over 5000 Accor properties.
A competitive salary, starting from $$64,800 per annum
Complimentary work meal through our Colleague Dining Program
Exclusive access to the Pacific Northwest Food & Beverage Discount Program with 50% off at our dining destinations in Vancouver, Victoria, and Whistler
Travel reimbursement program for a TransLink monthly pass
Extensive benefits package including health, paramedical, dental, vision, life and disability insurance for those meeting eligibility requirements
Company-matched pension plan and ability to enroll in the Group Registered Retirement Savings Plan for those meeting eligibility requirements
Complimentary hotel stay for newly hired employees with breakfast for two through our BE OUR GUEST program
Be part of a world class and prestigious luxury brand hotel
What you will be doing:
Support operational departments with sourcing and purchasing needs.
Assist in creating purchase orders and confirmation based on departments' specificities and needs.
Negotiate with vendor to ensure price stability and lowest cost.
Monitor outstanding purchase orders and expediting as necessary.
Maintain promised delivery schedules.
Apply corrective action to incorrectly supplied components.
Maintain relation with vendors.
Lead new vendor pre-qualification process.
On-going training support and input for Purchasing Standard Operating Procedures
Support for hotel based purchasing and receiving including vacation coverage, inventory management, training and development of colleagues
On-going training and resource support for key operational programs such as BirchStreet.
Report creation and analysis of data to ensure purchases are aligned with hotel, regional and corporate goals and policies.
Qualifications
Your experience and skills include:
Previous experience as an administrative coordinator or equivalent required
Minimum 2 years' experience in hotel or foodservice operations - Purchasing experience is an asset
Post-secondary degree/ diploma or equivalent work experience in hospitality, finance, procurement and/or purchasing
Exceptional written, verbal communication and organizational skills
Advanced working knowledge of Microsoft Office applications (Outlook, Word, Excel) and purchasing system (BirchStreet)
Experienced and skilled in analyzing data using Excel
Strong leadership and coaching skills
Reporting to the Regional Director, Procurement Director, the main job of the Purchasing Coordinator is to support a smooth execution of purchasing activities across the hotel that will result in the right products and services in the right places at the right time and cost as needed for the hotel.
The position requires the capacity to work closely with multiple departments and stakeholders across the hotel and wider supply community, and to manage several detail-oriented projects at a time. Success in this position requires a high level of organizational skills and attention to detail, the ability to work independently, and a mastery of communication and problem-solving skills.
Job Description
Why work for Fairmont Pacific Rim?
Opportunity to develop your talent and grow within PNW Region and Fairmont Hotels, including over 5000 Accor properties.
A competitive salary, starting from $$64,800 per annum
Complimentary work meal through our Colleague Dining Program
Exclusive access to the Pacific Northwest Food & Beverage Discount Program with 50% off at our dining destinations in Vancouver, Victoria, and Whistler
Travel reimbursement program for a TransLink monthly pass
Extensive benefits package including health, paramedical, dental, vision, life and disability insurance for those meeting eligibility requirements
Company-matched pension plan and ability to enroll in the Group Registered Retirement Savings Plan for those meeting eligibility requirements
Complimentary hotel stay for newly hired employees with breakfast for two through our BE OUR GUEST program
Be part of a world class and prestigious luxury brand hotel
What you will be doing:
Support operational departments with sourcing and purchasing needs.
Assist in creating purchase orders and confirmation based on departments' specificities and needs.
Negotiate with vendor to ensure price stability and lowest cost.
Monitor outstanding purchase orders and expediting as necessary.
Maintain promised delivery schedules.
Apply corrective action to incorrectly supplied components.
Maintain relation with vendors.
Lead new vendor pre-qualification process.
On-going training support and input for Purchasing Standard Operating Procedures
Support for hotel based purchasing and receiving including vacation coverage, inventory management, training and development of colleagues
On-going training and resource support for key operational programs such as BirchStreet.
Report creation and analysis of data to ensure purchases are aligned with hotel, regional and corporate goals and policies.
Qualifications
Your experience and skills include:
Previous experience as an administrative coordinator or equivalent required
Minimum 2 years' experience in hotel or foodservice operations - Purchasing experience is an asset
Post-secondary degree/ diploma or equivalent work experience in hospitality, finance, procurement and/or purchasing
Exceptional written, verbal communication and organizational skills
Advanced working knowledge of Microsoft Office applications (Outlook, Word, Excel) and purchasing system (BirchStreet)
Experienced and skilled in analyzing data using Excel
Strong leadership and coaching skills
💡 Quick Summary
Seeking a career-building opportunity? The Purchasing Coordinator position is now open for candidates interested in the Hotel Jobs sector. This role in Vancouver offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Hotel Jobs is a plus.