Job Description
Real Estate Administrative Assistant
Calgary, AB
About the Role
We are looking for a motivated and organized Real Estate Administrative Assistant to support a fast-growing real estate team in Calgary. This role combines administrative support with inside sales responsibilities, helping manage daily operations, communicate with clients, and follow up with potential buyers and sellers.
The ideal candidate is detail-oriented, professional on the phone, and comfortable working in a fast-paced real estate environment.
Key Responsibilities Administrative Support/Sales
Manage and organize real estate transaction files and documents
Prepare contracts, forms, and listing documentation
Update and maintain CRM systems and client databases
Schedule appointments, showings, and meetings
Coordinate listing information and assist with MLS input
Maintain organized digital and physical records
Contact and follow up with online buyer and seller leads generated through marketing campaigns.
Make outbound calls to prospective clients to introduce real estate services
Qualify leads by asking questions about buying/selling.
Inside Sales & Client Communication
Respond to incoming inquiries from buyers and sellers
Call and follow up with leads generated from online platforms and marketing campaigns
Qualify potential clients and schedule appointments for agents
Maintain regular follow-ups with prospects in CRM
Assist with nurturing relationships with past clients and new prospects
Qualifications
Previous experience in administration, sales, or customer service preferred
Excellent communication and phone skills
Knowledge of real estate processes is an advantage (but training provided)
Ability to work independently and handle multiple tasks
Social media and basic marketing experience preferred
Comfortable using computers, CRM systems.
What We Offer
Opportunity to grow within a fast-growing real estate team
Hands-on experience in the real estate industry
Supportive and professional team environment
How to Apply
Interested candidates are encouraged to apply directly through Indeed by submitting their resume. Only shortlisted applicants will be contacted for an interview.
Pay: $15.98-$16.00 per hour
Expected hours: 20.0 per week
Work Location: In person
Calgary, AB
About the Role
We are looking for a motivated and organized Real Estate Administrative Assistant to support a fast-growing real estate team in Calgary. This role combines administrative support with inside sales responsibilities, helping manage daily operations, communicate with clients, and follow up with potential buyers and sellers.
The ideal candidate is detail-oriented, professional on the phone, and comfortable working in a fast-paced real estate environment.
Key Responsibilities Administrative Support/Sales
Manage and organize real estate transaction files and documents
Prepare contracts, forms, and listing documentation
Update and maintain CRM systems and client databases
Schedule appointments, showings, and meetings
Coordinate listing information and assist with MLS input
Maintain organized digital and physical records
Contact and follow up with online buyer and seller leads generated through marketing campaigns.
Make outbound calls to prospective clients to introduce real estate services
Qualify leads by asking questions about buying/selling.
Inside Sales & Client Communication
Respond to incoming inquiries from buyers and sellers
Call and follow up with leads generated from online platforms and marketing campaigns
Qualify potential clients and schedule appointments for agents
Maintain regular follow-ups with prospects in CRM
Assist with nurturing relationships with past clients and new prospects
Qualifications
Previous experience in administration, sales, or customer service preferred
Excellent communication and phone skills
Knowledge of real estate processes is an advantage (but training provided)
Ability to work independently and handle multiple tasks
Social media and basic marketing experience preferred
Comfortable using computers, CRM systems.
What We Offer
Opportunity to grow within a fast-growing real estate team
Hands-on experience in the real estate industry
Supportive and professional team environment
How to Apply
Interested candidates are encouraged to apply directly through Indeed by submitting their resume. Only shortlisted applicants will be contacted for an interview.
Pay: $15.98-$16.00 per hour
Expected hours: 20.0 per week
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Real Estate Administrative Assistant position is now open for candidates interested in the Real Estate sector. This role in Calgary offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Real Estate is a plus.
