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People also searched:
Employers: Post a Job
In Clinic Administration & Operations Coordinator
Part time, Wednesday and Friday
Location: Para Hills
Pay: $28.50
Hours: Wednesday and Friday, with potential for full time employment within the next 6 months
Start time: 7:30am sharp
Please read this first
This role exists to answer calls, convert demand, organise clinic operations, and support staff and management across busy multi location clinics. It is not a role for someone wanting to sit quietly behind a desk all day.
We are hiring an on site admin team member to support a busy allied health business with 20 professionals across multiple clinic locations. On Wednesdays and Fridays, you will play a key role in phones, bookings, enquiry response, clinic flow, and day to day operational support at Para Hills, while also helping support the wider business across locations.
This is a high responsibility role with a strong phone and operations focus. It will suit someone who enjoys structure, pace, and being relied on. If you prefer slow days, vague standards, or a light reception role, this position will likely not be the right fit.
What this role involvesCalls are a major part of the role
You will manage a high volume of inbound and outbound calls each day across multiple clinic locations. Missed calls are to be returned the same day, and advert or online enquiries are expected to be responded to within one hour where possible. Appointments should be booked while on the call, not left to follow up later.
Performance in this role will be measured through calls handled, enquiry response time, and bookings made.
This is a fast paced, output driven role
You can expect a busy day with meaningful responsibility. The role will often involve 40 to 60 calls per day, along with working through tasks and backlogs in a structured and organised way. What matters most is outcomes and follow through, not simply appearing busy.
Early start and structured day
The start time is 7:30am and is not flexible. There is a 30 minute lunch break. This is a full working day with clear expectations and steady output.
Your core responsibilities
On Wednesdays and Fridays, you will be a central point for:
Phones and bookings across multiple clinic locations
Advert and enquiry follow up
Clinic flow and daily operations
Operational support for clinicians and management
You will work as part of the broader admin support structure across the business, including support from a VA and other admin coverage on different days. Even so, this role still requires reliability, prioritisation, initiative, and sound judgement.
Clear priorities in the role
Your main areas of focus will include:
Phones and advert enquiries across multiple clinic locations
Bookings
Staff and management operational support
Event coordination with GPs, RSLs, and community groups
Clinic presentation, cleanliness, and flow
Event coordination
This role includes coordinating community and referral related events such as GP clinic visits, RSL talks, and other outreach activities.
You will manage dates, confirmations, and logistics. Clinicians attend, but you organise. This is an operational responsibility within the role, not a standalone marketing position.
Social media support
There is also a secondary support function involving basic social media posting and updates. This may include scheduling posts or uploading content as directed.
Previous experience with social media platforms would be helpful, but it is not essential. This is a support task only and not the main focus of the role.
Hands on clinic responsibilities
This is not a desk only role. You will also be expected to assist with:
Front desk coverage
Room resets throughout the day
End of day tidy and clinic presentation
Weekly on site cleaning of the clinic
We are looking for someone who is happy to contribute wherever needed to keep the clinic running well.
How you will be managed
This role comes with clear expectations and structure. You will have defined KPIs around calls, response times, and bookings, along with clear priorities and an early performance review.
You will be supported, but you will also be trusted. This is a role where results matter.
This role will suit someone who
Is confident handling calls across multiple clinic locations
Is comfortable being on the phone for much of the day
Can respond to enquiries within clear timeframes
Stays calm and organised under pressure
Is reliable, punctual, and accountable
Is comfortable with early starts and practical hands on tasks
Has admin or reception experience, ideally in healthcare
Has some exposure to social media posting or scheduling
What we offer
$28.50 per hour
A part time role with the potential to become full time within 6 months
Clear expectations and structure
Opportunity to grow within a busy multi location health business
Use of the on site gym outside of working hours
If you enjoy responsibility, pace, structure, and being a key support person in a busy clinic environment, we would love to hear from you.
Job Type: Part-time
Pay: $28.50 per hour
Benefits:
Gym membership
Work Location: In person
Start of main content
Job title, keywords or company
South Australia
50 km
Jobs you haven't seen
filter
Pay
filter
Remote
filter
Job Type
filter
Education level
filter
jobs in South Australia
0 jobs
Female Support Worker
Vision Disability Services
Munno Para SA
Visited 7 days ago
Inspector - Special Services Group
NDE Solutions
Adelaide SA 5000
Health insurance
Gym membership
Insurance services
Employee assistance program
Service Manager
Often responds within 1 day
atWork Australia
Elizabeth SA 5112
Parental leave
Employee assistance program
Salary packaging
View similar jobs with this employer
Trades Assistant – Learn Caulking (Training Provided)
Correct Caulking
Adelaide SA 5000
Referral program
Visited 8 days ago
Babysitter/Nanny
SafeNest BabySitting
Greater Adelaide SA
Visited 6 days ago
Land Management Officer | Kangaroo Island
Often responds within 7 days
Australian Wildlife Conservancy
Kingscote SA
Visited 5 days ago
Maintenance Officer
ACH Group
Greater Adelaide SA
Health insurance
Employee assistance program
Salary packaging
Customer Service Officer
AnglicareSA
Hindmarsh SA 5007
Parental leave
Health insurance
Gym membership
Employee assistance program
Salary packaging
Visited 6 days ago
Receptionist
Often responds within 1 day
Pro Active Health
Para Hills SA 5096
Gym membership
Onsite gym
Service Coordinator - Adelaide
BET Group Global
Greater Adelaide SA
Dispatch Storeperson
IM Partners
Greater Adelaide SA
Opportunities for promotion
Customer Service Representative
Vinidex Pty Ltd (Australia)
Greater Adelaide SA
Parental leave
Employee assistance program
On-site parking
Visited 5 days ago
Customer Support Specialist - Japanese Speaker
TeamViewer Germany GmbH
Adelaide SA 5000
Visited 7 days ago
Program Manager
Often responds within 1 day
Datacom
Adelaide SA 5000
Visited 7 days ago
Field Sales Consultant
Often responds within 1 day
Red Energy
Adelaide SA 5000
Paid training
Employee discount
Uniform provided
Company tablet
Visited 8 days ago
Facilities Manager
Cushman & Wakefield
Adelaide SA 5000
Private Piano Teacher (WFH)
Piano Generation
South Australia
Professional development assistance
Work from home
On-site parking
ServiceNow Consultant
Sysintegra Pty Ltd
Adelaide SA 5000
On-the-job training
Exercise Physiologist
Often responds within 1 day
Healthstin
Salisbury North SA 5108
Professional development assistance
Employee mentoring program
Gym membership
Visited 6 days ago
Employee Support - Panorama
Bedford
Panorama SA 5041
Visited 4 days ago
Research Associate
University of Canberra
Bruce SA
Health insurance
Employee assistance program
People Partner - Panorama
Bedford
Panorama SA 5041
Visited 4 days ago
Gaming Analyst
SkyCity Entertainment Group
Greater Adelaide SA
Research and Evaluation Officer - Adelaide
The Kids Research Institute Australia
Greater Adelaide SA
Health insurance
Employee discount
Extended annual leave
Salary packaging
Hatchery Technician
Yumbah Aquaculture
Arno Bay SA
Visited 6 days ago
People also searched:
Employers: Post a Job
In Clinic Administration & Operations Coordinator
Part time, Wednesday and Friday
Location: Para Hills
Pay: $28.50
Hours: Wednesday and Friday, with potential for full time employment within the next 6 months
Start time: 7:30am sharp
Please read this first
This role exists to answer calls, convert demand, organise clinic operations, and support staff and management across busy multi location clinics. It is not a role for someone wanting to sit quietly behind a desk all day.
We are hiring an on site admin team member to support a busy allied health business with 20 professionals across multiple clinic locations. On Wednesdays and Fridays, you will play a key role in phones, bookings, enquiry response, clinic flow, and day to day operational support at Para Hills, while also helping support the wider business across locations.
This is a high responsibility role with a strong phone and operations focus. It will suit someone who enjoys structure, pace, and being relied on. If you prefer slow days, vague standards, or a light reception role, this position will likely not be the right fit.
What this role involvesCalls are a major part of the role
You will manage a high volume of inbound and outbound calls each day across multiple clinic locations. Missed calls are to be returned the same day, and advert or online enquiries are expected to be responded to within one hour where possible. Appointments should be booked while on the call, not left to follow up later.
Performance in this role will be measured through calls handled, enquiry response time, and bookings made.
This is a fast paced, output driven role
You can expect a busy day with meaningful responsibility. The role will often involve 40 to 60 calls per day, along with working through tasks and backlogs in a structured and organised way. What matters most is outcomes and follow through, not simply appearing busy.
Early start and structured day
The start time is 7:30am and is not flexible. There is a 30 minute lunch break. This is a full working day with clear expectations and steady output.
Your core responsibilities
On Wednesdays and Fridays, you will be a central point for:
Phones and bookings across multiple clinic locations
Advert and enquiry follow up
Clinic flow and daily operations
Operational support for clinicians and management
You will work as part of the broader admin support structure across the business, including support from a VA and other admin coverage on different days. Even so, this role still requires reliability, prioritisation, initiative, and sound judgement.
Clear priorities in the role
Your main areas of focus will include:
Phones and advert enquiries across multiple clinic locations
Bookings
Staff and management operational support
Event coordination with GPs, RSLs, and community groups
Clinic presentation, cleanliness, and flow
Event coordination
This role includes coordinating community and referral related events such as GP clinic visits, RSL talks, and other outreach activities.
You will manage dates, confirmations, and logistics. Clinicians attend, but you organise. This is an operational responsibility within the role, not a standalone marketing position.
Social media support
There is also a secondary support function involving basic social media posting and updates. This may include scheduling posts or uploading content as directed.
Previous experience with social media platforms would be helpful, but it is not essential. This is a support task only and not the main focus of the role.
Hands on clinic responsibilities
This is not a desk only role. You will also be expected to assist with:
Front desk coverage
Room resets throughout the day
End of day tidy and clinic presentation
Weekly on site cleaning of the clinic
We are looking for someone who is happy to contribute wherever needed to keep the clinic running well.
How you will be managed
This role comes with clear expectations and structure. You will have defined KPIs around calls, response times, and bookings, along with clear priorities and an early performance review.
You will be supported, but you will also be trusted. This is a role where results matter.
This role will suit someone who
Is confident handling calls across multiple clinic locations
Is comfortable being on the phone for much of the day
Can respond to enquiries within clear timeframes
Stays calm and organised under pressure
Is reliable, punctual, and accountable
Is comfortable with early starts and practical hands on tasks
Has admin or reception experience, ideally in healthcare
Has some exposure to social media posting or scheduling
What we offer
$28.50 per hour
A part time role with the potential to become full time within 6 months
Clear expectations and structure
Opportunity to grow within a busy multi location health business
Use of the on site gym outside of working hours
If you enjoy responsibility, pace, structure, and being a key support person in a busy clinic environment, we would love to hear from you.
Job Type: Part-time
Pay: $28.50 per hour
Benefits:
Gym membership
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Receptionist position is now open for candidates interested in the BPO Jobs sector. This role in Adelaide offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in BPO Jobs is a plus.