Receptionist

Job highlights

Identified by Google from the original job post

Qualifications

Minimum of 1 year experience in a receptionist or similar role within the manufacturing industry

Demonstrated skills in performing receptionist duties such as greeting visitors, answering phone calls and managing appointments

Proficiency in handling and distributing incoming and outgoing mail and packages

Experience with administrative office tasks including filing, labeling, and preparing documents

Ability to answer inbound calls and manage a multi-line phone system efficiently

Capable of setting up and cleaning conference rooms before and after meetings

Basic office skills such as typing, using office equipment, and managing office supplies

Experience working within a corporate office environment

Familiarity with various office software and tools

Excellent communication and interpersonal skills

Strong organizational and multitasking abilities

High level of professionalism and ability to maintain confidentiality

Ability to work independently and as part of a team when needed

Willingness to learn and adapt to new tasks and responsibilities

Benefits

We provide access to top jobs, competitive compensation and benefits, and free online training

Stay on top of every opportunity - whenever you choose - even on the go

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance

Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Responsibilities

This role involves a range of administrative tasks to support our office team and ensure a smooth workflow

The Receptionist will be the first point of contact for our office, greeting visitors, answering phone calls, and providing assistance to our team in a fast-paced environment

Manage the reception desk, greeting visitors and answering phone calls in a professional manner

Coordinate office procedures, ensuring high levels of organizational effectiveness and communication

Maintain a pleasant, clean work environment, including daily upkeep and cleanliness of the kitchen and conference rooms

Handle mailing, office supplies, and shipping tasks, ensuring all necessary materials are in stock and organized

Coordinate meetings and conference calls, including scheduling, arranging appointments, and providing reminders

Support the day-to-day business operations, including booking hotels for crews and facilitating online furniture sales inquiries

Manage and maintain the digital repository of key business contracts, providing regular updates to the senior staff

Maintain confidentiality in all areas of job responsibilities due to access to sensitive information

Assist in planning in-house or off-site activities such as meetings, parties, and celebrations

Execute other responsibilities as directed by the senior staff

Job description

Description

We are looking for a meticulous Receptionist to join our manufacturing team in Minneapolis, Minnesota. This role involves a range of administrative tasks to support our office team and ensure a smooth workflow. The Receptionist will be the first point of contact for our office, greeting visitors, answering phone calls, and providing assistance to our team in a fast-paced environment.

Responsibilities

• Manage the reception desk, greeting visitors and answering phone calls in a professional manner.

• Coordinate office procedures, ensuring high levels of organizational effectiveness and communication.

• Maintain a pleasant, clean work environment, including daily upkeep and cleanliness of the kitchen and conference rooms.

• Handle mailing, office supplies, and shipping tasks, ensuring all necessary materials are in stock and organized.

• Coordinate meetings and conference calls, including scheduling, arranging appointments, and providing reminders.

• Support the day-to-day business operations, including booking hotels for crews and facilitating online furniture sales inquiries.

• Manage and maintain the digital repository of key business contracts, providing regular updates to the senior staff.

• Maintain confidentiality in all areas of job responsibilities due to access to sensitive information.

• Assist in planning in-house or off-site activities such as meetings, parties, and celebrations.

• Execute other responsibilities as directed by the senior staff.

Requirements

• Minimum of 1 year experience in a receptionist or similar role within the manufacturing industry

• Demonstrated skills in performing receptionist duties such as greeting visitors, answering phone calls and managing appointments

• Proficiency in handling and distributing incoming and outgoing mail and packages

• Experience with administrative office tasks including filing, labeling, and preparing documents

• Ability to answer inbound calls and manage a multi-line phone system efficiently

• Capable of setting up and cleaning conference rooms before and after meetings

• Basic office skills such as typing, using office equipment, and managing office supplies

• Experience working within a corporate office environment

• Familiarity with various office software and tools

• Excellent communication and interpersonal skills

• Strong organizational and multitasking abilities

• High level of professionalism and ability to maintain confidentiality

• Ability to work independently and as part of a team when needed

• Willingness to learn and adapt to new tasks and responsibilities.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit

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