Receptionist & Office Administrator

Job description

The Receptionist and Office Administrator position will be a front-facing figure of our Tampa, FL office, helping greet, develop and manage relationships consisting of investors, business owners and other deal flow referral sources through a combination of in-person and virtual events as well as telephonic outreach. This represents a unique opportunity to join an established, entrepreneurial team led by executives with decades of experiences across top investment management firms nationwide.

Responsibilities:

• Prepare materials, travel logistics and event management in relation to investor meetings, conferences, and other business development activities in and around the NYC area.

• Greet relationships and develop strong rapport with them predominantly in the office as well as at out-of-office events.

• Assist with all administrative and operational tasks related to overseeing a fast-paced office environment.

• Assist with overseeing all office policies and procedures.

• Assist team with the coordination of in-office meetings and events which can include scheduling, booking venues, preparing guest lists, fact sheets, and ensuring follow-up happens in a timely manner.

• Ad hoc tasks as needed, inclusive of PowerPoint, Excel and CRM system work.

Required Qualifications:

• 3+ years of professional experience, ideally in an office administration, investor relations or similar capacity within a financial or professional services firm.

• Highly professional and organized, detail-oriented and a quick learner with strong experience using PowerPoint, Excel and CRM software.

• Strong relationship building skills and ability to cultivate personal rapport.

• Positive, “can do” attitude of always trying one’s best.

• Sense of ownership and pride in work, firm and culture.

• Strong communication skills, both verbal and written.

• Ability to manage competing deadlines in a fast-paced entrepreneurial work environment.

Timing: Immediate

Location: 5 days/week

Star Mountain Capital is committed to a healthy and engaged workforce. Our benefits are constantly evolving to support our employees’ needs today and in the future. We offer a highly competitive medical, dental, and vision package. Select other benefits include: 50% coverage on monthly gym memberships, a cell phone stipend, tuition support of job-related designations and learning and development opportunities, and other bespoke benefits.

#J-18808-Ljbffr