Job Description
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, ready to handle multiple tasks efficiently. Your positive attitude and proactive approach will help create a welcoming environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while supporting a thriving organization. Bilingual a plus.
Duties
Greet visitors and clients warmly, providing exceptional customer service at the front desk
Manage multi-line phone systems, directing calls accurately and professionally
Schedule appointments, meetings, and calendar management for staff and executives
Perform data entry, maintain filing systems, and ensure all records are organized and up-to-date
Handle incoming and outgoing correspondence via email, mail, and courier services
Assist with basic bookkeeping tasks using QuickBooks or similar accounting software
Support office management activities including supply ordering, inventory tracking, and facility maintenance
Proofread documents for accuracy and clarity before distribution
Provide administrative support such as copying, scanning, and preparing reports or presentations
Maintain a professional appearance of the reception area to ensure a welcoming environment
Skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
Strong organizational skills with excellent time management abilities
Bilingual capabilities are highly desirable to serve diverse client needs effectively
Experience with office management systems and clerical procedures
Knowledge of phone etiquette and professional communication standards
Familiarity with medical or dental receptionist duties is a plus but not required
Ability to perform data entry accurately with high typing speed and attention to detail
Demonstrated ability to multitask efficiently in a fast-paced environment
Strong organizational skills for filing, scheduling, and document proofreading
Customer service orientation with a friendly demeanor and problem-solving skills
Join us in creating an efficient, welcoming office environment where every day presents new opportunities to support our team’s success!
Job Type: Full-time
Pay: $15.00 - $24.00 per hour
Work Location: In person
Duties
Greet visitors and clients warmly, providing exceptional customer service at the front desk
Manage multi-line phone systems, directing calls accurately and professionally
Schedule appointments, meetings, and calendar management for staff and executives
Perform data entry, maintain filing systems, and ensure all records are organized and up-to-date
Handle incoming and outgoing correspondence via email, mail, and courier services
Assist with basic bookkeeping tasks using QuickBooks or similar accounting software
Support office management activities including supply ordering, inventory tracking, and facility maintenance
Proofread documents for accuracy and clarity before distribution
Provide administrative support such as copying, scanning, and preparing reports or presentations
Maintain a professional appearance of the reception area to ensure a welcoming environment
Skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
Strong organizational skills with excellent time management abilities
Bilingual capabilities are highly desirable to serve diverse client needs effectively
Experience with office management systems and clerical procedures
Knowledge of phone etiquette and professional communication standards
Familiarity with medical or dental receptionist duties is a plus but not required
Ability to perform data entry accurately with high typing speed and attention to detail
Demonstrated ability to multitask efficiently in a fast-paced environment
Strong organizational skills for filing, scheduling, and document proofreading
Customer service orientation with a friendly demeanor and problem-solving skills
Join us in creating an efficient, welcoming office environment where every day presents new opportunities to support our team’s success!
Job Type: Full-time
Pay: $15.00 - $24.00 per hour
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Receptionist/Administrative Assistant position is now open for candidates interested in the Helper Jobs sector. This role in Miami offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Helper Jobs is a plus.
