Job Description
About Avant
Avant is Australia’s leading medical defence organisation with a proud heritage of protecting Australian medical professionals for over 125 years. It was established by a small group of doctors in 1893, who wanted to “protect themselves from actions arising out of the practice of medicine”. Avant now represents 85,000 health practitioners and medical students across every state and territory, delivering market leading products and services to meet their professional, personal and practice needs. Building on this heritage, our vision is to be the most trusted professional partner in supporting doctors throughout their lives and careers.
As a mutual organisation, owned by members and run purely for their benefit, our members are at the centre of all we do. As well as providing products and services to our members, we play a broader community role by advocating for improvements in the healthcare system and in quality, safety and professionalism in medicine, through delivering education and research activities. The commitment to members and the profession from our ~950 staff has resulted in over 50% of Australia’s doctors choosing to be Avant members, delivered annual revenues of $445 million and net assets of ~$2 billion.
About the Role
This position is part of a national team supporting Reception and Facilities across Avant. In this role, you will deliver exceptional Reception services at the Sydney office, ensuring a welcoming, professional, and seamless experience for all visitors and staff. As a member of the Facilities team, you will also help maintain safe, functional, and inspiring workspaces across Avant’s offices. This includes assisting with facilities coordination, day to day operational tasks, and general administration to support the smooth running of the workplace. This position offers a varied mix of responsibilities, with a strong focus on customer service for both internal and external stakeholders. You will play a key role in ensuring Avant’s premises remain safe, comfortable, and well presented for staff, visitors, members, and contractors. Given the client facing nature of this role, professional business attire is required at all times.
Key Accountabilities:
Provide friendly, efficient customer service to all stakeholders through timely written and verbal communication in response to facilities requests and enquiries.
Provide reception coverage when required, including greeting visitors, preparing meeting rooms, managing mail distribution, and overseeing visitor sign in processes.
Positively promote facilities related initiatives and ensure all activities, including coordinating quarterly staff events such as catering, theming, and invitations.
Coordinate planned and reactive maintenance services, including (but not limited to) air conditioning, security, lighting, power, plumbing, and other essential facilities operations.
Manage assets and maintain a strong WH&S focus across all facilities related infrastructure and activities.
Oversee stationery orders and ensure utility rooms remain well stocked and organised.
Support fire warden training and other first response responsibilities as required.
Process facilities related invoices accurately and in a timely manner, ensuring appropriate approvals, coding, and reconciliation.
To Be Successful, You Will Have:
Previous experience in workplace facilities and reception management
Strong organisational skills
The ability to influence constructively and work collaboratively
A team-focused mindset
Sound financial and commercial understanding
High attention to detail
A practical, hands-on approach
Ability to quickly learn and adapt to new software platforms
A positive attitude and willingness to bring a bit of fun and energy into the workplace
Equal Opportunity Employer
Avant supports doctors so they can serve Australia's diverse communities. Having diversity in our workforce brings valuable perspectives and strengthens our ability to support healthcare professionals.
We therefore welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, people from culturally diverse communities, LGBTQIA+ individuals, people with disabilities, and those with caring responsibilities.
Our inclusive workplace is somewhere everyone can succeed.
Ready to join us? If you're passionate about supporting Australia's healthcare professionals, we'd love to hear from you. If you require any adjustments during the recruitment process, please don't hesitate to contact us at [email protected]
Avant is Australia’s leading medical defence organisation with a proud heritage of protecting Australian medical professionals for over 125 years. It was established by a small group of doctors in 1893, who wanted to “protect themselves from actions arising out of the practice of medicine”. Avant now represents 85,000 health practitioners and medical students across every state and territory, delivering market leading products and services to meet their professional, personal and practice needs. Building on this heritage, our vision is to be the most trusted professional partner in supporting doctors throughout their lives and careers.
As a mutual organisation, owned by members and run purely for their benefit, our members are at the centre of all we do. As well as providing products and services to our members, we play a broader community role by advocating for improvements in the healthcare system and in quality, safety and professionalism in medicine, through delivering education and research activities. The commitment to members and the profession from our ~950 staff has resulted in over 50% of Australia’s doctors choosing to be Avant members, delivered annual revenues of $445 million and net assets of ~$2 billion.
About the Role
This position is part of a national team supporting Reception and Facilities across Avant. In this role, you will deliver exceptional Reception services at the Sydney office, ensuring a welcoming, professional, and seamless experience for all visitors and staff. As a member of the Facilities team, you will also help maintain safe, functional, and inspiring workspaces across Avant’s offices. This includes assisting with facilities coordination, day to day operational tasks, and general administration to support the smooth running of the workplace. This position offers a varied mix of responsibilities, with a strong focus on customer service for both internal and external stakeholders. You will play a key role in ensuring Avant’s premises remain safe, comfortable, and well presented for staff, visitors, members, and contractors. Given the client facing nature of this role, professional business attire is required at all times.
Key Accountabilities:
Provide friendly, efficient customer service to all stakeholders through timely written and verbal communication in response to facilities requests and enquiries.
Provide reception coverage when required, including greeting visitors, preparing meeting rooms, managing mail distribution, and overseeing visitor sign in processes.
Positively promote facilities related initiatives and ensure all activities, including coordinating quarterly staff events such as catering, theming, and invitations.
Coordinate planned and reactive maintenance services, including (but not limited to) air conditioning, security, lighting, power, plumbing, and other essential facilities operations.
Manage assets and maintain a strong WH&S focus across all facilities related infrastructure and activities.
Oversee stationery orders and ensure utility rooms remain well stocked and organised.
Support fire warden training and other first response responsibilities as required.
Process facilities related invoices accurately and in a timely manner, ensuring appropriate approvals, coding, and reconciliation.
To Be Successful, You Will Have:
Previous experience in workplace facilities and reception management
Strong organisational skills
The ability to influence constructively and work collaboratively
A team-focused mindset
Sound financial and commercial understanding
High attention to detail
A practical, hands-on approach
Ability to quickly learn and adapt to new software platforms
A positive attitude and willingness to bring a bit of fun and energy into the workplace
Equal Opportunity Employer
Avant supports doctors so they can serve Australia's diverse communities. Having diversity in our workforce brings valuable perspectives and strengthens our ability to support healthcare professionals.
We therefore welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, people from culturally diverse communities, LGBTQIA+ individuals, people with disabilities, and those with caring responsibilities.
Our inclusive workplace is somewhere everyone can succeed.
Ready to join us? If you're passionate about supporting Australia's healthcare professionals, we'd love to hear from you. If you require any adjustments during the recruitment process, please don't hesitate to contact us at [email protected]
💡 Quick Summary
Seeking a career-building opportunity? The Receptionist/Administrative Assistant position is now open for candidates interested in the Receptionist & Front office Jobs sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Receptionist & Front office Jobs is a plus.
