Relief / On-Call Receptionist

Full job description

Deadline to Apply: Open until filled

SUMMARY:

Bimose Tribal Council is seeking an individual with excellent organizational and time management skills. The Receptionist is the first point of contact and will be responsible for implementing office procedures and providing administrative support to management and staff with a focus on Human Resources and Finance.

DUTIES:

Respond to telephone and e-mail inquiries from clients and service providers, and greet visitors in a friendly and professional manner

Refer all inquiries to the appropriate individuals across the organization

Arrange and book meetings in boardrooms, venues and other locations, including all equipment and supplies

Organize and participate in meetings including engaging participants, preparation of agendas, meeting packages, recording and distribution of minutes

Maintaining an inventory of office supplies and replenishing as necessary

Manage inbound/outbound mail, including priority post and courier

Prepare correspondence, reports, memorandums and other documents

Records management including filing, storing and security of documents

Maintain schedules, calendars and attendance boards

Assist with human resources activities including but not limited to recruitment, record keeping and data entry

Assist with finance activities including but not limited to record keeping and data entry

Assist with the preparation of presentations & proposals

Maintain confidentiality in all aspects of First Nation, Tribal Council, operational and employee information

Clerical and other office related duties as required

QUALIFICATIONS:

Post-secondary education in Office Administration or relevant field

Minimum three years of office administration experience

Knowledge and proficiency of Microsoft Office

Demonstrated ability in office administration, methods and procedures

Current criminal record check will be requested

Valid class G Driver’s License

Open until filled

Applicants must submit a cover letter, resume and three professional references by:

Please submit applications via e-mail, online or fax to: Bimose Tribal Council

Attention: Human Resource Administrator 5+8 Lakeview Drive

Kenora, ON, P+N 3P7

Website: www.bimose.ca – Fax: (807) 468-3+08 – email: sricklefs@bimose.ca

Only those applications selected for an interview will be contacted.