Remote Legal Assistant (Client-Facing | Intake | Admin | U.S. Based) Job Type: Contract

Full job description

I’m seeking a proactive and detail-oriented Remote Legal Assistant in either California or DC to support my solo law practice. This is a client-facing role requiring strong communication skills, organizational finesse, and a high level of professionalism. You’ll be the first point of contact for many clients, helping ensure a smooth intake process and supporting ongoing administrative needs.

Key Responsibilities:

Conduct outbound calls and respond to client inquiries with empathy and professionalism

Manage client intake, send retainer agreements, and follow up on documentation

Organize and maintain digital files, emails, and case-related documents

Streamline email communications and ensure timely responses

Assist with invoicing, billing reconciliation, and basic bookkeeping tasks

Schedule consultations, track deadlines, and manage calendars

Provide administrative support including drafting forms, formatting documents, and data entry

Collaborate on workflow improvements and help maintain operational efficiency

Duties might be added as needed

Requirements:

Must be U.S.-based and authorized to work in the U.S.

Minimum 2 years of experience in a U.S. law firm or legal support role

Must provide references from U.S. law firms

Strong command of Microsoft Word, Excel, Google Workspace

Excellent written and verbal communication skills

Highly organized, efficient, and able to manage multiple tasks independently

Comfortable with client-facing interactions and sensitive legal matters

Reliable internet connection and quiet confidental workspace for calls

Preferred Qualifications:

Bilingual (Spanish or other languages) is a strong plus

Experience with legal intake platforms (e.g., Jotform, MyCase, Clio)

Familiarity with retainer agreements, family law processes, or procedural documentation

Tech-savvy and comfortable with automation tools like Zapier or Calendly

What You’ll Love About This Role:

Flexible remote work

Opportunity to grow with a modern, ethical solo law firm

Meaningful client interactions and a chance to make a real impact

Collaborative and respectful work culture

To Apply:

Please submit:

A short cover letter outlining your relevant experience

Your resume

Your availability and hourly rate

At least two references from U.S.-based law firms

Job Types: Part-time, Contract

Pay: $27.64 - $33.28 per hour

Expected hours: 20 per week

Work Location: Remote