Remote Working Officer - Public Sector

Role Description:

We are seeking a highly organised and detail-focused Executive Officer to support our team at the Ministry of Defence.

This role involves providing administrative support in tasks such as preparing and presenting utility invoices, assisting with payment recovery, and extracting key information from invoices. The ideal candidate will possess excellent problem-solving and communication skills, with the ability to work independently and remotely.

Main Responsibilities:

Core Responsibilities:

Preparing and presenting utility invoices to USVF budget advisers for payment

Supporting the recovery process by submitting payment documents

Extracting key information from invoices for timely recovery

Building trust with U.S. contacts through effective communication

Managing Utility Company portals and downloading invoices into secure SharePoint folders

Coordinating with Energy Companies regarding utility invoices

Creating and maintaining Excel spreadsheets with payment actuals for each account

Organising meetings and engaging with key stakeholders via various communication methods