Job Description
Administrative Lead
Missionwell
Pasadena, CA, United States
via LinkedIn
20 hours ago
Full–time
Operations Assistant
Video Voice Data Communications
Garden Grove, CA, United States
via ZipRecruiter
9 hours ago
$20–$24 an hour
Full–time
Promotions Assistant
Audacy, Inc.
Los Angeles, CA, United States
via LinkedIn
9 hours ago
Part-time
IP Secretary - Los Angeles, CA or Washington, DC
ArentFox Schiff
Los Angeles, CA, United States
via LinkedIn
9 hours ago
Full–time
Regional Administrative Coordinator - Downey
FirstSteps for Kids, Inc.
Downey, CA, United States
via LinkedIn
10 hours ago
Full–time
Retail Administrator
Advantage Solutions
Culver City, CA, United States
via LinkedIn
18 hours ago
$18–$21 an hour
Full–time
No more jobs match your exact search. Try changing your terms or filters.
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Alwar, Rajasthan - Based on your past activity
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ArentFox Schiff
IP Secretary - Los Angeles, CA or Washington, DC
ArentFox Schiff · Los Angeles, CA, United States · via LinkedIn
10 hours ago
Full–time
Apply on LinkedIn
Job highlights
Identified by Google from the original job post
Qualifications
Strong teamwork, communication, and technical skills are essential, along with the ability to work under deadlines and time pressures
Excellent computer skills with knowledge and ability to work proficiently with Microsoft Office Suite as well as accounting systems (time and billing, expenses, conflicts, new matter programs)
5+ years of experience in an administrative position
10 more items(s)
Benefits
Benefits and Salary
In addition to medical, dental, vision, profit-sharing, generous paid time off, and numerous other benefits, we also provide a flexible reimbursement account that helps pay for the things that contribute to your personal well-being, in your own way
This is an hourly, non-exempt position that is eligible for a generous overtime plan that exceeds minimum legal requirements
4 more items(s)
Responsibilities
The role requires a high level of internal and external client service, consistent production of excellent work product, and general knowledge of the firm's patent and/or trademark practice areas
The IP Secretary's core responsibilities span several areas
In billing and expenses, the role involves preparing, editing, and proofreading daily time entries, assisting with complex billing procedures and collection efforts, preparing expense reimbursement documentation, and reviewing foreign associate bills
16 more items(s)
Job description
About the Firm
ArentFox Schiff is an award-winning, globally recognized law firm with more than 600 lawyers and policy professionals. The firm serves a diverse client base — including Fortune 500 companies, start-ups, international governments, non-profits, trade associations, and private individuals — delivering sophisticated, innovative, and practical legal solutions across complex global matters and deeply personal issues alike.
Position Overview
The IP Secretary position is available in the firm's Washington, DC or Los Angeles, CA office. Under limited direction and guided by department objectives, the IP Secretary performs a variety of secretarial tasks to support assigned patent and/or trademark attorneys and other timekeepers. The role requires a high level of internal and external client service, consistent production of excellent work product, and general knowledge of the firm's patent and/or trademark practice areas. Strong teamwork, communication, and technical skills are essential, along with the ability to work under deadlines and time pressures.
Essential Duties
The IP Secretary's core responsibilities span several areas. In billing and expenses, the role involves preparing, editing, and proofreading daily time entries, assisting with complex billing procedures and collection efforts, preparing expense reimbursement documentation, and reviewing foreign associate bills. Administrative duties include calendaring due dates and deadlines, scheduling meetings and interviews, creating and maintaining files, screening telephone calls, coordinating travel arrangements, handling routine client inquiries, and mentoring new employees.
Document preparation requires producing accurate, properly formatted correspondence, reports, memoranda, and legal documents from various sources, as well as proofreading and assembling materials. The client service component involves ensuring exemplary service to all internal and external clients, proactively communicating to meet administrative needs, and regularly reviewing and improving client service procedures. Document management duties include maintaining current electronic and paper files in systems such as iManage, Outlook, and FileTrail, preparing requests to open new matters, and filing official documents. The IP Secretary is also responsible for coordinating workflow to ensure all deadlines are met and for supporting team members with overflow work and coverage during absences.
IP Secretary Core and Specialized Duties
Core duties include submitting conflict checks, preparing engagement letters, requesting new client matter numbers, conducting matter-specific research at the USPTO, monitoring and answering assigned docket items daily, and processing invoices.
In patent prosecution, the role encompasses sending search requests, preparing and sending preliminary patentability search results to clients, forwarding attorney filing recommendations and draft applications to clients, preparing analysis shells for U.S. and foreign filings, filing responses, handling terminal disclaimers, petitions to revive, requests for continuing examination, petitions to withdraw as counsel, and preparing estimates, among other PTO communications and tasks.
Reporting and communications responsibilities include handling U.S. conversion and foreign filing reminders, restriction requirements, advisory actions, interview summaries, decisions on petitions, notices of non-compliant amendments, Ex Parte Quayle actions, and notices of abandonment.
On the trademark side, the IP Secretary prepares weekly attorney docket reports, gathers evidence such as certificates of registration from iManage, maintains client spreadsheets and reports, assists with client invoicing and collections in coordination with the Accounting Department, and performs proofreading and quality review of primary duties.
Additional duties may include preparing internal or client-requested tracking spreadsheets and other tasks as assigned and approved by management.
MINIMUM QUALIFICATIONS
• Knowledge/Skills/Abilities:
• Excellent computer skills with knowledge and ability to work proficiently with Microsoft Office Suite as well as accounting systems (time and billing, expenses, conflicts, new matter programs). Proficiency in Excel is preferred.
• Excellent written and verbal communication skills
• Meticulous attention to detail, accuracy, and thoroughness.
• Responsible, Professional and Self-Motivated
• Ability to maintain confidentiality
• Detail oriented with ability to handle multiple projects simultaneously and meet deadlines
Education:
• Minimum high school diploma or equivalent; college degree a plus but not required.
Experience:
• 5+ years of experience in an administrative position.
• 3+ years of experience in Patent Prosecution.
Benefits and Salary
We know that the needs of our employees vary and can change throughout the different stages of life. That’s why we offer a wide array of flexible benefit options designed to help you live healthy, live well, and live for tomorrow. In addition to medical, dental, vision, profit-sharing, generous paid time off, and numerous other benefits, we also provide a flexible reimbursement account that helps pay for the things that contribute to your personal well-being, in your own way.
This is an hourly, non-exempt position that is eligible for a generous overtime plan that exceeds minimum legal requirements.
The anticipated good-faith base salary range for this position is:
• DC and LA: $92,000 to $126,500 per year.
Your exact offer will be based on a variety of factors, including but not limited to, your experience, skills, and overall qualifications. We also review compensation regularly against industry benchmarks and performance outcomes, so you can grow your career here with confidence—knowing your pay recognizes both your impact and our commitment to an equitable approach.
In addition to a competitive base salary, certain positions are eligible for a comprehensive performance-based bonus, payable monthly or annually.
Commitment to Equal Opportunity
ArentFox Schiff is committed to equal employment opportunity and diversity in the workplace. We base all employment decisions on merit and maintain a policy of considering all qualified applicants for employment without regard to race, color, religion or creed, sex, gender, ****** orientation, gender identity or expression, age, citizenship status, order of protection status, national origin, ancestry, medical condition, genetic information, marital status, physical or mental disability, parental status, source of income, military or veteran status, unfavorable discharge from military service, or any other basis protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.
• The job description is a general summary of the major duties. It may not specify all duties, tasks, and assignments associated with a job. It does not limit or in any way modify the right of management to direct, assign, and control the work of employees in a unit. Accuracy, attention to detail, ability to work effectively in a team environment, and ability to work in an atmosphere of multiple projects and shifting priorities are requirements of all jobs at ArentFox Schiff LLP. Additional job-related qualifications may be specified for some openings. Job descriptions are subject to periodic review and modification.
WORKING CONDITIONS
The following table indicates the degree of working conditions expected for the job. Reasonable accommodations may be made to enable individuals with disabilities to meet these requirements.
N/A = 0-10%, Occasionally = 11-33%, Frequently = 34 - 66%, Constantly = 67 - 100%
Requirement - Frequency
Travel - Occasionally
Sitting - Constantly
Standing - Occasionally
Walking - Frequently
Reading - Constantly
Typing - Frequently
Concentration - Frequently
Oral and Written Communication - Frequently
Horizontal Reaching - N/A
Vertical Reaching - N/A
Twisting - Occasionally
Repetitive Arm/Hand/Finger Movements - Frequently
Weight - Occasionally, up to 15 lbs.
Report this listing
ArentFox Schiff
Glassdoor
3.7/5
29 reviews
Indeed
3.8/5
63 reviews
BCG Attorney Search
5.0/5
1 reviews
afslaw.com
More jobs at ArentFox Schiff
See web results for ArentFox Schiff
FirstSteps for Kids, Inc.
Regional Administrative Coordinator - Downey
FirstSteps for Kids, Inc. · Downey, CA, United States · via LinkedIn
11 hours ago
Full–time
No Degree Mentioned
Apply on LinkedIn
Job highlights
Identified by Google from the original job post
Qualifications
This individual understands systems and the importance of creating, communicating, and managing simple processes essential to operational success
Benefits
Being part of team FirstSteps affords many opportunities and benefits, including (but not limited to)
Paid time-off for vacation
Paid time-off for illness
14 more items(s)
Responsibilities
The ideal FirstSteps Regional Administrative Coordinator (RAC) can be described as an amazing people-person who is always welcoming and knowledgeable and capable of connecting our team members, our clients, and our visitors to the resources, people, and information they need
As our Regional Administrative Coordinator you will significantly contribute to the organization and management of our Redondo Beach Center where our little ones meet with their clinical team to learn and socialize
As such, as our RAC you are critical to ensuring the Center runs seamlessly and that both our kids and your fellow FirstSteps team members have what they need to be successful
24 more items(s)
Job description
About FirstSteps
The FirstSteps Team is inspired by the belief that every child deserves the opportunity to achieve their fullest potential. To that end, our mission is twofold: to provide the best evidence-based, behavior analytic treatment to our children diagnosed with autism and related learning differences, and to offer a positive, collaborative, and dynamic work experience for our team. We are steadfastly committed to ongoing training and mentorship of our employees, always motivated to support the next generation of clinical leaders in our field and at FirstSteps. Our greatest reward is witnessing the rapid and joyful learning of our little ones and knowing that together, we are creating more happy days for the kids and families we serve.
Impact
The ideal FirstSteps Regional Administrative Coordinator (RAC) can be described as an amazing people-person who is always welcoming and knowledgeable and capable of connecting our team members, our clients, and our visitors to the resources, people, and information they need. This individual understands systems and the importance of creating, communicating, and managing simple processes essential to operational success. In essence, our RAC ensures that our Center is a warm, kid-friendly, organized, chaos-free place of learning and connection - a place everyone loves to visit.
Overview of Regional Scheduling Coordinator Position:
As our Regional Administrative Coordinator you will significantly contribute to the organization and management of our Redondo Beach Center where our little ones meet with their clinical team to learn and socialize. As such, as our RAC you are critical to ensuring the Center runs seamlessly and that both our kids and your fellow FirstSteps team members have what they need to be successful. In this role, you will have the opportunity to regularly interact with and learn from our young clients, their caregivers, and both our clinical and administrative staff as the "connector" for all parties.
Core Responsibilities of our Regional Administrative Coordinator:
• Management of our Center including but not limited to:
• Greeting & signing-in/out of all visitors and staff entering and exiting the Center
• Answering and management of all incoming calls, voice mails, faxes
• Inventory ordering and management per operation budget
• Coordinating with our Technology & Facilities Manager for equipment and facilities related needs/repairs
• Creating and maintaining optimal work and learning areas for both our team and our clients
• Creating and maintaining dynamic team and event bulletins posted in our break room and electronically via Microsoft Teams & Sharepoint
• Support of Client and Staff Scheduling including but not limited to:
• Utilizing our scheduling software to assist our Regional Scheduling Coordinators when changes arise or when they are out of the office
• Scheduling / room assignments for clinical activities planned in the Center
• Creating all new hire training appointments in our scheduling system
• Confirming treatment session availability for our clinical team members
• Assisting with Client Support Needs including but not limited to:
• Anticipating and providing non-clinical support as needed/requested during Center-based service periods
• Assisting with new client /caregiver tours of our Center
• Assisting with the non-clinical aspects of our FirstSteps for Friends Summer-Intensive program and related Center events
• Resource & Culture Ambassador including but not limited to:
• Assisting with event planning and execution
• Managing our clinical instructors' office tasks and attendance
• Assisting team members with administrative processes/procedures
• Managing time-off requests
• Managing birthday and celebratory announcements
• Providing our new hires training and Center orientation
FirstSteps on Diversity & Equity
We are an equal opportunity employer which means that we value diversity, equity, and inclusivity in all aspects of our work - in our service delivery with our clients, in collaboration with families and communities, and in our organizational culture and practices with our staff. We strive to serve a diverse population of children and their families and see a responsibility to address the issue of inequity in access to ABA services across different cultures.
As a service provider employing hundreds of staff to support our children and their families, we believe that we have a responsibility and an opportunity to contribute to social change and a kinder and more compassionate world by living our values of diversity and equity in all our daily operations. When we provide a more diverse learning environment for our clients and their families, we provide a more meaningful experience for all and contribute toward a more equitable future for everyone.
Being part of team FirstSteps affords many opportunities and benefits, including (but not limited to)
• Paid time-off for vacation
• Paid time-off for illness
• Banked paid time-off hours for work anniversaries
• Health Insurance with generous employer contribution
• Access to discounted dental and vision Insurance
• 401(k) Retirement Plan with generous company match
• Professional and General Liability Insurance Coverage under FirstSteps’ policy
• Participation in Student Loan Refinancing Discount
• Employment Assistance Program
• Access to discounted Pet Insurance
• Employee referral bonus program
• Employee discounts on movies, theme parks, hotels, etc.
• Ongoing team building and community events during and outside of work hours
• Fun, team approach and work atmosphere
Compensation
$21-$24/hr DOE
For more information about FirstSteps for Kids, we encourage you to visit our website at www.firststepsforkids.com.
Report this listing
More jobs at FirstSteps for Kids, Inc.
See web results for FirstSteps for Kids, Inc.
Advantage Solutions
Retail Administrator
Advantage Solutions · Culver City, CA, United States · via LinkedIn
19 hours ago
$18–$21 an hour
Full–time
No Degree Mentioned
Apply on LinkedIn
Apply on Diversity Jobs
Apply on The BIG Jobsite
Apply on Career.com
Apply on Jobilize
Job highlights
Identified by Google from the original job post
Qualifications
The ideal candidate will have prior retail management and sales experience with an understanding of retail reporting systems
Working independently or with a team, communicating affectively with associates, clients and customers are attributes one needs to possess for this admin job
Education Level: High School Diploma or GED
1 more items(s)
Benefits
Take this opportunity to join a company that offers competitive pay rates and top-notch training
Full-Time Benefits (Medical, Dental, Vision, Life)
Responsibilities
The full time Retail Administrator position will provide you with the opportunity to excel in the retail sales field
You will be expected to work in a team and communicate effectively with associates, clients and customers
Support CORE Management
7 more items(s)
Job description
Retail Administrator Full Time
If you are the type of person that is excellent at multi-tasking and enjoys working in a retail environment this administrative position will be a great fit for you! The full time Retail Administrator position will provide you with the opportunity to excel in the retail sales field. You will be expected to work in a team and communicate effectively with associates, clients and customers. The ideal candidate will have prior retail management and sales experience with an understanding of retail reporting systems. Working independently or with a team, communicating affectively with associates, clients and customers are attributes one needs to possess for this admin job. Take this opportunity to join a company that offers competitive pay rates and top-notch training. Grow your career with the company, the leading sales and marketing agency in all of North America.
What We Offer:
• Full-Time Benefits (Medical, Dental, Vision, Life)
Responsibilities:
• Support CORE Management
• Maintain Authorizations within the Retail database
• Pull and analyze reports from the Retail database
• Maintain Authorizations in the Retail database
• Post and maintain files on the CORE Connects Web site
• Work directly with Retail Sales Associates in support of Managements objectives
• Maintain Trackers for various functions within CORE on the Connects Web site
• Print and collate mailings for Retail Sales Associates as needed.
Missionwell
Pasadena, CA, United States
via LinkedIn
20 hours ago
Full–time
Operations Assistant
Video Voice Data Communications
Garden Grove, CA, United States
via ZipRecruiter
9 hours ago
$20–$24 an hour
Full–time
Promotions Assistant
Audacy, Inc.
Los Angeles, CA, United States
via LinkedIn
9 hours ago
Part-time
IP Secretary - Los Angeles, CA or Washington, DC
ArentFox Schiff
Los Angeles, CA, United States
via LinkedIn
9 hours ago
Full–time
Regional Administrative Coordinator - Downey
FirstSteps for Kids, Inc.
Downey, CA, United States
via LinkedIn
10 hours ago
Full–time
Retail Administrator
Advantage Solutions
Culver City, CA, United States
via LinkedIn
18 hours ago
$18–$21 an hour
Full–time
No more jobs match your exact search. Try changing your terms or filters.
India
Alwar, Rajasthan - Based on your past activity
Update location
Dark theme: on
Help
Feedback
Privacy
Terms
ArentFox Schiff
IP Secretary - Los Angeles, CA or Washington, DC
ArentFox Schiff · Los Angeles, CA, United States · via LinkedIn
10 hours ago
Full–time
Apply on LinkedIn
Job highlights
Identified by Google from the original job post
Qualifications
Strong teamwork, communication, and technical skills are essential, along with the ability to work under deadlines and time pressures
Excellent computer skills with knowledge and ability to work proficiently with Microsoft Office Suite as well as accounting systems (time and billing, expenses, conflicts, new matter programs)
5+ years of experience in an administrative position
10 more items(s)
Benefits
Benefits and Salary
In addition to medical, dental, vision, profit-sharing, generous paid time off, and numerous other benefits, we also provide a flexible reimbursement account that helps pay for the things that contribute to your personal well-being, in your own way
This is an hourly, non-exempt position that is eligible for a generous overtime plan that exceeds minimum legal requirements
4 more items(s)
Responsibilities
The role requires a high level of internal and external client service, consistent production of excellent work product, and general knowledge of the firm's patent and/or trademark practice areas
The IP Secretary's core responsibilities span several areas
In billing and expenses, the role involves preparing, editing, and proofreading daily time entries, assisting with complex billing procedures and collection efforts, preparing expense reimbursement documentation, and reviewing foreign associate bills
16 more items(s)
Job description
About the Firm
ArentFox Schiff is an award-winning, globally recognized law firm with more than 600 lawyers and policy professionals. The firm serves a diverse client base — including Fortune 500 companies, start-ups, international governments, non-profits, trade associations, and private individuals — delivering sophisticated, innovative, and practical legal solutions across complex global matters and deeply personal issues alike.
Position Overview
The IP Secretary position is available in the firm's Washington, DC or Los Angeles, CA office. Under limited direction and guided by department objectives, the IP Secretary performs a variety of secretarial tasks to support assigned patent and/or trademark attorneys and other timekeepers. The role requires a high level of internal and external client service, consistent production of excellent work product, and general knowledge of the firm's patent and/or trademark practice areas. Strong teamwork, communication, and technical skills are essential, along with the ability to work under deadlines and time pressures.
Essential Duties
The IP Secretary's core responsibilities span several areas. In billing and expenses, the role involves preparing, editing, and proofreading daily time entries, assisting with complex billing procedures and collection efforts, preparing expense reimbursement documentation, and reviewing foreign associate bills. Administrative duties include calendaring due dates and deadlines, scheduling meetings and interviews, creating and maintaining files, screening telephone calls, coordinating travel arrangements, handling routine client inquiries, and mentoring new employees.
Document preparation requires producing accurate, properly formatted correspondence, reports, memoranda, and legal documents from various sources, as well as proofreading and assembling materials. The client service component involves ensuring exemplary service to all internal and external clients, proactively communicating to meet administrative needs, and regularly reviewing and improving client service procedures. Document management duties include maintaining current electronic and paper files in systems such as iManage, Outlook, and FileTrail, preparing requests to open new matters, and filing official documents. The IP Secretary is also responsible for coordinating workflow to ensure all deadlines are met and for supporting team members with overflow work and coverage during absences.
IP Secretary Core and Specialized Duties
Core duties include submitting conflict checks, preparing engagement letters, requesting new client matter numbers, conducting matter-specific research at the USPTO, monitoring and answering assigned docket items daily, and processing invoices.
In patent prosecution, the role encompasses sending search requests, preparing and sending preliminary patentability search results to clients, forwarding attorney filing recommendations and draft applications to clients, preparing analysis shells for U.S. and foreign filings, filing responses, handling terminal disclaimers, petitions to revive, requests for continuing examination, petitions to withdraw as counsel, and preparing estimates, among other PTO communications and tasks.
Reporting and communications responsibilities include handling U.S. conversion and foreign filing reminders, restriction requirements, advisory actions, interview summaries, decisions on petitions, notices of non-compliant amendments, Ex Parte Quayle actions, and notices of abandonment.
On the trademark side, the IP Secretary prepares weekly attorney docket reports, gathers evidence such as certificates of registration from iManage, maintains client spreadsheets and reports, assists with client invoicing and collections in coordination with the Accounting Department, and performs proofreading and quality review of primary duties.
Additional duties may include preparing internal or client-requested tracking spreadsheets and other tasks as assigned and approved by management.
MINIMUM QUALIFICATIONS
• Knowledge/Skills/Abilities:
• Excellent computer skills with knowledge and ability to work proficiently with Microsoft Office Suite as well as accounting systems (time and billing, expenses, conflicts, new matter programs). Proficiency in Excel is preferred.
• Excellent written and verbal communication skills
• Meticulous attention to detail, accuracy, and thoroughness.
• Responsible, Professional and Self-Motivated
• Ability to maintain confidentiality
• Detail oriented with ability to handle multiple projects simultaneously and meet deadlines
Education:
• Minimum high school diploma or equivalent; college degree a plus but not required.
Experience:
• 5+ years of experience in an administrative position.
• 3+ years of experience in Patent Prosecution.
Benefits and Salary
We know that the needs of our employees vary and can change throughout the different stages of life. That’s why we offer a wide array of flexible benefit options designed to help you live healthy, live well, and live for tomorrow. In addition to medical, dental, vision, profit-sharing, generous paid time off, and numerous other benefits, we also provide a flexible reimbursement account that helps pay for the things that contribute to your personal well-being, in your own way.
This is an hourly, non-exempt position that is eligible for a generous overtime plan that exceeds minimum legal requirements.
The anticipated good-faith base salary range for this position is:
• DC and LA: $92,000 to $126,500 per year.
Your exact offer will be based on a variety of factors, including but not limited to, your experience, skills, and overall qualifications. We also review compensation regularly against industry benchmarks and performance outcomes, so you can grow your career here with confidence—knowing your pay recognizes both your impact and our commitment to an equitable approach.
In addition to a competitive base salary, certain positions are eligible for a comprehensive performance-based bonus, payable monthly or annually.
Commitment to Equal Opportunity
ArentFox Schiff is committed to equal employment opportunity and diversity in the workplace. We base all employment decisions on merit and maintain a policy of considering all qualified applicants for employment without regard to race, color, religion or creed, sex, gender, ****** orientation, gender identity or expression, age, citizenship status, order of protection status, national origin, ancestry, medical condition, genetic information, marital status, physical or mental disability, parental status, source of income, military or veteran status, unfavorable discharge from military service, or any other basis protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.
• The job description is a general summary of the major duties. It may not specify all duties, tasks, and assignments associated with a job. It does not limit or in any way modify the right of management to direct, assign, and control the work of employees in a unit. Accuracy, attention to detail, ability to work effectively in a team environment, and ability to work in an atmosphere of multiple projects and shifting priorities are requirements of all jobs at ArentFox Schiff LLP. Additional job-related qualifications may be specified for some openings. Job descriptions are subject to periodic review and modification.
WORKING CONDITIONS
The following table indicates the degree of working conditions expected for the job. Reasonable accommodations may be made to enable individuals with disabilities to meet these requirements.
N/A = 0-10%, Occasionally = 11-33%, Frequently = 34 - 66%, Constantly = 67 - 100%
Requirement - Frequency
Travel - Occasionally
Sitting - Constantly
Standing - Occasionally
Walking - Frequently
Reading - Constantly
Typing - Frequently
Concentration - Frequently
Oral and Written Communication - Frequently
Horizontal Reaching - N/A
Vertical Reaching - N/A
Twisting - Occasionally
Repetitive Arm/Hand/Finger Movements - Frequently
Weight - Occasionally, up to 15 lbs.
Report this listing
ArentFox Schiff
Glassdoor
3.7/5
29 reviews
Indeed
3.8/5
63 reviews
BCG Attorney Search
5.0/5
1 reviews
afslaw.com
More jobs at ArentFox Schiff
See web results for ArentFox Schiff
FirstSteps for Kids, Inc.
Regional Administrative Coordinator - Downey
FirstSteps for Kids, Inc. · Downey, CA, United States · via LinkedIn
11 hours ago
Full–time
No Degree Mentioned
Apply on LinkedIn
Job highlights
Identified by Google from the original job post
Qualifications
This individual understands systems and the importance of creating, communicating, and managing simple processes essential to operational success
Benefits
Being part of team FirstSteps affords many opportunities and benefits, including (but not limited to)
Paid time-off for vacation
Paid time-off for illness
14 more items(s)
Responsibilities
The ideal FirstSteps Regional Administrative Coordinator (RAC) can be described as an amazing people-person who is always welcoming and knowledgeable and capable of connecting our team members, our clients, and our visitors to the resources, people, and information they need
As our Regional Administrative Coordinator you will significantly contribute to the organization and management of our Redondo Beach Center where our little ones meet with their clinical team to learn and socialize
As such, as our RAC you are critical to ensuring the Center runs seamlessly and that both our kids and your fellow FirstSteps team members have what they need to be successful
24 more items(s)
Job description
About FirstSteps
The FirstSteps Team is inspired by the belief that every child deserves the opportunity to achieve their fullest potential. To that end, our mission is twofold: to provide the best evidence-based, behavior analytic treatment to our children diagnosed with autism and related learning differences, and to offer a positive, collaborative, and dynamic work experience for our team. We are steadfastly committed to ongoing training and mentorship of our employees, always motivated to support the next generation of clinical leaders in our field and at FirstSteps. Our greatest reward is witnessing the rapid and joyful learning of our little ones and knowing that together, we are creating more happy days for the kids and families we serve.
Impact
The ideal FirstSteps Regional Administrative Coordinator (RAC) can be described as an amazing people-person who is always welcoming and knowledgeable and capable of connecting our team members, our clients, and our visitors to the resources, people, and information they need. This individual understands systems and the importance of creating, communicating, and managing simple processes essential to operational success. In essence, our RAC ensures that our Center is a warm, kid-friendly, organized, chaos-free place of learning and connection - a place everyone loves to visit.
Overview of Regional Scheduling Coordinator Position:
As our Regional Administrative Coordinator you will significantly contribute to the organization and management of our Redondo Beach Center where our little ones meet with their clinical team to learn and socialize. As such, as our RAC you are critical to ensuring the Center runs seamlessly and that both our kids and your fellow FirstSteps team members have what they need to be successful. In this role, you will have the opportunity to regularly interact with and learn from our young clients, their caregivers, and both our clinical and administrative staff as the "connector" for all parties.
Core Responsibilities of our Regional Administrative Coordinator:
• Management of our Center including but not limited to:
• Greeting & signing-in/out of all visitors and staff entering and exiting the Center
• Answering and management of all incoming calls, voice mails, faxes
• Inventory ordering and management per operation budget
• Coordinating with our Technology & Facilities Manager for equipment and facilities related needs/repairs
• Creating and maintaining optimal work and learning areas for both our team and our clients
• Creating and maintaining dynamic team and event bulletins posted in our break room and electronically via Microsoft Teams & Sharepoint
• Support of Client and Staff Scheduling including but not limited to:
• Utilizing our scheduling software to assist our Regional Scheduling Coordinators when changes arise or when they are out of the office
• Scheduling / room assignments for clinical activities planned in the Center
• Creating all new hire training appointments in our scheduling system
• Confirming treatment session availability for our clinical team members
• Assisting with Client Support Needs including but not limited to:
• Anticipating and providing non-clinical support as needed/requested during Center-based service periods
• Assisting with new client /caregiver tours of our Center
• Assisting with the non-clinical aspects of our FirstSteps for Friends Summer-Intensive program and related Center events
• Resource & Culture Ambassador including but not limited to:
• Assisting with event planning and execution
• Managing our clinical instructors' office tasks and attendance
• Assisting team members with administrative processes/procedures
• Managing time-off requests
• Managing birthday and celebratory announcements
• Providing our new hires training and Center orientation
FirstSteps on Diversity & Equity
We are an equal opportunity employer which means that we value diversity, equity, and inclusivity in all aspects of our work - in our service delivery with our clients, in collaboration with families and communities, and in our organizational culture and practices with our staff. We strive to serve a diverse population of children and their families and see a responsibility to address the issue of inequity in access to ABA services across different cultures.
As a service provider employing hundreds of staff to support our children and their families, we believe that we have a responsibility and an opportunity to contribute to social change and a kinder and more compassionate world by living our values of diversity and equity in all our daily operations. When we provide a more diverse learning environment for our clients and their families, we provide a more meaningful experience for all and contribute toward a more equitable future for everyone.
Being part of team FirstSteps affords many opportunities and benefits, including (but not limited to)
• Paid time-off for vacation
• Paid time-off for illness
• Banked paid time-off hours for work anniversaries
• Health Insurance with generous employer contribution
• Access to discounted dental and vision Insurance
• 401(k) Retirement Plan with generous company match
• Professional and General Liability Insurance Coverage under FirstSteps’ policy
• Participation in Student Loan Refinancing Discount
• Employment Assistance Program
• Access to discounted Pet Insurance
• Employee referral bonus program
• Employee discounts on movies, theme parks, hotels, etc.
• Ongoing team building and community events during and outside of work hours
• Fun, team approach and work atmosphere
Compensation
$21-$24/hr DOE
For more information about FirstSteps for Kids, we encourage you to visit our website at www.firststepsforkids.com.
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Advantage Solutions
Retail Administrator
Advantage Solutions · Culver City, CA, United States · via LinkedIn
19 hours ago
$18–$21 an hour
Full–time
No Degree Mentioned
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Job highlights
Identified by Google from the original job post
Qualifications
The ideal candidate will have prior retail management and sales experience with an understanding of retail reporting systems
Working independently or with a team, communicating affectively with associates, clients and customers are attributes one needs to possess for this admin job
Education Level: High School Diploma or GED
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Benefits
Take this opportunity to join a company that offers competitive pay rates and top-notch training
Full-Time Benefits (Medical, Dental, Vision, Life)
Responsibilities
The full time Retail Administrator position will provide you with the opportunity to excel in the retail sales field
You will be expected to work in a team and communicate effectively with associates, clients and customers
Support CORE Management
7 more items(s)
Job description
Retail Administrator Full Time
If you are the type of person that is excellent at multi-tasking and enjoys working in a retail environment this administrative position will be a great fit for you! The full time Retail Administrator position will provide you with the opportunity to excel in the retail sales field. You will be expected to work in a team and communicate effectively with associates, clients and customers. The ideal candidate will have prior retail management and sales experience with an understanding of retail reporting systems. Working independently or with a team, communicating affectively with associates, clients and customers are attributes one needs to possess for this admin job. Take this opportunity to join a company that offers competitive pay rates and top-notch training. Grow your career with the company, the leading sales and marketing agency in all of North America.
What We Offer:
• Full-Time Benefits (Medical, Dental, Vision, Life)
Responsibilities:
• Support CORE Management
• Maintain Authorizations within the Retail database
• Pull and analyze reports from the Retail database
• Maintain Authorizations in the Retail database
• Post and maintain files on the CORE Connects Web site
• Work directly with Retail Sales Associates in support of Managements objectives
• Maintain Trackers for various functions within CORE on the Connects Web site
• Print and collate mailings for Retail Sales Associates as needed.
💡 Quick Summary
Seeking a career-building opportunity? The Retail Administrator position is now open for candidates interested in the Office Assistant Jobs sector. This role in Los Angeles offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
