Intake:

 Create new client account records in the firm’s system

 Review and verify data on account records to ensure key fields are populated (e.g. company group, relationship, website, client operations, industry/sub-industry, entity type, address, etc)

 Research and update contact records to display current company, title and contact information

Billing:

 Compile, analyze and process attorney fees and expenses to clients

 Review and edit pre-bills in response to attorney requests

 Research and verify narratives, rates, clients and matters, and client billing requirements and make appropriate corrections

 Transfer charges between clients/matters to ensure that charges are billed to the appropriate party

 Process write-downs in accordance with firm policies

 Attach and verify supporting documentation to correspond with expense charges and per client requirements.

 Research, resolve and respond to internal and external inquiries regarding billing issues

 Generate reports as requested

 Interact and communicate with attorneys, secretaries and administrative personnel, providing accurate information and timely responses

 Maintain billing software.

eBilling

 Submit monthly electronic invoices to firm clients, ensuring all client and firm guidelines are followed during submission

 Track the status of electronic invoices from submission to payment

 Resolve rejections until submission is successful and keep documentation of issues/resolution

 Resolve residual balances by 1) appeal, working with billing attorneys or timekeepers directly for details to submit for repayment, or 2) write off, through the appropriate assigned personnel

 Liaise between firm’s billing/collections team, billing attorneys, secretarial staff and clients regarding ebilling, as directed

 Set-Up and maintain vendor sites for: new matters, new timekeepers, new and revised budgets and ongoing rates

 Identify, research, and troubleshoot rejected invoices and other issues as they arise so that electronic invoices are properly submitted and accepted by clients.

 Interact with various groups, to document and educate timekeepers to preclude future issues and expedite the acceptance of electronic invoices

 Coordinate resubmission of invoices with billing team, billing attorneys, secretaries and client representatives, ensuring corrective action is in place for future submissions.

Accounts Receivable/Collections:

 Maintain a portfolio of attorneys/clients/matters, as assigned by the Firm, to manage receivables

 Collect past due balances in accordance with Firm guidelines and standards

 Resolve uncollectable balances through the Firm’s write off protocols

 Collaborate with other departments to resolve billing inquiries, disputes, contracts and other issues

 Interact with Firm management regarding status of portfolio.

 Prepare reports and analyses to keep Firm management apprised of results and performance

 Work as a liaison between the clients and attorneys, resolving outstanding accounts receivable while maintaining the client/attorney relationship

Accounts Payable:

 Keep track of all payments and expenditures, purchase orders, invoices, statements, etc.

 Reconcile processed work by verifying entries and comparing system reports to balances

 Maintain historical records

 Pay vendors by scheduling payment and ensuring payment is received for outstanding credit

 Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts

 Pay all sales tax on appropriate invoices and making a note of each tax payment made

 Keep track of credits owed to the client and ensure all credits are properly applied to vendor payments

 Reconcile payable reports each month to confirm that all amounts paid were accurate

JOB REQUIREMENTS

Bachelor’s Degree in Commerce Required

Experience: 5+ years of professional work experience in an accounting or service related position.

SKILLS AND ABILITIES

 Service oriented and self-motivated, consistently performing with a high sense of urgency and pride in product.

 Superior organizational skills and must be detail-oriented.

 Superior technical skills. Must work in multiple software programs and online vendor websites.

 Prefer experience with law firms.

 Advanced proficiency with Microsoft Excel and Microsoft Office products.

 Excellent written and verbal communication and interpersonal skills, and an ability to establish and maintain relationships with partners, attorneys, finance staff, clients, and third-party vendors.

Location - Hyderabad & North Goa

Salary - 60k pm CTC

Timings - 6:30 pm to 3:30 am (US Shifts