RQ00357 - Senior Information Management Specialist

AMANST Inc. is looking for Senior Information Management Specialist for a contract opportunity with Supply Ontario.

Requisition deadline: 16 July 2025 at 12:00 pm

Location: hybrid - 3 days onsite/2 days remote

Must Haves:

· 5+ years of hands-on experience implementing enterprise Information Management platforms (OpenText)

· 5+ years Experience assessing and conducting business analyses to establish information management needs across domains such as recordkeeping, access, and privacy.

· 5+ years Experience leading and coordinating information management projects and initiatives.

· 5+ years Skilled in providing advice, guidance, and support for information management-related efforts.

Experience required:

· 5+ years of hands-on experience implementing enterprise Information Management platforms (OpenText)

· Experience assessing and conducting business analyses to establish information management needs across domains such as recordkeeping, access, and privacy.

· Experience leading and coordinating information management projects and initiatives.

· Skilled in providing advice, guidance, and support for information management-related efforts.

· Knowledge and practical experience developing document management protocols, including business rules, naming conventions, version control, and document labelling.

· Experience developing business and records classification schemes using functional classification methodologies.

· Expertise in assessing metadata requirements and creating metadata schema, standards, and management protocols.

· Experience assessing training and awareness needs, developing curricula and communication plans, and delivering information management training to diverse audiences.

· Ability to provide routine advice on information management concepts, principles, and best practices.

· Understanding of Information Security and Privacy Classification requirements and applying them to unstructured data environments.

· Strong collaboration skills, working effectively with business analysts, architects, intelligence specialists, data managers, project managers, training specialists, and other stakeholders.

· Supporting business and information architecture functions in defining information management priorities.

· Active participation in information management committees, working groups, or similar forums.

· Experience developing and tracking information management performance metrics.

· Research and analysis capabilities relevant to environmental/jurisdictional scans, legislation, policy, business process mapping, and maturity assessments.

· Ability to plan and implement information management strategic goals and priorities.

· Familiarity with national and international standards in recordkeeping and information management.

Deliverables

The Senior Information Management Specialist is expected to play a pivotal role in the successful execution of an EIM platform. Their responsibilities and expectations encompass the following:

· Lead the rollout and configuration of the enterprise Information Management platform (e.g., OpenText) across Supply Ontario and its partners.

· Conduct comprehensive business analyses to define information management requirements related to recordkeeping, access, privacy, and security.

· Develop and implement data governance frameworks, including document management protocols, business and records classification schemes, metadata standards, and retention policies.

· Collaborate closely with internal stakeholders, vendors, and IT teams to ensure seamless integration of the platform within the enterprise architecture.

· Manage all phases of the project lifecycle: requirements gathering, solution design, testing, deployment, and post-implementation support.

· Provide ongoing advice and guidance on information management concepts and best practices to business units and technical teams.

· Develop and deliver training programs and awareness campaigns to build information management capabilities across the organization.

· Conduct compliance assessments to ensure the platform and practices meet regulatory, legal, and security requirements, including privacy impact assessments.

· Participate in committees, working groups, and forums to represent and advance information management objectives.

· Monitor and report on project progress, risks, and issues to project sponsors and steering committees.

· Develop and track performance metrics to measure the effectiveness and maturity of information management initiatives.

· Support continuous improvement through research, environmental scans, and business process analysis to adapt to evolving information management needs.

· Maintain thorough project documentation including policies, procedures, configuration guides, training materials, and audit reports.



Desirable Qualifications:

· Bachelor’s degree in Information Management, Information Technology, Library Science, Business Administration, or related field.

· Professional certifications in Information Management, Records Management (e.g., CRM - Certified Records Manager), or relevant technology certification.

· Experience working within or supporting public sector organizations and understanding their regulatory environments.

Job Type: Fixed term contract

Work Location: Hybrid remote in Toronto, ON