Job highlights
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Qualifications
As an Administrative Assistant you must have at least 6 months experience in a similar role
You must have strong computer skills
We are looking for someone that has strong organizational and multi-tasking skills
Bilingual (English & Spanish)
It is imperative to know how to use the Office suite, including Excel, and to be able to create presentations in PowerPoint
The candidate needs to have a basic understanding of receiving and processing POs, as well as sending invoices to customers
Must type at least 60 WPM
Professional personal presentation
Attention to detail
Initiative, reliability & stress tolerance
Benefits
Compensation / Pay Rate (Up to) : $18.00 - $22.00 Per Hour
Responsibilities
As an Administrative Assistant, you will be responsible for performing a variety of administrative clerical function to include;
managing calendars, answering phone calls, providing information and taking dictation
You will also be responsible for composing memos, transcribed notes and research / create presentations
The administrative assistant will report to a manager or supervisor
Generating reports using various MS office applications
Providing support for multiple projects
Preparing and monitoring invoices and expense reports
Deal with queries from the public and customers
Ensures knowledge of staff movements in and out of organization
General administrative and clerical support
Prepare letters and documents
Receive and sort mail and deliveries
Schedule appointments
Organize conference and meeting room bookings
Maintain appointment diary either manually or electronically
Coordinate meetings and organize catering
Tidy and maintain the office
Monday - Friday 8am - 5pm (1hr Lunch)
Organizing, planning & scheduling
Job description
Administrative Assistant (Sales Department)

Job Responsibilities

As an Administrative Assistant, you will be responsible for performing a variety of administrative clerical function to include;

managing calendars, answering phone calls, providing information and taking dictation. You will also be responsible for composing memos, transcribed notes and research / create presentations.

The administrative assistant will report to a manager or supervisor.

Additional responsibilities of the Administrative Assistant will include :
• Generating reports using various MS office applications
• Providing support for multiple projects
• Preparing and monitoring invoices and expense reports
• Deal with queries from the public and customers
• Ensures knowledge of staff movements in and out of organization
• General administrative and clerical support
• Prepare letters and documents
• Receive and sort mail and deliveries
• Schedule appointments
• Organize conference and meeting room bookings
• Maintain appointment diary either manually or electronically
• Coordinate meetings and organize catering
• Tidy and maintain the office

Job Requirements

As an Administrative Assistant you must have at least 6 months experience in a similar role. You must have strong computer skills.

We are looking for someone that has strong organizational and multi-tasking skills.

Additional requirements for the Administrative Assistant will include :
• Bilingual (English & Spanish)
• Monday - Friday 8am - 5pm (1hr Lunch)
• It is imperative to know how to use the Office suite, including Excel, and to be able to create presentations in PowerPoint.
• The candidate needs to have a basic understanding of receiving and processing POs, as well as sending invoices to customers.
• Must type at least 60 WPM
• Professional personal presentation
• Customer service orientation
• Information management
• Organizing, planning & scheduling
• Attention to detail
• Initiative, reliability & stress tolerance

Compensation / Pay Rate (Up to) : $18.00 - $22.00 Per Hour

Last updated : 2024-09-28