Job Description
Ref Number
B04-06996
Professional Expertise
Administration and Business Support
Department
UCL BEAMS (B04)
Location
London
Working Pattern
Full time
Salary
£36,433-£41,833
Contract Type
Permanent
Working Type
Hybrid
Available for Secondment
Yes
Closing Date
08-Feb-2026
About Us
We are The Bartlett, UCL’s global faculty of the built environment. Individually, our schools and sections lead their fields. In partnership, they develop new responses to pressing world issues. As a whole, they represent a world-leading, multidisciplinary faculty, united by the radical spirit of UCL. Our vision is of a world where everything that’s built aims to add to the well-being of people and the environment. The Bartlett is unrivalled in its breadth and depth of disciplines, programmes, and departments. It is made up 12 Schools, Centres, and Institutes, providing teaching and research in a wide range of subject areas to over 4,000 students each year from across the world.
Further information about The School can be found online.
About the role
University College London (UCL) wishes to appoint a School Administrator. The post holder will be based at The Bartlett School of Sustainable Construction at the Bartlett Faculty of the Built Environment, a world-leading faculty ranked #1 in the world for Built Environment studies and #1 in the UK for its research environment. The post holder will be responsible for supporting day-to-day operations including HR administration, finance and procurement, sustainability and IT administration within the Bartlett School of Sustainable Construction at the Bloomsbury and UCL East Campuses. This is a fixed-term, full-time position for 12 months in the first instance.
About You (Key requirements)
The successful applicant will be expected to manage the current recruitment work with the Senior School Administrator to support department growth in line with UCL compliance criteria. They will be responsible for administering all financial transactions within the department promptly, accurately and in accordance with UCL’s Financial Regulations. The post holder will work closely with colleagues within the Operations Team to manage the shared inbox and provide an efficient and timely service to the department.
This is an exciting opportunity to work within a growing department alongside expanding and developing operational skills with an emphasis on HR, Recruitment, and Finance.
The appointee is required to be educated to A Level or equivalent. They will also have experience of supporting an office in a role with a varied range of duties and demonstrable previous financial and HR experience. Knowledge of various work visa application types (i.e. skilled worker visas) is desirable.
The successful candidate will have a positive and enthusiastic attitude, with a flexible approach to working within a team. They will be able to work accurately and with high attention to detail, as well as able to work under pressure and to tight deadlines. They will also possess excellent time management skills and the ability to prioritise and organise own workload.
The successful candidate will be able to work harmoniously with staff and students of all cultures and backgrounds and possess excellent stakeholder liaison and/or public engagement skills.
Key Applicant Information
Closing date: 08 FEB 2026 at 23:59 GMT (applications may close early if volumes are high, so early submission is recommended).
Interviews are sceduled February 2026.
Job description and person specification available at the bottom of the advert.
Queries about the role: contact Bandana Rehncy [email protected]
Queries about the process, accessibility, or reasonable adjustments: contact Lorraine Bell [email protected]
Find out about the UCL Ways of Working: www.ucl.ac.uk/ways-of-working.
Your application will be assessed based on how well the criteria set out in the person specification are met using examples to demonstrate this provided within a supporting statement. Please read the Candidate Guidance document below.
What we Offer
As well as the exciting opportunities this role presents, we also offer great benefits. Please visit https://www.ucl.ac.uk/work-at-ucl/rewards-and-benefits to find out more.
Our commitment to Equality, Diversity and Inclusion
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.
We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.
These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade * and 10 roles, women.
You can read more about our commitment to Equality, Diversity and Inclusion here: https://www.ucl.ac.uk/equality-diversity-inclusion/
We will consider applications to work on a part-time, flexible and job share basis wherever possible.
B04-06996
Professional Expertise
Administration and Business Support
Department
UCL BEAMS (B04)
Location
London
Working Pattern
Full time
Salary
£36,433-£41,833
Contract Type
Permanent
Working Type
Hybrid
Available for Secondment
Yes
Closing Date
08-Feb-2026
About Us
We are The Bartlett, UCL’s global faculty of the built environment. Individually, our schools and sections lead their fields. In partnership, they develop new responses to pressing world issues. As a whole, they represent a world-leading, multidisciplinary faculty, united by the radical spirit of UCL. Our vision is of a world where everything that’s built aims to add to the well-being of people and the environment. The Bartlett is unrivalled in its breadth and depth of disciplines, programmes, and departments. It is made up 12 Schools, Centres, and Institutes, providing teaching and research in a wide range of subject areas to over 4,000 students each year from across the world.
Further information about The School can be found online.
About the role
University College London (UCL) wishes to appoint a School Administrator. The post holder will be based at The Bartlett School of Sustainable Construction at the Bartlett Faculty of the Built Environment, a world-leading faculty ranked #1 in the world for Built Environment studies and #1 in the UK for its research environment. The post holder will be responsible for supporting day-to-day operations including HR administration, finance and procurement, sustainability and IT administration within the Bartlett School of Sustainable Construction at the Bloomsbury and UCL East Campuses. This is a fixed-term, full-time position for 12 months in the first instance.
About You (Key requirements)
The successful applicant will be expected to manage the current recruitment work with the Senior School Administrator to support department growth in line with UCL compliance criteria. They will be responsible for administering all financial transactions within the department promptly, accurately and in accordance with UCL’s Financial Regulations. The post holder will work closely with colleagues within the Operations Team to manage the shared inbox and provide an efficient and timely service to the department.
This is an exciting opportunity to work within a growing department alongside expanding and developing operational skills with an emphasis on HR, Recruitment, and Finance.
The appointee is required to be educated to A Level or equivalent. They will also have experience of supporting an office in a role with a varied range of duties and demonstrable previous financial and HR experience. Knowledge of various work visa application types (i.e. skilled worker visas) is desirable.
The successful candidate will have a positive and enthusiastic attitude, with a flexible approach to working within a team. They will be able to work accurately and with high attention to detail, as well as able to work under pressure and to tight deadlines. They will also possess excellent time management skills and the ability to prioritise and organise own workload.
The successful candidate will be able to work harmoniously with staff and students of all cultures and backgrounds and possess excellent stakeholder liaison and/or public engagement skills.
Key Applicant Information
Closing date: 08 FEB 2026 at 23:59 GMT (applications may close early if volumes are high, so early submission is recommended).
Interviews are sceduled February 2026.
Job description and person specification available at the bottom of the advert.
Queries about the role: contact Bandana Rehncy [email protected]
Queries about the process, accessibility, or reasonable adjustments: contact Lorraine Bell [email protected]
Find out about the UCL Ways of Working: www.ucl.ac.uk/ways-of-working.
Your application will be assessed based on how well the criteria set out in the person specification are met using examples to demonstrate this provided within a supporting statement. Please read the Candidate Guidance document below.
What we Offer
As well as the exciting opportunities this role presents, we also offer great benefits. Please visit https://www.ucl.ac.uk/work-at-ucl/rewards-and-benefits to find out more.
Our commitment to Equality, Diversity and Inclusion
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.
We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.
These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade * and 10 roles, women.
You can read more about our commitment to Equality, Diversity and Inclusion here: https://www.ucl.ac.uk/equality-diversity-inclusion/
We will consider applications to work on a part-time, flexible and job share basis wherever possible.
💡 Quick Summary
Seeking a career-building opportunity? The School Administrator position is now open for candidates interested in the Admin Executive sector. This role in London offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
