Job Description
Title: School Registrar
Location: Great Hearts Lakeside Upper, Fort Worth, TX
About Great Hearts Academies
Great Hearts Academies is the largest network of classical K-12 schools in the country with academies across Arizona, Louisiana, and Texas. With a mission to cultivate the minds and hearts of students through the pursuit of Truth, Goodness and Beauty, we believe the highest goal of education is to become good, intellectually, and morally.
Additional information can be found at http://www.greatheartsamerica.org/.
What does Great Hearts have to offer?
We offer a range of distinctive benefits designed to support the well-being and growth of our faculty and staff:
Comprehensive Health Coverage: Exceptional medical, dental, and vision insurance with minimal employee contribution.
Retirement Planning: Access to the Texas Teacher Retirement System.
Supportive & Mission-Driven Culture: Join a workplace centered around true collegiality, collaboration, and opportunities for personal and professional growth.
Please apply directly using this link: https://phg.tbe.taleo.net/phg04/ats/careers/v2/viewRequisition?org=GREATHEARTS&cws=40&rid=2740
Position Summary
The mission for the Registrar is to manage and maintain the integrity and accuracy of the student information pipeline to and through the student data lifecycle (application to graduation). The Registrar organizes all the campus operation tasks with key stakeholders and executes campus operation processes that bind to our student information system (PowerSchool). Under limited supervision, administers the overall operations of the records office, including areas such as management of student records, official and unofficial transcripts, grade petitions, graduation process, monitoring academic guidelines, degree audit reporting system, and related matters. Ensures compliance with Family Rights and Privacy Act and all other applicable laws and regulations.
Duties & Responsibilities
Manage the annual enrollment and waitlist cycles, including late enrollment and withdrawal processes, and transfer of records documents/processes.
Keep the academy leadership and appropriate GH employees apprised of the current enrollment status through statistics and tracking closely enrollment numbers.
Reconciling monthly financial receipts and invoices.
Organize and oversee the annual distribution (and collection) of textbooks, materials, and lockers to students and faculty, including informative communications with parents regarding book deposits, ordering, etc.
Ensure that all student grades are recorded in PowerSchool for submission to the ADE and coordinate communication of grades to the families.
Partner with instructional team to distribute instructions on how to access PowerSchool’s parent portal
Report cards distributed by academic calendar quarter deadline.
97.00% ADA (Avg. Daily Attendance) for Campus
Owns the attendance process for the campus’ students
Works with students, staff, and parents to ensure students attend school every day
Communicates attendance reporting to staff, including Chronic Absenteeism, Progress Towards Goal by Day, Absence calculator
100% of Student Records received by the First Week of School (FWOS)
Maintain all academy records as required by audits/state and federal guidelines, and as requested by the Director of Campus Operations and/or Great Hearts Lead Office Staff
Receive and process records requests from schools to which students transfer
All PEIMS deadlines are met based on the SIS operating calendar
Maintain all student files and records, including 45-day screens, health screenings, immunization records, incident reports, etc.
Grade Verification, Re-registration, End of Year tasks, PET/PID, School and Section Enrollment Audits, Transcripts are completed timely and accurately
Manage the mailing and collection of student entry documents, including emergency cards, locker assignments, library, and handbook signature pages, etc.
Qualifications, Competencies, and Strengths:
Education: Bachelor's degree preferred.
Experience: Previous administrative experience required, experience in school administrative or working with student systems is preferred.
Additional Requirements
Type of clearance: Must complete Texas Department of Public Safety fingerprint clearance and background check.
Physical functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 50 pounds approximately.
This description reflects management’s assignment of essential functions; it does not exclude or restrict the tasks that may be assigned.
Great Hearts Academies is an Equal Opportunity Employer.
Job Type: Full-time
Benefits:
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Professional development assistance
Referral program
Retirement plan
Vision insurance
Education:
Bachelor's (Preferred)
Experience:
Administrative: 1 year (Required)
Work Location: In person
Location: Great Hearts Lakeside Upper, Fort Worth, TX
About Great Hearts Academies
Great Hearts Academies is the largest network of classical K-12 schools in the country with academies across Arizona, Louisiana, and Texas. With a mission to cultivate the minds and hearts of students through the pursuit of Truth, Goodness and Beauty, we believe the highest goal of education is to become good, intellectually, and morally.
Additional information can be found at http://www.greatheartsamerica.org/.
What does Great Hearts have to offer?
We offer a range of distinctive benefits designed to support the well-being and growth of our faculty and staff:
Comprehensive Health Coverage: Exceptional medical, dental, and vision insurance with minimal employee contribution.
Retirement Planning: Access to the Texas Teacher Retirement System.
Supportive & Mission-Driven Culture: Join a workplace centered around true collegiality, collaboration, and opportunities for personal and professional growth.
Please apply directly using this link: https://phg.tbe.taleo.net/phg04/ats/careers/v2/viewRequisition?org=GREATHEARTS&cws=40&rid=2740
Position Summary
The mission for the Registrar is to manage and maintain the integrity and accuracy of the student information pipeline to and through the student data lifecycle (application to graduation). The Registrar organizes all the campus operation tasks with key stakeholders and executes campus operation processes that bind to our student information system (PowerSchool). Under limited supervision, administers the overall operations of the records office, including areas such as management of student records, official and unofficial transcripts, grade petitions, graduation process, monitoring academic guidelines, degree audit reporting system, and related matters. Ensures compliance with Family Rights and Privacy Act and all other applicable laws and regulations.
Duties & Responsibilities
Manage the annual enrollment and waitlist cycles, including late enrollment and withdrawal processes, and transfer of records documents/processes.
Keep the academy leadership and appropriate GH employees apprised of the current enrollment status through statistics and tracking closely enrollment numbers.
Reconciling monthly financial receipts and invoices.
Organize and oversee the annual distribution (and collection) of textbooks, materials, and lockers to students and faculty, including informative communications with parents regarding book deposits, ordering, etc.
Ensure that all student grades are recorded in PowerSchool for submission to the ADE and coordinate communication of grades to the families.
Partner with instructional team to distribute instructions on how to access PowerSchool’s parent portal
Report cards distributed by academic calendar quarter deadline.
97.00% ADA (Avg. Daily Attendance) for Campus
Owns the attendance process for the campus’ students
Works with students, staff, and parents to ensure students attend school every day
Communicates attendance reporting to staff, including Chronic Absenteeism, Progress Towards Goal by Day, Absence calculator
100% of Student Records received by the First Week of School (FWOS)
Maintain all academy records as required by audits/state and federal guidelines, and as requested by the Director of Campus Operations and/or Great Hearts Lead Office Staff
Receive and process records requests from schools to which students transfer
All PEIMS deadlines are met based on the SIS operating calendar
Maintain all student files and records, including 45-day screens, health screenings, immunization records, incident reports, etc.
Grade Verification, Re-registration, End of Year tasks, PET/PID, School and Section Enrollment Audits, Transcripts are completed timely and accurately
Manage the mailing and collection of student entry documents, including emergency cards, locker assignments, library, and handbook signature pages, etc.
Qualifications, Competencies, and Strengths:
Education: Bachelor's degree preferred.
Experience: Previous administrative experience required, experience in school administrative or working with student systems is preferred.
Additional Requirements
Type of clearance: Must complete Texas Department of Public Safety fingerprint clearance and background check.
Physical functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 50 pounds approximately.
This description reflects management’s assignment of essential functions; it does not exclude or restrict the tasks that may be assigned.
Great Hearts Academies is an Equal Opportunity Employer.
Job Type: Full-time
Benefits:
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Professional development assistance
Referral program
Retirement plan
Vision insurance
Education:
Bachelor's (Preferred)
Experience:
Administrative: 1 year (Required)
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The School Registrar position is now open for candidates interested in the Education Jobs sector. This role in Fort Worth offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Education Jobs is a plus.
