School Treasurer-Full Time-12 months-Available 08/11/2025

Full job description

School Treasurer-Full Time-12 months-Available 08/11/2025

Minumium Salary: $3061.06

A maximum of 5 years, none Davidson County Schools, relevant experience credit is available based on approved documentation by Human Resources.

Resume Required.

Please view the attached job description.

For more information contact: Elizabeth Payne at elizabethpayne@davidson.k12.nc.us

Title:Administrative Assistant II-School Treasurer

Reports to: Principal

Terms of Employment: 12 Months

Salary: Elementary and Middle School Pay Grade 59 Salary: High School Pay grade 61

GENERAL STATEMENT OF JOB

This position involves performing responsible administrative duties that support a school administrative office. Employees in this class carry out a variety of administrative functions and are distinguished by the size, scope, and complexity of the school, coupled with the degree of responsibility assigned. The role requires communicating and coordinating school policies and procedures with students, school officials, employees, and the general public. An expert understanding of departmental rules, regulations, goals, and services is required to perform a wide variety of administrative or financial tasks. Employees are expected to demonstrate a high degree of resourcefulness and creativity in adapting guidelines and solutions for problems.

ESSENTIAL JOB FUNCTIONS

The School Treasurer/Bookkeeper is primarily responsible for the proper administration of the school's financial activities in accordance with legal provisions and appropriate accounting practices and procedures. This role requires familiarity with and compliance with applicable laws and board policy.

Financial Management & Record Keeping:

Maintain a complete record of all money flowing in and out of the school, following the form and detail prescribed by the finance officer.

Apply District policies and procedures in all financial transactions.

Maintain a complete and systematic set of records of all financial transactions of the school/department.

Record details of financial transactions in appropriate journals and subsidiary ledgers from sources like requisitions and payroll records.

Summarize and balance entries recorded in individual journals, computer systems, and ledgers.

Prepare financial statements, income statements, and cost reports to reflect the financial condition of the school and its departments and organizations.

Manage the school’s multi-fund bookkeeping system in accordance with bank statements and retain accounts payable and receivable file records.

Collect and receipt all monies to prepare daily bank deposits.

Record financial transactions and generate monthly financial reports to reconcile

the school's bank statement.

Compute and record cash receipt summaries.

Assist with school allotment budgets and coordinate with staff to order materials in the district software system.

Research and review vendor pricing to enter supply order requisitions or purchase orders; verify incoming supply orders and handle their distribution.

Review invoices for payment accuracy and submit for payment.

Administrative & Operational Support:

Keep an accurate record of absences for school-based staff in a computer-based software system.

Schedule substitute teachers for unexpected absences.

Prepare and submit payroll turnaround reports.

Notify employees of their remaining leave balances and provide support with

completing leave forms.

Assist office staff to ensure smooth operation of daily functions.

Ability to use a wide variety of word processing and other computer software

programs

Communication & Compliance:

Work with other departments, including Budget, Procurement Services, Financial Accounting, and Internal Audit.

Secure information via telephone or personal contact; select appropriate materials to answer questions and handle inquiries independently.

Handle confidential or sensitive information in an appropriate manner.

Interpret a variety of rules, regulations, and information of the School and organization & activities.

OTHER JOB FUNCTIONS

Attend staff meetings and participate in meetings to enhance job performance.

Promote the District’s interest in increasing student achievement by working with the educational interests of students in mind at all times.

Maintain positive communication with colleagues, community members, parents, and students to promote an increase in community engagement in education.

Support the school office by exhibiting professionalism and making positive contributions to workplace morale.

Performs other related work as required.

MINIMUM TRAINING AND EXPERIENCE

Graduation from a business administration program or two-year secretarial school.

A minimum of 3-5 years of progressively responsible program or administrative management experience, including strong public contact duties and related experience in assigned work; or any equivalent combination of education, experience, and training.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

In-depth knowledge of the program to which assigned and related policies, procedures, and regulations.

Expert knowledge of arithmetic and its uses in general office work.

Ability to negotiate, speak publicly, and communicate effectively in person and by telephone.

Ability to discern complex information on school, or departmental programs based on inquiries.

Ability to learn systems and processes regarding infrastructures and organizational programs.

Ability to be tactful and courteous.

Ability to analyze and research information from a variety of sources.

Ability to teach staff and operate any office machines processors, calculator, or other equipment.

Ability to plan, organize, monitor, evaluate, and delegate duties to others.

Ability to work independently with little direction from others, be a self-starter, and a multitasker.

A people person who can assist teachers, staff, students and others.

Capable of handling money responsibly.

A problem-solver who can thoroughly investigate discrepancies, such as a bank reconciliation errors.

Knowledgeable of a chart of accounts and how it helps determine where to post transactions.

Capable of handling stress and pressure.

PHYSICAL REQUIREMENTS

Must be able to physically perform the basic life operational functions of grasping, talking, hearing, and repetitive motions.

Must be able to perform sedentary work exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

Must possess the visual acuity to prepare and analyze data and figures, operate a typewriter or computer terminal, and determine the accuracy, neatness, and thoroughness of the work assigned.

Some positions may be required to take and transcribe dictation and minutes.

DISCLAIMER The preceding job description has been designed to indicate the general nature

and level of work performed by employees within this classification. It is not designed to

contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and

qualifications required of employees to this job.

Revised 7/30/2025