Job Description
Qualifications
Requires high school diploma or equivalent
3-5 years of experience in the field or in a related area
Advanced knowledge of MS Office skills including Word, PowerPoint and Excel are required
Excellent oral and written communication skills and an excellent command of the English language
Ability to maintain confidential information
Ability to work in a team environment
A professional appearance and telephone manner is essential
Knowledge of use and operation of standard office equipment
Continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
Some analytical ability required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work
Possesses excellent customer service skills
Possesses ability to organize and prioritize workload
Possesses anticipatory, planning and leadership skills
Possesses ability to be flexible and very adaptable to change
Possesses ability to be detail-oriented
Possesses ability to review and understand general instructions; prepare and provide diversified information
Some physical effort is required to remain in sitting position for prolonged periods while concentrating on a specific task
Job results are dependent upon proficient application of one or more dexterity skills, i.e. keyboard and phone system
Responsibilities
Provides exceptional support and service through all mediums including correspondence, presentations, manuals, newsletters, meetings company activities, etc
Provides general administrative support with little supervision including:
Creates proofs, revises and edits written material as needed
Handles internal and external correspondence
Investigates and follows through on areas of concern and is responsible for problem resolution
Makes travel arrangements
Creates and maintains departmental filing systems
Answers telephone lines
Organizes updates and maintains calendars
Uses and coordinates maintenance for local office equipment
Coordinates logistics for meetings, net meetings and conference calls: location, communication, resources, etc
Serves as Scribe for meetings as needed
Maintains department logs, reports, and/or data entry for functional databases
Cross-trains and learns other responsibilities within the team and provides assistance as needed
May assign work and guidance to entry level Administrative Assistant
Builds professional relationships with customers and other teams
Performs other duties as assigned
Typically works in an office environment with adequate lighting and ventilation, and normal range of temperature and noise
Requires communications with department, marketplace and district personnel, and external marketplace
Work assignments at times are routine and repetitive; detailed instructions are provided by the supervisor
Work has some stress due to imposed due dates of communications and/or material
Job description
POSITION PROFILE
Provides exceptional support and service through all mediums including correspondence, presentations, manuals, newsletters, meetings company activities, etc.
Job Duties And Responsibilities
• Provides general administrative support with little supervision including:
• Creates proofs, revises and edits written material as needed.
• Handles internal and external correspondence.
• Investigates and follows through on areas of concern and is responsible for problem resolution
• Makes travel arrangements.
• Creates and maintains departmental filing systems.
• Answers telephone lines.
• Organizes updates and maintains calendars.
• Uses and coordinates maintenance for local office equipment.
• Coordinates logistics for meetings, net meetings and conference calls: location, communication, resources, etc.
• Serves as Scribe for meetings as needed.
• Maintains department logs, reports, and/or data entry for functional databases.
• Cross-trains and learns other responsibilities within the team and provides assistance as needed.
• May assign work and guidance to entry level Administrative Assistant.
• Builds professional relationships with customers and other teams.
• Performs other duties as assigned.
Typically Requires
QUALIFICATIONS (Education, Experience, and Certifications)
• Requires high school diploma or equivalent
• Associate's degree or equivalent preferred
• 3-5 years of experience in the field or in a related area
Knowledge, Skills And Abilities
• Advanced knowledge of MS Office skills including Word, PowerPoint and Excel are required
• Excellent oral and written communication skills and an excellent command of the English language
• Ability to maintain confidential information
• Ability to work in a team environment
• A professional appearance and telephone manner is essential
• Knowledge of use and operation of standard office equipment
• Continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Some analytical ability required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work
• Possesses excellent customer service skills.
• Possesses ability to organize and prioritize workload.
• Possesses anticipatory, planning and leadership skills.
• Possesses ability to be flexible and very adaptable to change.
• Possesses ability to be detail-oriented.
• Possesses ability to review and understand general instructions; prepare and provide diversified information
WORKING CONDITIONS, MENTAL AND PHYSICAL DEMANDS
• Typically works in an office environment with adequate lighting and ventilation, and normal range of temperature and noise.
• Requires communications with department, marketplace and district personnel, and external marketplace.
• Work assignments at times are routine and repetitive; detailed instructions are provided by the supervisor.
• Work has some stress due to imposed due dates of communications and/or material.
• Some physical effort is required to remain in sitting position for prolonged periods while concentrating on a specific task.
• Job results are dependent upon proficient application of one or more dexterity skills, i.e. keyboard and phone system.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.
Requires high school diploma or equivalent
3-5 years of experience in the field or in a related area
Advanced knowledge of MS Office skills including Word, PowerPoint and Excel are required
Excellent oral and written communication skills and an excellent command of the English language
Ability to maintain confidential information
Ability to work in a team environment
A professional appearance and telephone manner is essential
Knowledge of use and operation of standard office equipment
Continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
Some analytical ability required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work
Possesses excellent customer service skills
Possesses ability to organize and prioritize workload
Possesses anticipatory, planning and leadership skills
Possesses ability to be flexible and very adaptable to change
Possesses ability to be detail-oriented
Possesses ability to review and understand general instructions; prepare and provide diversified information
Some physical effort is required to remain in sitting position for prolonged periods while concentrating on a specific task
Job results are dependent upon proficient application of one or more dexterity skills, i.e. keyboard and phone system
Responsibilities
Provides exceptional support and service through all mediums including correspondence, presentations, manuals, newsletters, meetings company activities, etc
Provides general administrative support with little supervision including:
Creates proofs, revises and edits written material as needed
Handles internal and external correspondence
Investigates and follows through on areas of concern and is responsible for problem resolution
Makes travel arrangements
Creates and maintains departmental filing systems
Answers telephone lines
Organizes updates and maintains calendars
Uses and coordinates maintenance for local office equipment
Coordinates logistics for meetings, net meetings and conference calls: location, communication, resources, etc
Serves as Scribe for meetings as needed
Maintains department logs, reports, and/or data entry for functional databases
Cross-trains and learns other responsibilities within the team and provides assistance as needed
May assign work and guidance to entry level Administrative Assistant
Builds professional relationships with customers and other teams
Performs other duties as assigned
Typically works in an office environment with adequate lighting and ventilation, and normal range of temperature and noise
Requires communications with department, marketplace and district personnel, and external marketplace
Work assignments at times are routine and repetitive; detailed instructions are provided by the supervisor
Work has some stress due to imposed due dates of communications and/or material
Job description
POSITION PROFILE
Provides exceptional support and service through all mediums including correspondence, presentations, manuals, newsletters, meetings company activities, etc.
Job Duties And Responsibilities
• Provides general administrative support with little supervision including:
• Creates proofs, revises and edits written material as needed.
• Handles internal and external correspondence.
• Investigates and follows through on areas of concern and is responsible for problem resolution
• Makes travel arrangements.
• Creates and maintains departmental filing systems.
• Answers telephone lines.
• Organizes updates and maintains calendars.
• Uses and coordinates maintenance for local office equipment.
• Coordinates logistics for meetings, net meetings and conference calls: location, communication, resources, etc.
• Serves as Scribe for meetings as needed.
• Maintains department logs, reports, and/or data entry for functional databases.
• Cross-trains and learns other responsibilities within the team and provides assistance as needed.
• May assign work and guidance to entry level Administrative Assistant.
• Builds professional relationships with customers and other teams.
• Performs other duties as assigned.
Typically Requires
QUALIFICATIONS (Education, Experience, and Certifications)
• Requires high school diploma or equivalent
• Associate's degree or equivalent preferred
• 3-5 years of experience in the field or in a related area
Knowledge, Skills And Abilities
• Advanced knowledge of MS Office skills including Word, PowerPoint and Excel are required
• Excellent oral and written communication skills and an excellent command of the English language
• Ability to maintain confidential information
• Ability to work in a team environment
• A professional appearance and telephone manner is essential
• Knowledge of use and operation of standard office equipment
• Continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Some analytical ability required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work
• Possesses excellent customer service skills.
• Possesses ability to organize and prioritize workload.
• Possesses anticipatory, planning and leadership skills.
• Possesses ability to be flexible and very adaptable to change.
• Possesses ability to be detail-oriented.
• Possesses ability to review and understand general instructions; prepare and provide diversified information
WORKING CONDITIONS, MENTAL AND PHYSICAL DEMANDS
• Typically works in an office environment with adequate lighting and ventilation, and normal range of temperature and noise.
• Requires communications with department, marketplace and district personnel, and external marketplace.
• Work assignments at times are routine and repetitive; detailed instructions are provided by the supervisor.
• Work has some stress due to imposed due dates of communications and/or material.
• Some physical effort is required to remain in sitting position for prolonged periods while concentrating on a specific task.
• Job results are dependent upon proficient application of one or more dexterity skills, i.e. keyboard and phone system.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.
💡 Quick Summary
Seeking a career-building opportunity? The Senior Administrative Assistant position is now open for candidates interested in the Office Assistant Jobs sector. This role in Bethlehem offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
