Job Description
Full job description
Location: Calgary, Alberta
Job Type: Full-time
At DV8 Energy, we cultivate a workplace where innovation thrives, collaboration is encouraged, and every team member plays a vital role in shaping the future of energy technology. Our values, culture, and commitment to excellence create an environment where individuals can grow, contribute, and succeed.
Description
You will play a central role in ensuring the smooth day-to-day operation of our Calgary office. This role oversees a wide range of administrative and operational functions, including calendar coordination, travel planning, meeting and event organization, document and records management, procurement and office logistics, and maintaining office systems and processes. Proficiency with Microsoft Office and Google Workspace, office management and collaboration tools, and basic financial tracking systems is essential.
The ideal candidate is highly organized with strong communication, problem-solving, and multitasking abilities, and demonstrates sound judgment and discretion while supporting leadership and coordinating across teams. This role is well suited to a proactive professional who enjoys working across many facets of the business and thrives in a fast-paced, technology-focused environment while helping keep operations running smoothly and maintaining high standards of professionalism and safety.
Your Background
The ideal candidate is an organized, proactive, and adaptable professional who thrives in a dynamic, technology-focused workplace. They are a natural problem-solver and communicator, capable of juggling multiple priorities while supporting leadership, supply chain, finance, and operations teams.
Responsibilities
Oversee day-to-day office operations, including administration, office systems, procurement, supplies, equipment, and facilities to ensure a smooth and efficient workplace.
Serve as the primary point of contact for internal teams (Leadership, Supply Chain, Finance, IT, and Operations) and external vendors, ensuring clear communication, timely responses, and strong relationship management.
Coordinate calendars, schedules, travel arrangements, and meetings for leadership and departmental teams.
Plan and manage company events, team meetings, and employee engagement initiatives that foster a positive and collaborative office culture.
Maintain, optimize, and improve office systems, workflows, and procedures to enhance efficiency, collaboration, and compliance.
Manage document and records systems, including confidential information, ensuring accuracy, organization, and policy compliance.
Assist with budgeting, expense tracking, basic financial reporting, and contract or service agreement administration to support Finance and Operations teams.
Coordinate projects, tasks, and ad hoc operational initiatives, proactively identifying opportunities to streamline processes in a fast-paced, technology-driven environment.
Support leadership and teams with stakeholder communication, team coordination, and professional guidance to maintain high standards of professionalism, ethics, and discretion.
Manage vendor and supplier relationships, office procurement, and contract management to ensure timely delivery and cost-effectiveness.
Monitor workplace health and safety, compliance with policies, and risk awareness to maintain a safe and secure office environment.
Utilize technology effectively, including Microsoft Office, Google Workspace, office management software, collaboration tools, and basic bookkeeping or financial tracking systems, to support efficient operations and decision-making.
Skills
Exceptional organizational and multitasking abilities with strong attention to detail.
Excellent interpersonal and communication skills, with a professional demeanor and the ability to maintain confidentiality.
Proficient in Microsoft Office Suite and collaborative platforms (e.g., Google Workspace); experience with office management systems is a plus.
Self-motivated and proactive, able to anticipate needs, troubleshoot issues, and implement practical solutions independently.
Comfortable liaising with internal teams, vendors, and external partners across multiple departments.
Familiarity with basic accounting and expense tracking procedures is an asset.
Strong business etiquette and professionalism in all interactions.
Qualifications
3+ years of office management or administrative experience, preferably in a technology or energy environment.
Tech Stack & Training
Office Productivity & Collaboration Tools: Google Workspace
Office & Project Management Software: Experience with scheduling tools, task management platforms and office management systems.
Finance & Reporting Tools: Basic familiarity with accounting or expense tracking software (e.g., QuickBooks, SAP, or similar).
Facilities & Vendor Management: Tools for inventory tracking, office equipment maintenance, and vendor coordination.
Professional Development: Opportunities support cross-departmental operations including leadership, supply chain, and finance processes.
What We Offer
Be part of an innovative company shaping the future of energy technology.
Collaborative and supportive work environment.
Competitive compensation and benefits package.
Opportunities for professional growth in a fast-evolving industry.
The ideal candidate is a proactive and energetic professional who thrives in a fast-paced environment, effortlessly connecting teams and keeping operations running smoothly. They demonstrate strong judgment, reliability, and professionalism, serving as a central point of support and collaboration across the organization while upholding high standards of workplace excellence.
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Name:
Email:
Phone:
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Upload Cover Letter (Optional)
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Location: Calgary, Alberta
Job Type: Full-time
At DV8 Energy, we cultivate a workplace where innovation thrives, collaboration is encouraged, and every team member plays a vital role in shaping the future of energy technology. Our values, culture, and commitment to excellence create an environment where individuals can grow, contribute, and succeed.
Description
You will play a central role in ensuring the smooth day-to-day operation of our Calgary office. This role oversees a wide range of administrative and operational functions, including calendar coordination, travel planning, meeting and event organization, document and records management, procurement and office logistics, and maintaining office systems and processes. Proficiency with Microsoft Office and Google Workspace, office management and collaboration tools, and basic financial tracking systems is essential.
The ideal candidate is highly organized with strong communication, problem-solving, and multitasking abilities, and demonstrates sound judgment and discretion while supporting leadership and coordinating across teams. This role is well suited to a proactive professional who enjoys working across many facets of the business and thrives in a fast-paced, technology-focused environment while helping keep operations running smoothly and maintaining high standards of professionalism and safety.
Your Background
The ideal candidate is an organized, proactive, and adaptable professional who thrives in a dynamic, technology-focused workplace. They are a natural problem-solver and communicator, capable of juggling multiple priorities while supporting leadership, supply chain, finance, and operations teams.
Responsibilities
Oversee day-to-day office operations, including administration, office systems, procurement, supplies, equipment, and facilities to ensure a smooth and efficient workplace.
Serve as the primary point of contact for internal teams (Leadership, Supply Chain, Finance, IT, and Operations) and external vendors, ensuring clear communication, timely responses, and strong relationship management.
Coordinate calendars, schedules, travel arrangements, and meetings for leadership and departmental teams.
Plan and manage company events, team meetings, and employee engagement initiatives that foster a positive and collaborative office culture.
Maintain, optimize, and improve office systems, workflows, and procedures to enhance efficiency, collaboration, and compliance.
Manage document and records systems, including confidential information, ensuring accuracy, organization, and policy compliance.
Assist with budgeting, expense tracking, basic financial reporting, and contract or service agreement administration to support Finance and Operations teams.
Coordinate projects, tasks, and ad hoc operational initiatives, proactively identifying opportunities to streamline processes in a fast-paced, technology-driven environment.
Support leadership and teams with stakeholder communication, team coordination, and professional guidance to maintain high standards of professionalism, ethics, and discretion.
Manage vendor and supplier relationships, office procurement, and contract management to ensure timely delivery and cost-effectiveness.
Monitor workplace health and safety, compliance with policies, and risk awareness to maintain a safe and secure office environment.
Utilize technology effectively, including Microsoft Office, Google Workspace, office management software, collaboration tools, and basic bookkeeping or financial tracking systems, to support efficient operations and decision-making.
Skills
Exceptional organizational and multitasking abilities with strong attention to detail.
Excellent interpersonal and communication skills, with a professional demeanor and the ability to maintain confidentiality.
Proficient in Microsoft Office Suite and collaborative platforms (e.g., Google Workspace); experience with office management systems is a plus.
Self-motivated and proactive, able to anticipate needs, troubleshoot issues, and implement practical solutions independently.
Comfortable liaising with internal teams, vendors, and external partners across multiple departments.
Familiarity with basic accounting and expense tracking procedures is an asset.
Strong business etiquette and professionalism in all interactions.
Qualifications
3+ years of office management or administrative experience, preferably in a technology or energy environment.
Tech Stack & Training
Office Productivity & Collaboration Tools: Google Workspace
Office & Project Management Software: Experience with scheduling tools, task management platforms and office management systems.
Finance & Reporting Tools: Basic familiarity with accounting or expense tracking software (e.g., QuickBooks, SAP, or similar).
Facilities & Vendor Management: Tools for inventory tracking, office equipment maintenance, and vendor coordination.
Professional Development: Opportunities support cross-departmental operations including leadership, supply chain, and finance processes.
What We Offer
Be part of an innovative company shaping the future of energy technology.
Collaborative and supportive work environment.
Competitive compensation and benefits package.
Opportunities for professional growth in a fast-evolving industry.
The ideal candidate is a proactive and energetic professional who thrives in a fast-paced environment, effortlessly connecting teams and keeping operations running smoothly. They demonstrate strong judgment, reliability, and professionalism, serving as a central point of support and collaboration across the organization while upholding high standards of workplace excellence.
Back to career page
Apply for this Job
Name:
Email:
Phone:
Upload Resume
Upload Cover Letter (Optional)
Submit Application
💡 Quick Summary
Seeking a career-building opportunity? The Senior Administrative Coordinator position is now open for candidates interested in the Back Office Jobs sector. This role in Calgary offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
