Job Description
Overview
Catering VIP Event Manager – Residential & Dining Enterprises (R&DE), Stanford, California, United States. This role is essential and requires on-site work with no telecommuting available.
About Stanford University and Residential & Dining Enterprises (R&DE): Stanford University is a leading teaching and research university. R&DE is the largest auxiliary at Stanford, supporting the academic mission by providing high-quality services to students and the university community. R&DE operates 24/7/365 with a $400M annual operating budget and a $3B asset portfolio, overseeing more than 7 million square feet. R&DE employs 1,200+ staff across multiple divisions and is committed to inclusive excellence.
Job purpose: Lead and manage event teams charged with producing high-quality events. Act as project leader on complex, large-scale events, including responsibility for financial management. Provide training and guidance to colleagues.
Core Duties
• Serve as project manager of multiple activities, scope out project tasks/team assignments, guide the team to create work plans and schedules, monitor progress, and meet milestones.
• Oversee the management of event teams and/or production consultants to produce quality, multi-faceted events and productions.
• Establish and maintain relationships with internal and external university partners.
• Act as department representative at cross-departmental project meetings.
• Operate as account manager on deliverables, program metrics, and status reports.
• Work cross-departmentally to prepare and manage complex program budgets.
• Recommend and schedule events into appropriate off-campus and on-campus venues.
• Oversee registration strategy and logistics.
• May hire and oversee support staff, students and contingent event staff.
• Train and supervise junior event planners in proper execution and implementation of events.
• Other duties may also be assigned.
Minimum Requirements
Education & Experience: Bachelor's degree and five years of relevant experience or a combination of education and relevant experience.
Knowledge, Skills and Abilities
• Superior project and event management skills.
• Ability to manage a diverse team of staff and contingent labor, holding them to deadlines and the highest quality output.
• Demonstrated experience with financial management of complex event budgets requiring excellent analytical skills.
• Extreme attention to detail and deadlines; ability to prioritize and manage complex workflows.
• Excellent communication, time management, and customer service skills; well organized and detail-oriented.
• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
• Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem solving skills.
Certifications and Licenses
• Valid Non-Commercial California Driver's License.
Physical Requirements
• Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
• Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully; lift/carry/push/pull objects weighing 21–40 pounds.
• Ability to obtain and maintain a California Non-commercial Class license and drive day or night.
• Reasonable accommodation will be provided to any employee with a disability who requires accommodation to perform essential functions.
Working Conditions
• May require some travel and working evenings and weekends.
Work Standards
• When conducting university business, must comply with the California Vehicle Code and Stanford driving requirements.
• Demonstrate interpersonal skills to work well with Stanford colleagues, clients, and external organizations.
• Promote a culture of safety: take personal responsibility and promote safe behaviors.
• Comply with all applicable University policies and procedures, including those in the University Administrative Guide.
Compensation: The expected pay range for this position is $80k-$100k per annum. Stanford provides pay ranges as a good faith estimate of what the university reasonably expects to pay for a position. The final pay offered is based on factors including scope and responsibilities, qualifications, budget, equity, location, and market.
Why Stanford For You
Stanford offers a culture and perks to empower employees, including opportunities for career development, tuition reimbursement, health and retirement benefits, and access to campus facilities and resources. Benefits highlighted include:
• Freedom to grow: career development programs, tuition reimbursement, or course auditing; access to talks, screenings, and lectures.
• A caring culture: robust retirement plans, time off, and family care resources.
• A healthier you: health and fitness offerings and programs.
• Discovery and fun: access to campus sculptures, trails, and museums.
• Enviable resources: commuter programs, discounts, and more.
Legal and general notices: The job duties listed are typical examples and may vary. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, ****** orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Additional Information
• Schedule: Full-time
• Job Code: 4884
• Employee Status: Regular
• Grade: I
• Requisition ID: 107989
• Work Arrangement: On Site
Catering VIP Event Manager – Residential & Dining Enterprises (R&DE), Stanford, California, United States. This role is essential and requires on-site work with no telecommuting available.
About Stanford University and Residential & Dining Enterprises (R&DE): Stanford University is a leading teaching and research university. R&DE is the largest auxiliary at Stanford, supporting the academic mission by providing high-quality services to students and the university community. R&DE operates 24/7/365 with a $400M annual operating budget and a $3B asset portfolio, overseeing more than 7 million square feet. R&DE employs 1,200+ staff across multiple divisions and is committed to inclusive excellence.
Job purpose: Lead and manage event teams charged with producing high-quality events. Act as project leader on complex, large-scale events, including responsibility for financial management. Provide training and guidance to colleagues.
Core Duties
• Serve as project manager of multiple activities, scope out project tasks/team assignments, guide the team to create work plans and schedules, monitor progress, and meet milestones.
• Oversee the management of event teams and/or production consultants to produce quality, multi-faceted events and productions.
• Establish and maintain relationships with internal and external university partners.
• Act as department representative at cross-departmental project meetings.
• Operate as account manager on deliverables, program metrics, and status reports.
• Work cross-departmentally to prepare and manage complex program budgets.
• Recommend and schedule events into appropriate off-campus and on-campus venues.
• Oversee registration strategy and logistics.
• May hire and oversee support staff, students and contingent event staff.
• Train and supervise junior event planners in proper execution and implementation of events.
• Other duties may also be assigned.
Minimum Requirements
Education & Experience: Bachelor's degree and five years of relevant experience or a combination of education and relevant experience.
Knowledge, Skills and Abilities
• Superior project and event management skills.
• Ability to manage a diverse team of staff and contingent labor, holding them to deadlines and the highest quality output.
• Demonstrated experience with financial management of complex event budgets requiring excellent analytical skills.
• Extreme attention to detail and deadlines; ability to prioritize and manage complex workflows.
• Excellent communication, time management, and customer service skills; well organized and detail-oriented.
• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
• Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem solving skills.
Certifications and Licenses
• Valid Non-Commercial California Driver's License.
Physical Requirements
• Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
• Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully; lift/carry/push/pull objects weighing 21–40 pounds.
• Ability to obtain and maintain a California Non-commercial Class license and drive day or night.
• Reasonable accommodation will be provided to any employee with a disability who requires accommodation to perform essential functions.
Working Conditions
• May require some travel and working evenings and weekends.
Work Standards
• When conducting university business, must comply with the California Vehicle Code and Stanford driving requirements.
• Demonstrate interpersonal skills to work well with Stanford colleagues, clients, and external organizations.
• Promote a culture of safety: take personal responsibility and promote safe behaviors.
• Comply with all applicable University policies and procedures, including those in the University Administrative Guide.
Compensation: The expected pay range for this position is $80k-$100k per annum. Stanford provides pay ranges as a good faith estimate of what the university reasonably expects to pay for a position. The final pay offered is based on factors including scope and responsibilities, qualifications, budget, equity, location, and market.
Why Stanford For You
Stanford offers a culture and perks to empower employees, including opportunities for career development, tuition reimbursement, health and retirement benefits, and access to campus facilities and resources. Benefits highlighted include:
• Freedom to grow: career development programs, tuition reimbursement, or course auditing; access to talks, screenings, and lectures.
• A caring culture: robust retirement plans, time off, and family care resources.
• A healthier you: health and fitness offerings and programs.
• Discovery and fun: access to campus sculptures, trails, and museums.
• Enviable resources: commuter programs, discounts, and more.
Legal and general notices: The job duties listed are typical examples and may vary. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, ****** orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Additional Information
• Schedule: Full-time
• Job Code: 4884
• Employee Status: Regular
• Grade: I
• Requisition ID: 107989
• Work Arrangement: On Site
💡 Quick Summary
Seeking a career-building opportunity? The Senior Catering VIP Event Manager position is now open for candidates interested in the Event Management Jobs sector. This role in Palo Alto offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.
