Job Description
About the role
In this role, you will provide administration support to the Manager Swim, Sport and Leisure and the broader department, to ensure the smooth running and effective deliver of the department's objectives.
Work type: Permanent Part Time (4 days per week)
Classification: Band 5 $76,355 - $86,617 pa plus super (pro rata)
Key responsibilities include:
Deliver a range of day-to-day department administrative activities, proactively and effectively within agreed timelines
Assist the Department in the processing of purchase orders and receipts.
Collaborate with other Senior Department Administration Officers to review, identify and implement improvement opportunities to enhance ways of working and administration processes.
Effectively manage activities and provide accurate information, data and documentation to resolve queries or aid decision-making.
Identify and inform senior leaders of any process problems or inefficiencies and suggest improvement ideas.
About you
The ideal candidate for this role will be a highly experienced administration professional, with the ability and confidence to liaise with a diverse range of people. You will have a keen eye for detail, be highly organised, enjoy working in a fast paced environment and finding practical solutions to issues. Prior experience as a Personal Assistant will be highly beneficial.
Essential Experience:
Relevant experience in office administration or similar.
Well-developed people skills to support, influence, and collaborate with relevant stakeholders.
Ability for critical and analytical thinking and problem solving.
Ability to proactively identify stakeholder support needs and provide quality outcomes.
Ability to understand the wider business context and how the department’s priorities and activities contribute to organisational objectives.
If this sounds like the role for you, then click apply now!
Child Safety Responsibilities
We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read our Child Safe Standards Management Policy.
Diversity and Inclusion
At the City we want a workforce that reflects the community we live in. We welcome and embrace everyone, all people with their own unique experiences, and support and encourage all our employees to do their best work, have equal access to opportunities and a just working environment. For this reason, we particularly welcome and encourage applications from First Nations people, people with diverse cultural and linguistic backgrounds, from the LGBTQIA+ community, people with disability and people of all genders, ages and diverse experience.
Create our future together at the City of Greater Geelong
Join the City of Greater Geelong, a community-focused workplace on Wadawurrung Country. We deliver over 130 services to our growing population, striving to make our city a great place to live, work, and study. Our central location for Central Geelong-based employees is the Civic Precinct, Wurriki Nyal, a modern, sustainable, and inclusive workplace, along with our outreach locations.
If you're passionate about inclusivity and community, apply now – we’d love to meet you!
A career with us
We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process.
We offer:
salary sacrificing and novated lease options
cultural and ceremonial leave
study leave
paid parental leave (16 weeks primary and six weeks secondary) and superannuation payments on all 52 weeks primary parental leave
IVF, surrogate and miscarriage bereavement leave
training and career development opportunities
a healthy and safe environment
our employee wellbeing program
corporate membership rates at Swim Sport and Leisure facilities
unlimited access to LinkedIn Learning
Applications and Enquiries
Click the Position Description link to view more information about this position.
Applications close 11:55pm Sunday 8 September 2026
Position Description (Word version)
Position Description (PDF version)
Enquires: Danny Hickin – Swim, Sport and Leisure Facilities Lead | Daniel.Hickin@geelongcity.vic.gov.au
Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch.
We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.
In this role, you will provide administration support to the Manager Swim, Sport and Leisure and the broader department, to ensure the smooth running and effective deliver of the department's objectives.
Work type: Permanent Part Time (4 days per week)
Classification: Band 5 $76,355 - $86,617 pa plus super (pro rata)
Key responsibilities include:
Deliver a range of day-to-day department administrative activities, proactively and effectively within agreed timelines
Assist the Department in the processing of purchase orders and receipts.
Collaborate with other Senior Department Administration Officers to review, identify and implement improvement opportunities to enhance ways of working and administration processes.
Effectively manage activities and provide accurate information, data and documentation to resolve queries or aid decision-making.
Identify and inform senior leaders of any process problems or inefficiencies and suggest improvement ideas.
About you
The ideal candidate for this role will be a highly experienced administration professional, with the ability and confidence to liaise with a diverse range of people. You will have a keen eye for detail, be highly organised, enjoy working in a fast paced environment and finding practical solutions to issues. Prior experience as a Personal Assistant will be highly beneficial.
Essential Experience:
Relevant experience in office administration or similar.
Well-developed people skills to support, influence, and collaborate with relevant stakeholders.
Ability for critical and analytical thinking and problem solving.
Ability to proactively identify stakeholder support needs and provide quality outcomes.
Ability to understand the wider business context and how the department’s priorities and activities contribute to organisational objectives.
If this sounds like the role for you, then click apply now!
Child Safety Responsibilities
We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read our Child Safe Standards Management Policy.
Diversity and Inclusion
At the City we want a workforce that reflects the community we live in. We welcome and embrace everyone, all people with their own unique experiences, and support and encourage all our employees to do their best work, have equal access to opportunities and a just working environment. For this reason, we particularly welcome and encourage applications from First Nations people, people with diverse cultural and linguistic backgrounds, from the LGBTQIA+ community, people with disability and people of all genders, ages and diverse experience.
Create our future together at the City of Greater Geelong
Join the City of Greater Geelong, a community-focused workplace on Wadawurrung Country. We deliver over 130 services to our growing population, striving to make our city a great place to live, work, and study. Our central location for Central Geelong-based employees is the Civic Precinct, Wurriki Nyal, a modern, sustainable, and inclusive workplace, along with our outreach locations.
If you're passionate about inclusivity and community, apply now – we’d love to meet you!
A career with us
We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process.
We offer:
salary sacrificing and novated lease options
cultural and ceremonial leave
study leave
paid parental leave (16 weeks primary and six weeks secondary) and superannuation payments on all 52 weeks primary parental leave
IVF, surrogate and miscarriage bereavement leave
training and career development opportunities
a healthy and safe environment
our employee wellbeing program
corporate membership rates at Swim Sport and Leisure facilities
unlimited access to LinkedIn Learning
Applications and Enquiries
Click the Position Description link to view more information about this position.
Applications close 11:55pm Sunday 8 September 2026
Position Description (Word version)
Position Description (PDF version)
Enquires: Danny Hickin – Swim, Sport and Leisure Facilities Lead | Daniel.Hickin@geelongcity.vic.gov.au
Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch.
We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.
💡 Quick Summary
Seeking a career-building opportunity? The Senior Department Administration Officer position is now open for candidates interested in the Government Job Alert sector. This role in Geelong offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Government Job Alert is a plus.
