Job Description
Discover Your Career at Emory University
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.
Description
The Senior Educational Specialist serves a role within the Office of Medical Education and Student Affairs (OMESA), supporting the Discovery Course. This mission critical position designs, implements, and manages the operational, curricular, and strategic facets of the program. The coordinator ensures alignment with institutional policies, supports faculty and student engagement, and contributes to the continuous improvement of medical education programming
KEY RESPONSIBILITIES:
• Designs, implements, and coordinates operational facets of a specific program.
• Develops strategic plans and objectives that ensure the program's continued success, and develops evaluation methods to assess outcomes.
• Conducts program research and ensures that the preparation of mandatory operational, statistical, and financial reports are accurate and factual, and that all reports comply with federal and state regulations and/or institutional policies.
• Designs training programs and materials, conducts training sessions, and represents the program at various conferences, meetings, or seminars.
• May plan, administer, or monitor the program's budget and/or grants, and conduct financial forecasting for the program.
• May develop fundraising programs, including researching and identifying funding sources, and writing and submitting grant proposals.
• Serves as a liaison to and interacts with other groups and organizations participating in the program or seeking knowledge of the program; may write and present speeches.
• Maintains complete and accurate program records.
• May serve on or chair various University committees.
• May supervise program staff, interns, and/or volunteers.
• Performs related responsibilities as required.
ADDITIONAL JOB RESPONSIBILITIES:
Program Coordination & Operations
• Coordinate daily program operations and scheduling under the direction of program leadership
• Serve as the program liaison between program directors and the Office of Medical Education and Student Affairs (OMESA)
• Ensure compliance with all SOM and OMESA policies and procedures
• Maintain accurate, complete, and current program records and documentation
• Develop, update, and maintain course syllabi and program materials
• Update course catalog descriptions, including contact information, activities, and course requirements
Cirriculum, Student Progress & Compliance
• Track student attendance, punctuality, professionalism concerns, and academic progress in collaboration with program leadership
• Monitor student completion of course requirements, activities, assessments, and evaluations
• Coordinate and manage Longitudinal Research activities for M1–M3 students, including tracking required research documentation, milestones, and approvals
• Coordinate and monitor student compliance documentation processes within Canvas and other approved systems
• Manage the monthly distribution, collection, and tracking of initial and final student paper evaluations in collaboration with faculty
• Enter final grades into OASIS within required timelines to ensure compliance with graduation and reporting standards
• Track Discovery Match participation and outcomes using Salesforce
Events, Sessions & Logistics
• Plan, coordinate, and execute program sessions and events, including Zoom and in‑person activities
• Arrange logistics such as room reservations in 25Live and OpenBlue, scheduling sessions in OASIS, and confirming speakers or panelists
• Oversee session recordings and manage content upload to student websites and Canvas pages
• Manage communications by sending program announcements and calendar invitations to students, faculty, and panelists
Travel, Research Support & Financial Documentation
• Coordinate domestic conference travel and international research travel for students and faculty, including scheduling and documentation requirements
• Track travel approvals, required forms, and supporting documentation in accordance with institutional policies
• Manage the submission and tracking of travel reimbursements, ensuring completeness, accuracy, and timely processing
• Serve as a liaison between travelers, OMESA, and finance offices to resolve reimbursement or documentation issues
Technology & Systems Coordination
• Configure, distribute, and manage evaluations and assessments in OASIS
• Utilize Microsoft Office, Adobe, OASIS, Canvas, Salesforce, and other systems to support curriculum initiatives, reporting, and documentation tracking
• Coordinate with IT and technical support to ensure systems readiness for training, user testing, and program delivery
Committees & Institutional Engagement
• Provide administrative, logistical, and documentation support for the Discovery and Scholarship Subcommittee of the Executive Curriculum Committee
• Serve as a non‑voting member of the Discovery and Scholarship Subcommittee
• Prepare and maintain committee materials, records, and supporting documentation
• Serve on or support University committees as assigned
As a member of the OMESA medical education team, assist in the coordination and execution of major institutional events, including:
• White Coat Ceremony
• Orientation
• Medical Education Day
• Research Day
• Match Day
• Graduation
• Other events as required
MINIMUM QUALIFICATIONS:
• A bachelor's degree in a field related to specified program areas and five years related program management experience, or an equivalent combination of experience, education, and training.
PREFERRED QUALIFICATIONS:
• Master’s degree in a related field
• Experience in medical education or academic health environments
• Experience with accreditation, compliance, research administration, or quality improvement processes
• Strong organizational, multi‑tasking, and time‑management skills
• Proven attention to detail and ability to meet deadlines
• Excellent interpersonal, written, and verbal communication skills
• Demonstrated ability to collaborate effectively with faculty, staff, and students
• Strong analytical skills, including collecting, synthesizing, and communicating quantitative and qualitative data
• Proficiency in Microsoft Office and educational technology platform
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.
Additional Details
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-XXXXXX (V) | 404-XXXXXX (TDD).
Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-XXXXXX (Voice) | 404-XXXXXX (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.
Description
The Senior Educational Specialist serves a role within the Office of Medical Education and Student Affairs (OMESA), supporting the Discovery Course. This mission critical position designs, implements, and manages the operational, curricular, and strategic facets of the program. The coordinator ensures alignment with institutional policies, supports faculty and student engagement, and contributes to the continuous improvement of medical education programming
KEY RESPONSIBILITIES:
• Designs, implements, and coordinates operational facets of a specific program.
• Develops strategic plans and objectives that ensure the program's continued success, and develops evaluation methods to assess outcomes.
• Conducts program research and ensures that the preparation of mandatory operational, statistical, and financial reports are accurate and factual, and that all reports comply with federal and state regulations and/or institutional policies.
• Designs training programs and materials, conducts training sessions, and represents the program at various conferences, meetings, or seminars.
• May plan, administer, or monitor the program's budget and/or grants, and conduct financial forecasting for the program.
• May develop fundraising programs, including researching and identifying funding sources, and writing and submitting grant proposals.
• Serves as a liaison to and interacts with other groups and organizations participating in the program or seeking knowledge of the program; may write and present speeches.
• Maintains complete and accurate program records.
• May serve on or chair various University committees.
• May supervise program staff, interns, and/or volunteers.
• Performs related responsibilities as required.
ADDITIONAL JOB RESPONSIBILITIES:
Program Coordination & Operations
• Coordinate daily program operations and scheduling under the direction of program leadership
• Serve as the program liaison between program directors and the Office of Medical Education and Student Affairs (OMESA)
• Ensure compliance with all SOM and OMESA policies and procedures
• Maintain accurate, complete, and current program records and documentation
• Develop, update, and maintain course syllabi and program materials
• Update course catalog descriptions, including contact information, activities, and course requirements
Cirriculum, Student Progress & Compliance
• Track student attendance, punctuality, professionalism concerns, and academic progress in collaboration with program leadership
• Monitor student completion of course requirements, activities, assessments, and evaluations
• Coordinate and manage Longitudinal Research activities for M1–M3 students, including tracking required research documentation, milestones, and approvals
• Coordinate and monitor student compliance documentation processes within Canvas and other approved systems
• Manage the monthly distribution, collection, and tracking of initial and final student paper evaluations in collaboration with faculty
• Enter final grades into OASIS within required timelines to ensure compliance with graduation and reporting standards
• Track Discovery Match participation and outcomes using Salesforce
Events, Sessions & Logistics
• Plan, coordinate, and execute program sessions and events, including Zoom and in‑person activities
• Arrange logistics such as room reservations in 25Live and OpenBlue, scheduling sessions in OASIS, and confirming speakers or panelists
• Oversee session recordings and manage content upload to student websites and Canvas pages
• Manage communications by sending program announcements and calendar invitations to students, faculty, and panelists
Travel, Research Support & Financial Documentation
• Coordinate domestic conference travel and international research travel for students and faculty, including scheduling and documentation requirements
• Track travel approvals, required forms, and supporting documentation in accordance with institutional policies
• Manage the submission and tracking of travel reimbursements, ensuring completeness, accuracy, and timely processing
• Serve as a liaison between travelers, OMESA, and finance offices to resolve reimbursement or documentation issues
Technology & Systems Coordination
• Configure, distribute, and manage evaluations and assessments in OASIS
• Utilize Microsoft Office, Adobe, OASIS, Canvas, Salesforce, and other systems to support curriculum initiatives, reporting, and documentation tracking
• Coordinate with IT and technical support to ensure systems readiness for training, user testing, and program delivery
Committees & Institutional Engagement
• Provide administrative, logistical, and documentation support for the Discovery and Scholarship Subcommittee of the Executive Curriculum Committee
• Serve as a non‑voting member of the Discovery and Scholarship Subcommittee
• Prepare and maintain committee materials, records, and supporting documentation
• Serve on or support University committees as assigned
As a member of the OMESA medical education team, assist in the coordination and execution of major institutional events, including:
• White Coat Ceremony
• Orientation
• Medical Education Day
• Research Day
• Match Day
• Graduation
• Other events as required
MINIMUM QUALIFICATIONS:
• A bachelor's degree in a field related to specified program areas and five years related program management experience, or an equivalent combination of experience, education, and training.
PREFERRED QUALIFICATIONS:
• Master’s degree in a related field
• Experience in medical education or academic health environments
• Experience with accreditation, compliance, research administration, or quality improvement processes
• Strong organizational, multi‑tasking, and time‑management skills
• Proven attention to detail and ability to meet deadlines
• Excellent interpersonal, written, and verbal communication skills
• Demonstrated ability to collaborate effectively with faculty, staff, and students
• Strong analytical skills, including collecting, synthesizing, and communicating quantitative and qualitative data
• Proficiency in Microsoft Office and educational technology platform
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.
Additional Details
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-XXXXXX (V) | 404-XXXXXX (TDD).
Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-XXXXXX (Voice) | 404-XXXXXX (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.
💡 Quick Summary
Seeking a career-building opportunity? The Senior Educational Specialist, Discovery Course - School of Medicine position is now open for candidates interested in the Education Jobs sector. This role in Atlanta offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Education Jobs is a plus.
