Job Description
THE JOB / Senior Event Executive, Hospitality
EXPERIENCES / Responsible for planning and executing event and experiential marketing programs.
• Our headquarters is in Stamford, CT, but the location of this position can be flexible with a priority given to candidates open to hybrid work (2-3 days week in office) in one of our office locations - - Stamford, CT, New York, NY, Charlotte, NC, Los Angeles, CA or Atlanta, GA. We will also consider a remote-based working arrangement for qualified candidates with East Coast working hours as a prerequisite.”
We are looking for a dedicated and hard-working person to join our skilled and dynamic Hospitality Team! You will help support multiple projects be involved in exciting programs with various clients. This position will have a broad view of Octagon’s offices and clients while assisting with a variety of elite events. If the idea of collecting frequent flyer miles excites you, then this job is for you. In this outstanding role, your principal responsibilities will include pre-event communication and planning, online registration management, on-site staffing, post-event communication and reporting. This individual will be working with a service-oriented team who is committed to providing a seamless, white-glove hospitality experience to our clients. With the team located across the country, you will have broad exposure to the hospitality industry with a tremendous potential to learn and gain hands-on experience.
Please also know that the well-being of our employees, partners, fans and consumers are top of mind to our agency, and we are taking measures to ensure proper health and safety initiatives and protocols are in place for our events and activations.
The work you’ll do
• Assist with event planning, on-site activation, and post-event wrap-up for various hospitality programs
• Handle online guest registration systems and databases
• Develop templates and acquire invitee information from various clients
• Budget creation, management, reconciliation, and recap
• Creation of personalized itineraries for various events (i.e., golf, football, private events, entertainment)
• Support all logistics to include, but not limited to, decor, lodging, transportation, food and beverage, production services, and celebrity appearances
• Create and provide status reports for client usage (e.g., invitation status, golf pairings, dinners, activities, etc.)
• Prepare and distribute event status meeting notes, execution guides, staff implementation guides
• Handle event results reporting and wrap-up report development
• General account management and assistance with client requests
• Lead on-site temporary staff at event activations
• Weekend/holiday work as needed
The bigger team you’ll join
Recognized as one of the “Best Places to Work in Sports”, Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group.
We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent.
We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.
The world needs play more than ever. Are you a Playmaker?
Who we’re looking for
• People may have accused you of being fervent; you’re so organized that a messy folder or inbox irritates you
• A standout colleague who wants to know what others are working on and wants to help
• Consider yourself a self-starter with the ability to balance multiple projects on tight deadlines simultaneously
• Form effective links with clients; Flexible and adaptable in working with various personalities
• A sense of humor and the ability to tell a good story; we like to laugh
• Excellent interpersonal skills, both written and oral
• Thrives under pressure and is outstanding at problem solving; offering creative solutions (though you will always have help, your mantra is: I will figure it out!)
• A go-getter, you demonstrate initiative and embrace new challenges (there will be plenty of last-minute client requests)
• Passion for sports, entertainment, gaming, music and/or celebrity & lifestyle culture will make you a good Octagon fit
• 3ish years’ experience in related events field; past hospitality and/or event management experience preferred
• Super knowledgeable in Microsoft Office suite; particularly Teams, Excel, PowerPoint, Word
• Though not a requirement, a second language is a plus.
• A jetsetter: bags are packed and excited at the idea of travel (approx. 35%)
• Can work weekends/holidays as needed
• Flexibility and willingness to travel domestically and internationally, and work weekends or holidays as needed. Anticipated travel level: Moderate (20-45%)
L2: This position pays $50,000, is overtime-eligible and comes with a comprehensive benefits package.
Octagon’s comprehensive benefit package includes:
• Unlimited PTO policy – we understand you need time for play!
• Competitive medical/dental/vision insurance plans with FSA/HSA and Dependent Care FSA options. Pet Insurance for those who need it too!
• Generous Family and Parental Leave Policy (12 weeks) with eligibility extended to all parents regardless of gender or primary/secondary caregiver status
• Access to our parent company (IPG) Savings plan (401K program) with company match as well as an Employee Stock Purchase Plan (ESPP)
• Pretax Transportation/Commuter Benefits and Parent Travel Program
• Dedicated Mental Health resources including Headspace membership, Employee Assistance Program (CCA) and more
• Discount portal for everyday goods and services
• Employee Resource Groups and inclusive diversity programming and initiatives
• Personal Development programs
Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, ****** orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
EXPERIENCES / Responsible for planning and executing event and experiential marketing programs.
• Our headquarters is in Stamford, CT, but the location of this position can be flexible with a priority given to candidates open to hybrid work (2-3 days week in office) in one of our office locations - - Stamford, CT, New York, NY, Charlotte, NC, Los Angeles, CA or Atlanta, GA. We will also consider a remote-based working arrangement for qualified candidates with East Coast working hours as a prerequisite.”
We are looking for a dedicated and hard-working person to join our skilled and dynamic Hospitality Team! You will help support multiple projects be involved in exciting programs with various clients. This position will have a broad view of Octagon’s offices and clients while assisting with a variety of elite events. If the idea of collecting frequent flyer miles excites you, then this job is for you. In this outstanding role, your principal responsibilities will include pre-event communication and planning, online registration management, on-site staffing, post-event communication and reporting. This individual will be working with a service-oriented team who is committed to providing a seamless, white-glove hospitality experience to our clients. With the team located across the country, you will have broad exposure to the hospitality industry with a tremendous potential to learn and gain hands-on experience.
Please also know that the well-being of our employees, partners, fans and consumers are top of mind to our agency, and we are taking measures to ensure proper health and safety initiatives and protocols are in place for our events and activations.
The work you’ll do
• Assist with event planning, on-site activation, and post-event wrap-up for various hospitality programs
• Handle online guest registration systems and databases
• Develop templates and acquire invitee information from various clients
• Budget creation, management, reconciliation, and recap
• Creation of personalized itineraries for various events (i.e., golf, football, private events, entertainment)
• Support all logistics to include, but not limited to, decor, lodging, transportation, food and beverage, production services, and celebrity appearances
• Create and provide status reports for client usage (e.g., invitation status, golf pairings, dinners, activities, etc.)
• Prepare and distribute event status meeting notes, execution guides, staff implementation guides
• Handle event results reporting and wrap-up report development
• General account management and assistance with client requests
• Lead on-site temporary staff at event activations
• Weekend/holiday work as needed
The bigger team you’ll join
Recognized as one of the “Best Places to Work in Sports”, Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group.
We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent.
We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.
The world needs play more than ever. Are you a Playmaker?
Who we’re looking for
• People may have accused you of being fervent; you’re so organized that a messy folder or inbox irritates you
• A standout colleague who wants to know what others are working on and wants to help
• Consider yourself a self-starter with the ability to balance multiple projects on tight deadlines simultaneously
• Form effective links with clients; Flexible and adaptable in working with various personalities
• A sense of humor and the ability to tell a good story; we like to laugh
• Excellent interpersonal skills, both written and oral
• Thrives under pressure and is outstanding at problem solving; offering creative solutions (though you will always have help, your mantra is: I will figure it out!)
• A go-getter, you demonstrate initiative and embrace new challenges (there will be plenty of last-minute client requests)
• Passion for sports, entertainment, gaming, music and/or celebrity & lifestyle culture will make you a good Octagon fit
• 3ish years’ experience in related events field; past hospitality and/or event management experience preferred
• Super knowledgeable in Microsoft Office suite; particularly Teams, Excel, PowerPoint, Word
• Though not a requirement, a second language is a plus.
• A jetsetter: bags are packed and excited at the idea of travel (approx. 35%)
• Can work weekends/holidays as needed
• Flexibility and willingness to travel domestically and internationally, and work weekends or holidays as needed. Anticipated travel level: Moderate (20-45%)
L2: This position pays $50,000, is overtime-eligible and comes with a comprehensive benefits package.
Octagon’s comprehensive benefit package includes:
• Unlimited PTO policy – we understand you need time for play!
• Competitive medical/dental/vision insurance plans with FSA/HSA and Dependent Care FSA options. Pet Insurance for those who need it too!
• Generous Family and Parental Leave Policy (12 weeks) with eligibility extended to all parents regardless of gender or primary/secondary caregiver status
• Access to our parent company (IPG) Savings plan (401K program) with company match as well as an Employee Stock Purchase Plan (ESPP)
• Pretax Transportation/Commuter Benefits and Parent Travel Program
• Dedicated Mental Health resources including Headspace membership, Employee Assistance Program (CCA) and more
• Discount portal for everyday goods and services
• Employee Resource Groups and inclusive diversity programming and initiatives
• Personal Development programs
Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, ****** orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
💡 Quick Summary
Seeking a career-building opportunity? The Senior Event Executive, Hospitality position is now open for candidates interested in the Event Management Jobs sector. This role in Charlotte offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.
