Job Description
Full job description
Introduction:
About us.
A unique life requires a unique bank.
Defence Bank is a member-owned bank that has been proudly serving the Defence Community for 50 years. With 26 branches across Australia and our award-winning app, Defence Bank is where our members need us – anywhere, anytime.
The bank provides financial products and services to the Australian Defence Force and its unique community, reinvesting profits for the benefit of our members. We are a leader in our sector and our people led, technology enabled environment, celebrates the individual talents, personalities, interests and needs of our people.
Winner of the Best Reward & Recognition program 2026 and a finalist for Employer of Choice 2026, it is not only our employees who think our bank is truly one of the best places to work.
Description:
The opportunity.
Are you a proactive, detail-oriented professional with a proven track record in executive support? We are searching for a Senior Executive Assistant to join our team and play a vital role in supporting the CEO, contributing to the smooth operation of our executive office.
As the Senior Executive Assistant, you will be the right hand to our CEO, managing a dynamic and confidential workload that requires a high level of autonomy, discretion, and professionalism. You’ll serve as a key liaison between the CEO and stakeholders including the Board of Directors, support executive meeting coordination, and help drive key projects and internal events.
Your key responsibilities will include (but are not limited to):
Serve as the primary point of contact between the CEO and internal/external stakeholders including the Board of Directors
Manage the CEO’s calendar, travel, and communications with precision and discretion
Prepare agendas and coordinate executive meetings including minute-taking and action tracking
Liaise with internal and external stakeholders to support governance and operating cadence, ensuring the timely delivery of reports and papers
Draft and review documents, reports, and presentations for the CEO as well as assisting in the planning and execution of special projects and initiatives
Provide administrative support to the members of the Executive Team where required
Oversee the smooth operation of the support office, including supplies and equipment management, as well as manage office events and social activities.
Skills and Experiences:
About You
You're experienced supporting senior executives in broad, fast-paced roles. Intelligent, organised, and proactive, you combine sound judgement with a personable and calm approach. You enjoy variety, think two steps ahead, and bring a sense of ease to those you support.
You will have:
Min 10 years C-suite EA experience ideally within professional or financial services
A warm, professional, and adaptable communication style across all levels
Flexibility and responsiveness including the ability to balance urgency with professionalism, all while building strong internal and external relationships
Loves a fast-moving environment and proven experience managing scheduling complexities with a solution-focused mindset
The ability to anticipate needs, calm chaos, and move mountains to make the impossible happen
Has no ego, just drive, discretion, and genuine pride in being the right-hand to our CEO
Strong MS Office capabilities
We count on you. And you can count on us.
We have a great range of employee benefits including:
Savings and discounts across our range of products and services
Innovative Work-Life fit program including additional paid leave
A generous annual corporate wardrobe allowance
Birthday leave
Access to our internal "reward and recognition" platform - vouchers, discounts, e-cards and much more!
Interested? We'd like to hear from you. Click to apply.
Defence Bank is committed to providing equal opportunities for employment and seek to have a team that reflects our diverse community. We encourage anyone interested in our role and a career at Defence Bank to apply.
All successful candidates will be required to complete employment checks prior to an offer of employment.
Whilst we value and appreciate the time and effort you made to apply for this position, only short-listed applicants with Australian Working Rights will be contacted to discuss their application.
Applications will be reviewed as they are received, and the position may close at any time once a suitable candidate is identified. We encourage interested applicants to submit their applications promptly.
Introduction:
About us.
A unique life requires a unique bank.
Defence Bank is a member-owned bank that has been proudly serving the Defence Community for 50 years. With 26 branches across Australia and our award-winning app, Defence Bank is where our members need us – anywhere, anytime.
The bank provides financial products and services to the Australian Defence Force and its unique community, reinvesting profits for the benefit of our members. We are a leader in our sector and our people led, technology enabled environment, celebrates the individual talents, personalities, interests and needs of our people.
Winner of the Best Reward & Recognition program 2026 and a finalist for Employer of Choice 2026, it is not only our employees who think our bank is truly one of the best places to work.
Description:
The opportunity.
Are you a proactive, detail-oriented professional with a proven track record in executive support? We are searching for a Senior Executive Assistant to join our team and play a vital role in supporting the CEO, contributing to the smooth operation of our executive office.
As the Senior Executive Assistant, you will be the right hand to our CEO, managing a dynamic and confidential workload that requires a high level of autonomy, discretion, and professionalism. You’ll serve as a key liaison between the CEO and stakeholders including the Board of Directors, support executive meeting coordination, and help drive key projects and internal events.
Your key responsibilities will include (but are not limited to):
Serve as the primary point of contact between the CEO and internal/external stakeholders including the Board of Directors
Manage the CEO’s calendar, travel, and communications with precision and discretion
Prepare agendas and coordinate executive meetings including minute-taking and action tracking
Liaise with internal and external stakeholders to support governance and operating cadence, ensuring the timely delivery of reports and papers
Draft and review documents, reports, and presentations for the CEO as well as assisting in the planning and execution of special projects and initiatives
Provide administrative support to the members of the Executive Team where required
Oversee the smooth operation of the support office, including supplies and equipment management, as well as manage office events and social activities.
Skills and Experiences:
About You
You're experienced supporting senior executives in broad, fast-paced roles. Intelligent, organised, and proactive, you combine sound judgement with a personable and calm approach. You enjoy variety, think two steps ahead, and bring a sense of ease to those you support.
You will have:
Min 10 years C-suite EA experience ideally within professional or financial services
A warm, professional, and adaptable communication style across all levels
Flexibility and responsiveness including the ability to balance urgency with professionalism, all while building strong internal and external relationships
Loves a fast-moving environment and proven experience managing scheduling complexities with a solution-focused mindset
The ability to anticipate needs, calm chaos, and move mountains to make the impossible happen
Has no ego, just drive, discretion, and genuine pride in being the right-hand to our CEO
Strong MS Office capabilities
We count on you. And you can count on us.
We have a great range of employee benefits including:
Savings and discounts across our range of products and services
Innovative Work-Life fit program including additional paid leave
A generous annual corporate wardrobe allowance
Birthday leave
Access to our internal "reward and recognition" platform - vouchers, discounts, e-cards and much more!
Interested? We'd like to hear from you. Click to apply.
Defence Bank is committed to providing equal opportunities for employment and seek to have a team that reflects our diverse community. We encourage anyone interested in our role and a career at Defence Bank to apply.
All successful candidates will be required to complete employment checks prior to an offer of employment.
Whilst we value and appreciate the time and effort you made to apply for this position, only short-listed applicants with Australian Working Rights will be contacted to discuss their application.
Applications will be reviewed as they are received, and the position may close at any time once a suitable candidate is identified. We encourage interested applicants to submit their applications promptly.
💡 Quick Summary
Seeking a career-building opportunity? The Senior Executive Assistant position is now open for candidates interested in the Bank Jobs sector. This role in Melbourne offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Bank Jobs is a plus.
