Job Description
Our Story & Purpose:
We’re Vancity, a member-owned credit union built on the principles of inclusion and social justice. Since 1946, our relentless commitment to these values has helped us challenge the status quo and break down barriers. We’ve made bold commitments to become net-zero by 2040 across all mortgages and loans, and we’re actively pursuing strategies in Indigenous banking and financial resilience for our members.
As the largest private sector Living Wage Employer in Canada, we’re proud to be consistently recognized as one of the country’s Top Employers. If you’re ready to join our team of 2,300 employees , access competitive rewards and benefits, and be part of a greater movement - apply today!
Your Role in Supporting Our Members:
As the Senior Executive Assistant, you will be a strategic and highly organized partner who plays a critical role in enabling executive and team success. Known for anticipating needs, managing complex calendars and deliverables, playing a critical role in event production, this role ensures seamless day-to-day operations while contributing to long-term planning. You’ll collaborate with fellow Executive Assistants on enterprise-wide initiatives like Senior Leadership Summits and Strategy Offsites and guide divisional Executive Assistants to deliver consistent, high-impact support. Your ability to think critically, communicate strategically, and drive operational efficiency will be key to creating capacity and value across the team.
In this role, you will leverage your exceptional planning and organizational skills to manage multiple, competing priorities with confidence and clarity. As a critical thinker with sound judgment, you’ll identify resourceful ways to streamline operations, enhance decision-making, and strategically coordinate work across teams. Your strong communication skills and proactive mindset will enable you to drive effectiveness and alignment. With a passion for learning and a commitment to excellence, you’ll quickly become a subject matter expert - providing valuable insights and creating capacity for your team.
This is a Permanent, Full-time role based at our Vancity Head Office. This role will require you to predominately work in-office five days a week, with some flexibility to work from home from time to time.
How You’ll Make an Impact:
Proactively managing executive’s calendar, travel, and daily priorities with foresight and efficiency
Overseeing communication flow by triaging emails, calls, reports, and presentations to ensure timely responses
Leading budget planning and expense tracking, providing monthly variance reports and financial insights
Representing the executive in professional communications, both written and verbal
Preparing materials for Board,executive, and teammeetings, including presentations and briefing documents
Conducting research and draft reports or recommendations to support strategic decision-making
Planning and executing internal and external events with attention to detail and strategic alignment
Maintaining organized digital filing systems and mentoring administrative staff to ensure consistent service delivery
What You’ll Bring to the Team:
6 + years of experience in senior administrative or executive support roles, with a proven ability to handle sensitive and confidential information
Exceptional organizational skills and a proactive mindset, with the ability to manage multiple priorities and projects independently
Strong communication and interpersonal abilities, including experience engaging with senior leaders and stakeholders
Tech-savviness and adaptability, with comfort using tools like MS Office, Teams, SharePoint, CoPilot and a willingness to learn new systems
Sound judgment and composure under pressure, with the ability to make informed decisions and adapt quickly in dynamic environments
A collaborative, inclusive, and solutions-oriented approach, with a strong lens for diversity, equity, and inclusion in your work
We’re Vancity, a member-owned credit union built on the principles of inclusion and social justice. Since 1946, our relentless commitment to these values has helped us challenge the status quo and break down barriers. We’ve made bold commitments to become net-zero by 2040 across all mortgages and loans, and we’re actively pursuing strategies in Indigenous banking and financial resilience for our members.
As the largest private sector Living Wage Employer in Canada, we’re proud to be consistently recognized as one of the country’s Top Employers. If you’re ready to join our team of 2,300 employees , access competitive rewards and benefits, and be part of a greater movement - apply today!
Your Role in Supporting Our Members:
As the Senior Executive Assistant, you will be a strategic and highly organized partner who plays a critical role in enabling executive and team success. Known for anticipating needs, managing complex calendars and deliverables, playing a critical role in event production, this role ensures seamless day-to-day operations while contributing to long-term planning. You’ll collaborate with fellow Executive Assistants on enterprise-wide initiatives like Senior Leadership Summits and Strategy Offsites and guide divisional Executive Assistants to deliver consistent, high-impact support. Your ability to think critically, communicate strategically, and drive operational efficiency will be key to creating capacity and value across the team.
In this role, you will leverage your exceptional planning and organizational skills to manage multiple, competing priorities with confidence and clarity. As a critical thinker with sound judgment, you’ll identify resourceful ways to streamline operations, enhance decision-making, and strategically coordinate work across teams. Your strong communication skills and proactive mindset will enable you to drive effectiveness and alignment. With a passion for learning and a commitment to excellence, you’ll quickly become a subject matter expert - providing valuable insights and creating capacity for your team.
This is a Permanent, Full-time role based at our Vancity Head Office. This role will require you to predominately work in-office five days a week, with some flexibility to work from home from time to time.
How You’ll Make an Impact:
Proactively managing executive’s calendar, travel, and daily priorities with foresight and efficiency
Overseeing communication flow by triaging emails, calls, reports, and presentations to ensure timely responses
Leading budget planning and expense tracking, providing monthly variance reports and financial insights
Representing the executive in professional communications, both written and verbal
Preparing materials for Board,executive, and teammeetings, including presentations and briefing documents
Conducting research and draft reports or recommendations to support strategic decision-making
Planning and executing internal and external events with attention to detail and strategic alignment
Maintaining organized digital filing systems and mentoring administrative staff to ensure consistent service delivery
What You’ll Bring to the Team:
6 + years of experience in senior administrative or executive support roles, with a proven ability to handle sensitive and confidential information
Exceptional organizational skills and a proactive mindset, with the ability to manage multiple priorities and projects independently
Strong communication and interpersonal abilities, including experience engaging with senior leaders and stakeholders
Tech-savviness and adaptability, with comfort using tools like MS Office, Teams, SharePoint, CoPilot and a willingness to learn new systems
Sound judgment and composure under pressure, with the ability to make informed decisions and adapt quickly in dynamic environments
A collaborative, inclusive, and solutions-oriented approach, with a strong lens for diversity, equity, and inclusion in your work
💡 Quick Summary
Seeking a career-building opportunity? The Senior Executive Assistant position is now open for candidates interested in the Bank Jobs sector. This role in Vancouver offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Bank Jobs is a plus.
