Job Description
Overview
Work Type: Ongoing - Full-time
Salary: $113,022 - $136,747
Grade: VPS 5
Occupation: Policy
Location: Melbourne - CBD and Inner Metro suburbs
Reference: VG/101559A
The Department of Jobs, Skills, Industry and Regions is focused on growing Victoria’s prosperity, building the productive capacity of our economy and increasing participation – by creating more opportunities for people through skills and jobs; helping businesses and industries to thrive; and building vibrant communities and regions. For more information, see the DJSIR Strategic Plan 2023-2027.
Our work spans numerous portfolios, supporting departmental ministers and operating across metropolitan, regional and international offices.
The Department welcomes and encourages applications from diverse applicants, including First Peoples, refugees or asylum seekers, people from culturally and linguistically diverse (CALD) backgrounds, LGBTIQ+ people and people with disability. All roles at DJSIR can be worked flexibly and we offer reasonable adjustments for applicants with disabilities.
Senior Policy Officer, Ministerial Coordination and Advice
Salary: $113,002 - $136,747 (Plus superannuation)
Ongoing position
Usual hours of work: Full time (flexibility may be available)
Usual work location: 121 Exhibition Street, Melbourne VIC 3000 (flexibility may be available)
The Role
Reporting to the Manager, Ministerial Coordination and Advice, this position supports the department's governance and ministerial operations. It provides authoritative advice on administrative policy and supports the delivery of ministerial functions, ensuring alignment with departmental obligations, protocols and procedures.
This role assists with project coordination for departmental initiatives such as the Public Accounts and Estimates Committee (PAEC), oversees key documentation and communication, provides policy advice on matters related to government administration and ministerial services. The role also contributes to business continuity planning across Government and Parliamentary Services functions. It assists with the coordination of ministerial requests and supports the department's responsiveness during ministerial changes and high-peak periods.
Main accountabilities:
Provide authoritative advice to the department on administrative policy and guidelines related to Government and Parliamentary Services business functions.
Provide project coordination support to the PAEC Project Manager by managing timelines, communication, overseeing project documentation and administrative project tasks.
Coordinate the department's intergovernmental relations responsibilities and maintain effective communication with central agencies.
Support business continuity across Government and Parliamentary Services functions by maintaining processes, procedures and assisting with continuity planning during periods of disruption or high demand.
Demonstrated ability to implement, interpret and provide advice on policies, guidelines and protocols, coordinate requests and provide project coordination support during ministerial changes.
Provide support across the Strategy, Performance & Governance Branch as required.
The Team
The position of Senior Policy Officer, Ministerial Coordination and Advice forms part of Strategy, Performance and Governance Branch which sits within Corporate Services Group.
The Corporate Services group consists of specialist functions including strategic communications, finance, investment and procurement, performance and governance, legal and legislation, people and culture, information technology and workplace services and emergency management. These functions enable the department to operate efficiently and effectively and support the Secretary and Ministers to meet legislative obligations and responsibilities whilst actively supporting the department's portfolio groups and Ministers to create the conditions for growing Victoria's prosperity, building the productive capacity of our economy, and increasing participation.
The Strategy, Performance and Governance Branch objective is to continuously uplift the efficiency and effectiveness of the Corporate Services Group and the department. The branch does this by driving a program including strategic projects, departmental frameworks and key programs of operational activities aimed at enhancing the performance of Corporate Services Group and the department. The branch enables high-quality reporting, strategic and business planning to facilitate effective oversight and informed decision making across the department.
About You
To be successful in this role, you will have the following main skills and experience:
Technical experience: Demonstrated expertise in imple menting, interpreting and providing advice on policies, guidelines and protocols, with a proven ability to manage ministerial requests, maintain high documentation standards and provide effective support during ministerial transition periods.
Planning and organising: Sets clearly defined objectives and priorities and operate accordingly, reviewing and adjusting as required; identifies processes, tasks and resources required to achieve a goal; establishes systems and procedures to guide work and track progress; recognises actual and potential barriers and finds effective ways to deal with them.
Influence and negotiation: Gains agreement to proposals and ideas; builds behind- the- scenes support for ideas to ensure buy-in and ownership; uses chains of indirect influence to achieve outcomes, for example, ‘gets A to show B so B will tell C'; involves experts or other third parties to strengthen a case.
Service excellence: Identifies and responds to clients' underlying needs; uses understanding of the client or stakeholder's organisational context to tailor services and ensure a high-quality response; looks beyond the obvious to provide outstanding levels of service; constructively deals with service issues that arise in a timely manner; effectively manages risks to service delivery.
Written communication: Prepares complex briefs, letters, emails and reports using clear, concise and grammatically correct language; edits written communications to ensure they contain the information necessary to achieve their purpose and meet audience needs; ensures appropriate style and formats are used.
Further Information
For a confidential discussion, please contact Lap Nguyen, Manager, Ministerial Coordination and Advice at lap.nguyen@ecodev.vic.gov.au
The Department is committed to creating and maintaining a child safe organisation. We have zero tolerance of child abuse and are committed to taking the necessary steps to protect children from harm by adopting a preventative, proactive and participatory approach to child safety in accordance with the Child Safe Standards.
Successful candidates will be required to undergo a National Police Records Check prior to commencing employment with the Department. To be eligible for this position you must hold the mandatory qualification as outlined in the position description. For further information on the position, please refer to the attached position description.
For Finance Roles:
The Department of Jobs, Skills, Industry, and Regions is an accredited CPA Australia Recognised Employer Partner.
Please note: We are committed to inclusive recruitment. If you require an adjustment to participate in any stage of the recruitment process or have a particular requirement to be communicated with by either telephone or email only, please notify the DJSIR Talent Acquisition Team on 0472XXXXXX, or via email at recruitment@ecodev.vic.gov.au with the position number in the subject line.
How to Apply
Please click the ‘Apply Now' button.
Please provide a:
Cover letter demonstrating how you meet each of the Key Selection Criteria outlined in the Position Description.
Current resume
Applications close at 23:59pm Sunday, 26 April 2026.
Applications close Sunday 26 April 2026 at 11.59pm
Posted
10 April 2026
Work Type: Ongoing - Full-time
Salary: $113,022 - $136,747
Grade: VPS 5
Occupation: Policy
Location: Melbourne - CBD and Inner Metro suburbs
Reference: VG/101559A
The Department of Jobs, Skills, Industry and Regions is focused on growing Victoria’s prosperity, building the productive capacity of our economy and increasing participation – by creating more opportunities for people through skills and jobs; helping businesses and industries to thrive; and building vibrant communities and regions. For more information, see the DJSIR Strategic Plan 2023-2027.
Our work spans numerous portfolios, supporting departmental ministers and operating across metropolitan, regional and international offices.
The Department welcomes and encourages applications from diverse applicants, including First Peoples, refugees or asylum seekers, people from culturally and linguistically diverse (CALD) backgrounds, LGBTIQ+ people and people with disability. All roles at DJSIR can be worked flexibly and we offer reasonable adjustments for applicants with disabilities.
Senior Policy Officer, Ministerial Coordination and Advice
Salary: $113,002 - $136,747 (Plus superannuation)
Ongoing position
Usual hours of work: Full time (flexibility may be available)
Usual work location: 121 Exhibition Street, Melbourne VIC 3000 (flexibility may be available)
The Role
Reporting to the Manager, Ministerial Coordination and Advice, this position supports the department's governance and ministerial operations. It provides authoritative advice on administrative policy and supports the delivery of ministerial functions, ensuring alignment with departmental obligations, protocols and procedures.
This role assists with project coordination for departmental initiatives such as the Public Accounts and Estimates Committee (PAEC), oversees key documentation and communication, provides policy advice on matters related to government administration and ministerial services. The role also contributes to business continuity planning across Government and Parliamentary Services functions. It assists with the coordination of ministerial requests and supports the department's responsiveness during ministerial changes and high-peak periods.
Main accountabilities:
Provide authoritative advice to the department on administrative policy and guidelines related to Government and Parliamentary Services business functions.
Provide project coordination support to the PAEC Project Manager by managing timelines, communication, overseeing project documentation and administrative project tasks.
Coordinate the department's intergovernmental relations responsibilities and maintain effective communication with central agencies.
Support business continuity across Government and Parliamentary Services functions by maintaining processes, procedures and assisting with continuity planning during periods of disruption or high demand.
Demonstrated ability to implement, interpret and provide advice on policies, guidelines and protocols, coordinate requests and provide project coordination support during ministerial changes.
Provide support across the Strategy, Performance & Governance Branch as required.
The Team
The position of Senior Policy Officer, Ministerial Coordination and Advice forms part of Strategy, Performance and Governance Branch which sits within Corporate Services Group.
The Corporate Services group consists of specialist functions including strategic communications, finance, investment and procurement, performance and governance, legal and legislation, people and culture, information technology and workplace services and emergency management. These functions enable the department to operate efficiently and effectively and support the Secretary and Ministers to meet legislative obligations and responsibilities whilst actively supporting the department's portfolio groups and Ministers to create the conditions for growing Victoria's prosperity, building the productive capacity of our economy, and increasing participation.
The Strategy, Performance and Governance Branch objective is to continuously uplift the efficiency and effectiveness of the Corporate Services Group and the department. The branch does this by driving a program including strategic projects, departmental frameworks and key programs of operational activities aimed at enhancing the performance of Corporate Services Group and the department. The branch enables high-quality reporting, strategic and business planning to facilitate effective oversight and informed decision making across the department.
About You
To be successful in this role, you will have the following main skills and experience:
Technical experience: Demonstrated expertise in imple menting, interpreting and providing advice on policies, guidelines and protocols, with a proven ability to manage ministerial requests, maintain high documentation standards and provide effective support during ministerial transition periods.
Planning and organising: Sets clearly defined objectives and priorities and operate accordingly, reviewing and adjusting as required; identifies processes, tasks and resources required to achieve a goal; establishes systems and procedures to guide work and track progress; recognises actual and potential barriers and finds effective ways to deal with them.
Influence and negotiation: Gains agreement to proposals and ideas; builds behind- the- scenes support for ideas to ensure buy-in and ownership; uses chains of indirect influence to achieve outcomes, for example, ‘gets A to show B so B will tell C'; involves experts or other third parties to strengthen a case.
Service excellence: Identifies and responds to clients' underlying needs; uses understanding of the client or stakeholder's organisational context to tailor services and ensure a high-quality response; looks beyond the obvious to provide outstanding levels of service; constructively deals with service issues that arise in a timely manner; effectively manages risks to service delivery.
Written communication: Prepares complex briefs, letters, emails and reports using clear, concise and grammatically correct language; edits written communications to ensure they contain the information necessary to achieve their purpose and meet audience needs; ensures appropriate style and formats are used.
Further Information
For a confidential discussion, please contact Lap Nguyen, Manager, Ministerial Coordination and Advice at lap.nguyen@ecodev.vic.gov.au
The Department is committed to creating and maintaining a child safe organisation. We have zero tolerance of child abuse and are committed to taking the necessary steps to protect children from harm by adopting a preventative, proactive and participatory approach to child safety in accordance with the Child Safe Standards.
Successful candidates will be required to undergo a National Police Records Check prior to commencing employment with the Department. To be eligible for this position you must hold the mandatory qualification as outlined in the position description. For further information on the position, please refer to the attached position description.
For Finance Roles:
The Department of Jobs, Skills, Industry, and Regions is an accredited CPA Australia Recognised Employer Partner.
Please note: We are committed to inclusive recruitment. If you require an adjustment to participate in any stage of the recruitment process or have a particular requirement to be communicated with by either telephone or email only, please notify the DJSIR Talent Acquisition Team on 0472XXXXXX, or via email at recruitment@ecodev.vic.gov.au with the position number in the subject line.
How to Apply
Please click the ‘Apply Now' button.
Please provide a:
Cover letter demonstrating how you meet each of the Key Selection Criteria outlined in the Position Description.
Current resume
Applications close at 23:59pm Sunday, 26 April 2026.
Applications close Sunday 26 April 2026 at 11.59pm
Posted
10 April 2026
💡 Quick Summary
Seeking a career-building opportunity? The Senior Policy Officer, Ministerial Coordination and Advice position is now open for candidates interested in the Government Job Alert sector. This role in Melbourne offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Government Job Alert is a plus.