Senior Public Service Specialist

Job highlights

Identified by Google from the original job post

Qualifications

Five years of progressively responsible administrative or clerical experience; OR, Associate’s degree and four years of progressively responsible administrative or clerical experience; OR, Bachelor's degree and three years of progressively responsible administrative or clerical experience; OR, Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position

General office management

Finance/payroll/accounts payable

The ideal candidate will have strong skills in administration, managerial, communication (verbal and written), and financial/payroll processing

The candidate will have initiative, meet deadlines, be collaborative, and detail oriented with financial information and preparing documents

Must be proficient with computers, office equipment, and Microsoft (Excel and Word)

The ability to exercise judgement on moderately difficult administrative decisions, the ability to provide support to administrators and managers for work and projects of moderate difficulty

A cover letter and resume are required as part of the application process

Please note: A background check and fingerprint clearance are required

Specialized terminology, procedures, and forms

Records management

Business English, spelling and arithmetic, punctuation and grammar

Modern office practices, procedures, and equipment

Rules and procedures of assigned department, including state and federal law

Principles and practices of administration

Use of computer applications, including Microsoft Word, Excel, and/or database

Use of modern office equipment

Make sound decisions independently and in accordance with regulations, policies and procedures

Perform complex administrative functions with speed and accuracy

Establish and maintain effective working relationships with employees, other agencies and the public

Follow written and verbal instructions

Communicate effectively verbally and in writing

Responsibilities

Under supervision performs administrative work of moderate difficulty; performs related work as assigned.(Illustrative only)

Coordinates and schedules specialized departmental functions, meetings, and travel

Oversees an administrative unit's record management systems and databases

Serves as lead staff

May supervise employees as assigned

Provides training to assigned staff

Assists with special projects as assigned

Prepares and maintains statistical and administrative reports

Gathers and prepares information for budgetary purposes

Creates, processes, and distributes confidential and sensitive documents and correspondence

Coordinates the preparation , distribution and preservation of departmental records

Communicates and acts as liaison with other departments, agencies and the public

Attends meetings to represent the department

Composes and types correspondence, contracts, reports and other documents

Researches pricing and vendors and prepares requisitions for needed goods and services

May perform research regarding grants and external sources of funding

May take and transcribe meeting minutes

May receive and account for money

Project management and event planning

Supervision and mentoring staff (Interns)

Managing work assignments

Meet deadlines and maintain workflow

Accurately maintain records and prepare reports

Work safely and support the culture of workplace safety

Job description

At Coconino County, public service matters. Our dedication to public service promotes a culture that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations. As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments. Coconino County's respect for diversity is shared throughout the organization. Be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level.

Under supervision performs administrative work of moderate difficulty; performs related work as assigned.(Illustrative only)

• Coordinates and schedules specialized departmental functions, meetings, and travel

• Oversees an administrative unit's record management systems and databases

• Serves as lead staff

• May supervise employees as assigned

• Provides training to assigned staff

• Assists with special projects as assigned

• Prepares and maintains statistical and administrative reports

• Gathers and prepares information for budgetary purposes

• Creates, processes, and distributes confidential and sensitive documents and correspondence

• Coordinates the preparation , distribution and preservation of departmental records

• Communicates and acts as liaison with other departments, agencies and the public

• Attends meetings to represent the department

• Composes and types correspondence, contracts, reports and other documents

• Researches pricing and vendors and prepares requisitions for needed goods and services

• May perform research regarding grants and external sources of funding

• May take and transcribe meeting minutes

• May receive and account for money

Five years of progressively responsible administrative or clerical experience; OR, Associate’s degree and four years of progressively responsible administrative or clerical experience; OR, Bachelor's degree and three years of progressively responsible administrative or clerical experience; OR, Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Preferred Qualifications:

Ideal candidate will have the following experience:

• General office management

• Finance/payroll/accounts payable

• Project management and event planning

• Supervision and mentoring staff (Interns)

• Managing work assignments

The ideal candidate will have strong skills in administration, managerial, communication (verbal and written), and financial/payroll processing. The candidate will have initiative, meet deadlines, be collaborative, and detail oriented with financial information and preparing documents. Must be proficient with computers, office equipment, and Microsoft (Excel and Word). The ability to exercise judgement on moderately difficult administrative decisions, the ability to provide support to administrators and managers for work and projects of moderate difficulty.

Additional Requirements:

A cover letter and resume are required as part of the application process.

Please note: A background check and fingerprint clearance are required.

This position is non-exempt from overtime.

• Considerable knowledge of:

• Specialized terminology, procedures, and forms

• Records management

• Business English, spelling and arithmetic, punctuation and grammar

• Modern office practices, procedures, and equipment

• Rules and procedures of assigned department, including state and federal law

• Working knowledge of:

• Principles and practices of administration

• Skill in:

• Use of computer applications, including Microsoft Word, Excel, and/or database

• Use of modern office equipment

• Ability to:

• Make sound decisions independently and in accordance with regulations, policies and procedures

• Perform complex administrative functions with speed and accuracy

• Meet deadlines and maintain workflow

• Accurately maintain records and prepare reports

• Work safely and support the culture of workplace safety

• Establish and maintain effective working relationships with employees, other agencies and the public

• Follow written and verbal instructions

• Communicate effectively verbally and in writing

Coconino County is an Equal Opportunity Employer.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.