Job Description
As an Event Production Manager, your role involves overseeing the planning, execution, and closure of various events. Here are the key responsibilities associated with this position:
- Collaborate with the design and sales teams to understand event concepts, layouts, and production needs
- Conduct site visits
- Prepare BOQs (Bill of Quantities), vendor quotes, and timelines for fabrication and logistics
- Source and coordinate with vendors for decor, fabrication, florals, lighting, AV, and rentals
- Create production timelines, checklists, and deployment plans
- Finalize and manage third-party vendors for each event element
- Negotiate pricing, delivery terms, and contract agreements
- Coordinate production schedules and ensure timely execution
- Supervise vendor quality, on-site behavior, and adherence to brief
- Supervise setup and teardown of all production elements at the venue
- Lead the on-ground production team and ensure real-time coordination
- Troubleshoot any last-minute issues or vendor delays
- Ensure the final output matches the approved designs and client expectations
- Track production costs against budgeted estimates
- Minimize wastage of material, manpower, and resources
- Maintain inventory of reusable props and materials
- Ensure cost-effective execution without compromising on quality
- Ensure smooth dismantling and vendor wrap-up
- Create a post-event report including learnings, challenges, and photos of setup
- Update internal records for vendor performance and production benchmarks
Additionally, you will need to coordinate with the Creative Director, BD team, and Client Servicing throughout the project lifecycle. You will lead the internal production team, assign clear responsibilities for each event, conduct team briefings, assign roles, and supervise execution. You will also be the primary point of contact for production queries on-site.
This position offers you the opportunity to work closely with various teams, manage vendors effectively, ensure high-quality event execution, and contribute to the success of each event.,
- Collaborate with the design and sales teams to understand event concepts, layouts, and production needs
- Conduct site visits
- Prepare BOQs (Bill of Quantities), vendor quotes, and timelines for fabrication and logistics
- Source and coordinate with vendors for decor, fabrication, florals, lighting, AV, and rentals
- Create production timelines, checklists, and deployment plans
- Finalize and manage third-party vendors for each event element
- Negotiate pricing, delivery terms, and contract agreements
- Coordinate production schedules and ensure timely execution
- Supervise vendor quality, on-site behavior, and adherence to brief
- Supervise setup and teardown of all production elements at the venue
- Lead the on-ground production team and ensure real-time coordination
- Troubleshoot any last-minute issues or vendor delays
- Ensure the final output matches the approved designs and client expectations
- Track production costs against budgeted estimates
- Minimize wastage of material, manpower, and resources
- Maintain inventory of reusable props and materials
- Ensure cost-effective execution without compromising on quality
- Ensure smooth dismantling and vendor wrap-up
- Create a post-event report including learnings, challenges, and photos of setup
- Update internal records for vendor performance and production benchmarks
Additionally, you will need to coordinate with the Creative Director, BD team, and Client Servicing throughout the project lifecycle. You will lead the internal production team, assign clear responsibilities for each event, conduct team briefings, assign roles, and supervise execution. You will also be the primary point of contact for production queries on-site.
This position offers you the opportunity to work closely with various teams, manage vendors effectively, ensure high-quality event execution, and contribute to the success of each event.,
💡 Quick Summary
Seeking a career-building opportunity? The Senior Wedding planner and wedding designer position is now open for candidates interested in the Event Management Jobs sector. This role in Jaipur offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.