Job Description
WellFort is hiring 2 Full-Time Permanent Primary Care Site Team Leads!:
One for each site located at:
Bramalea 40 Finchgate Blvd, Brampton ON L6T 3JL
Four Corners Westwood Square, 7205 Goreway Dr Unit 75, Mississauga, ON L4T 0B4
Please indicate your location preference in your application
The Site Team Lead is responsible for the day-to-day operational performance of the assigned clinical site, ensuring smooth and efficient clinic flow and use of resources in alignment with the goals of programs and WellFort’s values policies and procedures.
The Site Team Lead reports directly to the Manager, Primary Care, ensuring alignment with organizational priorities and clinical operating standards. It also maintains a dotted-line reporting relationship with additional Program Managers whose teams operate within the assigned site, supporting cross-program coordination, integrated care and consistent operational practices. The Site Team Lead collaborates closely with these Program Managers to ensure seamless workflow alignment across all site users.
As the on-site expert in WellFort’s standard operating procedures, the Site Team Lead ensures consistent adherence and actively promotes and upholds WellFort’s core values in all aspects of site operations, team interactions, and client interactions.
SPECIFIC RESPONSIBILITIES
Maintain a consistent on‑site presence five days per week to provide real‑time leadership, supervision, mentorship, and operational support to team members, ensuring alignment with the programs strategic priorities.
Liaise with and support facilities to ensure smooth and efficient site operations.
Lead day‑to‑day clinic operations including scheduling, client flow, service volumes, and intervention timing, while escalating complex or systemic issues to the Manager, Primary Care, as required.
Exercise delegated authority to make day‑to‑day operational decisions regarding scheduling, workflow adjustments, and resource allocation within approved limits.
Consult with the Manager, Primary Care, on matters requiring higher‑level oversight such as HR concerns, budget approvals, risk issues, and strategic decisions.
Support the Manager in planning and coordinating clinical services both within WellFort locations and in co‑located community settings.
Consults with, and escalates issues to other program managers, as appropriate.
Serves as primary on-site point of contact for staff, partners, and external stakeholders.
Work with facilities to identify site-specific issues.
. Assist in developing and refining protocols, tools, and procedures that support standardized, high‑quality care, in collaboration with the Manager and clinical leadership.
Document and develop process flows, referral pathways, and other documentation that assists team members.
Promote a positive, client‑centered culture and facilitate effective communication across on‑site teams.
Address minor conflicts and support constructive resolution, escalating complex issues to the Manager as appropriate.
Order supplies within predefined limits and approved budgets and tracks usage.
Make operational decisions with clear escalation protocols.
Disseminate information to frontline staff and coordinates responses.
Collect and submit data to support performance indicators. Identify staff training needs and supports learning on the job.
Monitor site performance metrics and quality indicators to provide recommendations to the Manager to enhance efficiency and service quality.
Lead regular team meetings and huddles to review key performance indicators, operational updates, and expectations set by leadership.
Facilitate effective communication across all teams on-site, ensuring alignment and timely information flow.
Liaise with community partners and external service providers to support integrated care, in alignment with the Manager’s strategic partnership goals.
Document problems identified using a specified framework.
Provides input to annual performance development plans of team members.
Demonstrate effective time management, planning and organization of day’s work activities and of team members.
Participate in staff planning and leads orientation of new staff and students.
Responsible for first line risk mitigation strategies in collaboration with the Manager’s ultimate accountability.
Identify operational challenges, proposes solutions, and escalates issues proactively to leadership when necessary.
Uphold a positive, client-centred culture, addressing concerns and fostering strong team engagement.
Participate in site-level audits, continuous quality improvement efforts.
Sit on the Joint Occupational Health and Safety Committee.
Support the building of an integrated team across WellFort CHS.
Assist staff with supporting data-driven practices to ensure accurate data collection/documentation of activities and documentation of services.
Health Promotion and Education
Identify trends or issues related to the health status of priority groups and uses the information in planning and advocacy work.
Promote and increase awareness of health promotion activities with clients including immunizations, flu shots, smoking cessation, risk assessment, lifestyle modifications.
Advocacy, Community Development and Partnerships
Advocate for and with clients to reduce barriers to accessing health care and other services in the health centre and the broader community.
Conduct administrative tasks associated with referred services for non-insured clients including but not limited to, specialist offices, hospitals, diagnostic imaging, labs etc., and assist Manager of Primary Care with invoicing process.
Work with clients, especially those who traditionally experience barriers to access to ensure that they are treated with fairness and dignity.
Participate in the development and support of public policies and strategies that have a positive influence on the determinants of health.
Participate in community projects or WellFort activities to provide education, information or to develop collaborative strategies.
In collaboration with the Manager and Executive Leadership, ensure collaborative partnerships with key stakeholders of the program.
Identifies gaps in service and makes recommendations to reduce these gaps
Administration
Maintain clear, accurate, and timely written electronic documentation including EMR, requisitions, reports, encounters, and other information as required by the health centre, MOH, OH, other regulatory bodies.
Contribute to policy/protocol development, in relation to health care service delivery.
Maintain an up-to-date knowledge of government guidelines, acts and legislation affecting client care.
Share responsibility for the ordering, maintenance, and proper handling of medications, vaccines, supplies, and equipment.
Make purchases within allocated budget lines and follows protocol for ordering, tracking, and paying for supplies within financial policies
Responsible for monitoring and reporting of all key data elements as per funder requirements.
Provide back up to the Manager as required.
Professional Development
Participate in educational activities according to the needs of the centre and personal career goals.
Build competence in operating as an integrated team member across organizations and offering care as one team
Identify and contributes to the development of learning opportunities to advance operations.
Research:
Participate in research when opportunities arise.
Other
Other duties and responsibilities as may be assigned from time to time.
Contribution to team and centre activities:
Participate in staff meetings and on interdisciplinary teams.
Participate in the overall activities of the health centre (e.g.,) in-service training, committees, special events, and shared staff responsibilities.
Communicate clearly, listen actively, be open to feedback, handle conflict appropriately, and display sensitivity to others.
Collaborate well with others, promotes cooperation and teamwork.
Participate in WellFort’s commitment to becoming discrimination-free and an inclusive health centre that strives to ensure that programs and services are as accessible as possible.
Always maintain the reputation and confidentiality of the health centre and its clients.
Endorse models and promote a healthy and active lifestyle.
Work in a manner that respects and values the diversity of communities and individuals.
Work in a manner that reflects WellFort’s mission, values, and service delivery approach and operate as a role model to all staff.
Adhere to all applicable WellFort policies and procedures.
Maintain a flexible work schedule that accommodates the needs of the clients, community and the Centre.
QUALIFICATIONS
Three years’ experience within a community health setting.
Degree in a related field from a recognized community college or university is considered an asset.
An understanding of, and critical analysis of the determinants of health and social factors, such as power dynamics that affect individual, organizational and community health.
Strong communication and organizational skills to work with Management and front-line healthcare staff to identify and prioritize business needs.
Excellent written communication and oral skills.
Excellent analytical and problem-solving skills.
Demonstrated ability to develop and maintain collaborative working relationships, build credibility, consult, build consensus, coach, and resolve conflicts.
Experience working with confidential and time sensitive documents and information.
Excellent interpersonal skills and the ability to multitask in a fast-paced environment.
Demonstrated ability to work independently and interdependently in an interdisciplinary team environment in which the skills and responsibilities of each team member are recognized and respected.
Demonstrated proficiency in use of computers and various computer software applications, such as Electronic Medical Record (EMR).
Registration with a Regulatory College in Ontario and in good standing an asset.
Team Lead, Project Lead or supervisory experience an asset.
Coaching, mentoring and conflict resolution skills an asset.
Experience working with communities and individuals who face barriers accessing tradition health care institutions such as poverty, discrimination, mental health, and substance use issues an asset.
Experience working in a value based non-profit or social services organization an asset.
Ability to speak languages relevant to the residents of the organization’s community an asset.
APPLY
Requests for accommodation due to disability can be made at any stage in the recruitment process.
The successful candidate will demonstrate a willingness to participate in WellFort’s commitment to becoming an inclusive, barrier-free health centre and an ability to work in an interdisciplinary team. We encourage applications from individuals who can identify with the diverse communities we serve and invite these candidates to voluntarily share their relevant identities as part of their application.
We thank all applicants in advance for their interest; however, only those selected for an interview will be contacted. No agencies.
VACCINATION REQUIREMENT
As a condition of employment, new WellFort staff must be fully compliant with our Vaccination Policy unless they have received an exemption from vaccination under the Ontario Human Rights Code. Proof of vaccination status will be required before the first day of work or, proof of religious or medical exemption, if or where applicable.
As part of WellFort’s hiring process, we use artificial intelligence (AI) tools to assist in screening and evaluating applications. All final hiring decisions are made by our human recruitment team.
One for each site located at:
Bramalea 40 Finchgate Blvd, Brampton ON L6T 3JL
Four Corners Westwood Square, 7205 Goreway Dr Unit 75, Mississauga, ON L4T 0B4
Please indicate your location preference in your application
The Site Team Lead is responsible for the day-to-day operational performance of the assigned clinical site, ensuring smooth and efficient clinic flow and use of resources in alignment with the goals of programs and WellFort’s values policies and procedures.
The Site Team Lead reports directly to the Manager, Primary Care, ensuring alignment with organizational priorities and clinical operating standards. It also maintains a dotted-line reporting relationship with additional Program Managers whose teams operate within the assigned site, supporting cross-program coordination, integrated care and consistent operational practices. The Site Team Lead collaborates closely with these Program Managers to ensure seamless workflow alignment across all site users.
As the on-site expert in WellFort’s standard operating procedures, the Site Team Lead ensures consistent adherence and actively promotes and upholds WellFort’s core values in all aspects of site operations, team interactions, and client interactions.
SPECIFIC RESPONSIBILITIES
Maintain a consistent on‑site presence five days per week to provide real‑time leadership, supervision, mentorship, and operational support to team members, ensuring alignment with the programs strategic priorities.
Liaise with and support facilities to ensure smooth and efficient site operations.
Lead day‑to‑day clinic operations including scheduling, client flow, service volumes, and intervention timing, while escalating complex or systemic issues to the Manager, Primary Care, as required.
Exercise delegated authority to make day‑to‑day operational decisions regarding scheduling, workflow adjustments, and resource allocation within approved limits.
Consult with the Manager, Primary Care, on matters requiring higher‑level oversight such as HR concerns, budget approvals, risk issues, and strategic decisions.
Support the Manager in planning and coordinating clinical services both within WellFort locations and in co‑located community settings.
Consults with, and escalates issues to other program managers, as appropriate.
Serves as primary on-site point of contact for staff, partners, and external stakeholders.
Work with facilities to identify site-specific issues.
. Assist in developing and refining protocols, tools, and procedures that support standardized, high‑quality care, in collaboration with the Manager and clinical leadership.
Document and develop process flows, referral pathways, and other documentation that assists team members.
Promote a positive, client‑centered culture and facilitate effective communication across on‑site teams.
Address minor conflicts and support constructive resolution, escalating complex issues to the Manager as appropriate.
Order supplies within predefined limits and approved budgets and tracks usage.
Make operational decisions with clear escalation protocols.
Disseminate information to frontline staff and coordinates responses.
Collect and submit data to support performance indicators. Identify staff training needs and supports learning on the job.
Monitor site performance metrics and quality indicators to provide recommendations to the Manager to enhance efficiency and service quality.
Lead regular team meetings and huddles to review key performance indicators, operational updates, and expectations set by leadership.
Facilitate effective communication across all teams on-site, ensuring alignment and timely information flow.
Liaise with community partners and external service providers to support integrated care, in alignment with the Manager’s strategic partnership goals.
Document problems identified using a specified framework.
Provides input to annual performance development plans of team members.
Demonstrate effective time management, planning and organization of day’s work activities and of team members.
Participate in staff planning and leads orientation of new staff and students.
Responsible for first line risk mitigation strategies in collaboration with the Manager’s ultimate accountability.
Identify operational challenges, proposes solutions, and escalates issues proactively to leadership when necessary.
Uphold a positive, client-centred culture, addressing concerns and fostering strong team engagement.
Participate in site-level audits, continuous quality improvement efforts.
Sit on the Joint Occupational Health and Safety Committee.
Support the building of an integrated team across WellFort CHS.
Assist staff with supporting data-driven practices to ensure accurate data collection/documentation of activities and documentation of services.
Health Promotion and Education
Identify trends or issues related to the health status of priority groups and uses the information in planning and advocacy work.
Promote and increase awareness of health promotion activities with clients including immunizations, flu shots, smoking cessation, risk assessment, lifestyle modifications.
Advocacy, Community Development and Partnerships
Advocate for and with clients to reduce barriers to accessing health care and other services in the health centre and the broader community.
Conduct administrative tasks associated with referred services for non-insured clients including but not limited to, specialist offices, hospitals, diagnostic imaging, labs etc., and assist Manager of Primary Care with invoicing process.
Work with clients, especially those who traditionally experience barriers to access to ensure that they are treated with fairness and dignity.
Participate in the development and support of public policies and strategies that have a positive influence on the determinants of health.
Participate in community projects or WellFort activities to provide education, information or to develop collaborative strategies.
In collaboration with the Manager and Executive Leadership, ensure collaborative partnerships with key stakeholders of the program.
Identifies gaps in service and makes recommendations to reduce these gaps
Administration
Maintain clear, accurate, and timely written electronic documentation including EMR, requisitions, reports, encounters, and other information as required by the health centre, MOH, OH, other regulatory bodies.
Contribute to policy/protocol development, in relation to health care service delivery.
Maintain an up-to-date knowledge of government guidelines, acts and legislation affecting client care.
Share responsibility for the ordering, maintenance, and proper handling of medications, vaccines, supplies, and equipment.
Make purchases within allocated budget lines and follows protocol for ordering, tracking, and paying for supplies within financial policies
Responsible for monitoring and reporting of all key data elements as per funder requirements.
Provide back up to the Manager as required.
Professional Development
Participate in educational activities according to the needs of the centre and personal career goals.
Build competence in operating as an integrated team member across organizations and offering care as one team
Identify and contributes to the development of learning opportunities to advance operations.
Research:
Participate in research when opportunities arise.
Other
Other duties and responsibilities as may be assigned from time to time.
Contribution to team and centre activities:
Participate in staff meetings and on interdisciplinary teams.
Participate in the overall activities of the health centre (e.g.,) in-service training, committees, special events, and shared staff responsibilities.
Communicate clearly, listen actively, be open to feedback, handle conflict appropriately, and display sensitivity to others.
Collaborate well with others, promotes cooperation and teamwork.
Participate in WellFort’s commitment to becoming discrimination-free and an inclusive health centre that strives to ensure that programs and services are as accessible as possible.
Always maintain the reputation and confidentiality of the health centre and its clients.
Endorse models and promote a healthy and active lifestyle.
Work in a manner that respects and values the diversity of communities and individuals.
Work in a manner that reflects WellFort’s mission, values, and service delivery approach and operate as a role model to all staff.
Adhere to all applicable WellFort policies and procedures.
Maintain a flexible work schedule that accommodates the needs of the clients, community and the Centre.
QUALIFICATIONS
Three years’ experience within a community health setting.
Degree in a related field from a recognized community college or university is considered an asset.
An understanding of, and critical analysis of the determinants of health and social factors, such as power dynamics that affect individual, organizational and community health.
Strong communication and organizational skills to work with Management and front-line healthcare staff to identify and prioritize business needs.
Excellent written communication and oral skills.
Excellent analytical and problem-solving skills.
Demonstrated ability to develop and maintain collaborative working relationships, build credibility, consult, build consensus, coach, and resolve conflicts.
Experience working with confidential and time sensitive documents and information.
Excellent interpersonal skills and the ability to multitask in a fast-paced environment.
Demonstrated ability to work independently and interdependently in an interdisciplinary team environment in which the skills and responsibilities of each team member are recognized and respected.
Demonstrated proficiency in use of computers and various computer software applications, such as Electronic Medical Record (EMR).
Registration with a Regulatory College in Ontario and in good standing an asset.
Team Lead, Project Lead or supervisory experience an asset.
Coaching, mentoring and conflict resolution skills an asset.
Experience working with communities and individuals who face barriers accessing tradition health care institutions such as poverty, discrimination, mental health, and substance use issues an asset.
Experience working in a value based non-profit or social services organization an asset.
Ability to speak languages relevant to the residents of the organization’s community an asset.
APPLY
Requests for accommodation due to disability can be made at any stage in the recruitment process.
The successful candidate will demonstrate a willingness to participate in WellFort’s commitment to becoming an inclusive, barrier-free health centre and an ability to work in an interdisciplinary team. We encourage applications from individuals who can identify with the diverse communities we serve and invite these candidates to voluntarily share their relevant identities as part of their application.
We thank all applicants in advance for their interest; however, only those selected for an interview will be contacted. No agencies.
VACCINATION REQUIREMENT
As a condition of employment, new WellFort staff must be fully compliant with our Vaccination Policy unless they have received an exemption from vaccination under the Ontario Human Rights Code. Proof of vaccination status will be required before the first day of work or, proof of religious or medical exemption, if or where applicable.
As part of WellFort’s hiring process, we use artificial intelligence (AI) tools to assist in screening and evaluating applications. All final hiring decisions are made by our human recruitment team.
💡 Quick Summary
Seeking a career-building opportunity? The Site Team Lead position is now open for candidates interested in the Back Office Jobs sector. This role in Brampton offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.