Special Events Manager

Job highlights
Identified by Google from the original job post
Qualifications
We are looking for someone with excellent communication skills and phone etiquette, analytical experience and willing to help where needed
This candidate must have great attention to detail, be proactive and complete tasks in a timely manner
High School diploma
28 more items(s)
Responsibilities
Manage all event income and reconcile receipts for the Hotel Special Events Team
Generate event invoices for clients in a timely manner
Answer phones and provide information to clients regarding our properties
12 more items(s)
Job description
POSITION SUMMARY: Seeking a self-motivated and enthusiastic individual to join our Special Events team and help with our high-volume event business. We are looking for someone with excellent communication skills and phone etiquette, analytical experience and willing to help where needed. This candidate must have great attention to detail, be proactive and complete tasks in a timely manner. If you ...
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Cashman & Associates


Special Events Manager
Cashman & Associates • Philadelphia, PA, United States • via Indeed
8 hours ago
Full–time
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Job highlights
Identified by Google from the original job post
Qualifications
Must have a minimum of 3-5 years of demonstrated special event management experience within a fast-paced AGENCY environment
Bachelor’s degree in Marketing, Communications or related field
Must have a proven track record of success in all facets of special event management, from conception and planning to final execution
Must showcase an all-encompassing understanding of consumer/lifestyle marketing and the role social media plays in the industry
Excellent organizational and interpersonal skills
Must be detail-oriented and able to handle multiple projects simultaneously
Must be a proactive thinker who is flexible and reliable
Experience working with a variety of budgets, large and small
Must be creative and make a constant effort to stay in touch with industry trends, as well as innovative online and offline experiences
Ability to work independently as well as in a team environment
Must be able to work evenings, weekends and travel as events require
Benefits
Salary, Perks and Employee Incentives:
After the first ninety (+0) days of employment, a full benefits package will be offered, which includes, but is not limited to: 100% health insurance coverage (Independence Blue Cross), 401k, eligible after one (1) year of employment, 15+ days of paid time off (PTO), plus at least 10 additional paid holidays, flex and comp time, when appropriate
Yearly cost-of-living salary increase of up to 7%, based on performance
Opportunities for commission and bonuses, based on performance
Various lifestyle perks
Opportunities for employer-paid continued education
Responsibilities
Communicate with clients to ascertain their precise event requirements & goals
Meet with the Special Events team members weekly to ensure all deadlines and expectations are met
Direct graphic design on the overall look & feel of event materials including: invitations, postcards, posters, brochures, program books etc
Approve, and sometimes draft, copy for these materials
Create detailed events documents (e.g. timelines, venues, suppliers, staffing and budgets)
Coordinate and facilitate cross-promotional opportunities for clients
Coordinate & manage event vendors, i.e. venue, caterer, decor, entertainment, photographer, A/V
Manage vendor relations; participate in introductory meetings to build new relationships and partnerships
Manage & communicate event budgets with clients
Strategize room layouts and floor plans
Approve time and action documents for a cohesive understanding of the event timeline
Communicate with the events team of staffing requirements
Assist in staff briefings prior to the events
Manage client and vendor queries on the day of the event, oversee troubleshooting
Ensure that setup, dismantling and removal of event components are planned and managed properly
Contribute post-event evaluation reports (i.e. event recaps, event recap books, thank you letters and monthly reports) for retainer clients
Create guest lists for invitation mailings based on target audience and attendance goals
Assist in direct follow up to invited guests to ensure attendance goals are met
Visit potential event venues in the area to stay relevant in locations for upcoming events
Solicit sponsors for events to secure both in-kind and cash donations
Solicit and coordinate silent auction & gift bag items for events
Maintain agency’s events’ supplies and replenish when needed
Research other events in the area and consult clients on dates to avoid
Contribute to the agency’s social media platforms and partake in strategy development and
Consult on the agency’s new business opportunities as it relates to special events
Contribute names, addresses and emails to the agency’s database to attract new audiences and grow the agency’s reach
Attend new business meetings and calls as they relate to special events
Research new & existing companies in the area and target desired clients
Actively pursue new business and facilitate introductory meetings
Consult & assist in the creation of proposals for agency bids to showcase the company’s Special Events background and expertise in an effort to retain/secure new business
Produce annual reports with special events revenue projections & goals
Produce end of the year reports to show department revenue & profit
Submit bi-weekly expense reports and client billings
Job description
Department: Special Events
Reports to: President/CEO of Cashman & Associates
Starting Salary: Negotiable, based on experience

Cashman & Associates, an award-winning full service communications and special events firm, is seeking a full time marketing and special events manager for its headquarters in Philadelphia, PA. If you are enthusiastic, driven, intelligent and creative; and want to join the dynamic team at Cashman & Associates, we would love to hear from you!

Requirements:
• Must have a minimum of 3-5 years of demonstrated special event management experience within a fast-paced AGENCY environment.
• Bachelor’s degree in Marketing, Communications or related field.

Knowledge, Skills, Abilities:
• Must have a proven track record of success in all facets of special event management, from conception and planning to final execution.
• Must showcase an all-encompassing understanding of consumer/lifestyle marketing and the role social media plays in the industry
• Excellent organizational and interpersonal skills.
• Prior experience with brand activations and community relations a plus.
• Prior experience in public relations a plus.
• Must be detail-oriented and able to handle multiple projects simultaneously.
• Must have strong written and verbal communication skills; copywriting experience a plus
• Must be a proactive thinker who is flexible and reliable.
• Experience working with a variety of budgets, large and small.
• Must be creative and make a constant effort to stay in touch with industry trends, as well as innovative online and offline experiences.
• Ability to work independently as well as in a team environment.
• Must be able to work evenings, weekends and travel as events require.

Special Events Responsibilities:
• Communicate with clients to ascertain their precise event requirements & goals.
• Meet with the Special Events team members weekly to ensure all deadlines and expectations are met.
• Direct graphic design on the overall look & feel of event materials including: invitations, postcards, posters, brochures, program books etc. Approve, and sometimes draft, copy for these materials.
• Create detailed events documents (e.g. timelines, venues, suppliers, staffing and budgets).
• Coordinate and facilitate cross-promotional opportunities for clients.
• Coordinate & manage event vendors, i.e. venue, caterer, decor, entertainment, photographer, A/V.
• Manage vendor relations; participate in introductory meetings to build new relationships and partnerships.
• Manage & communicate event budgets with clients.
• Strategize room layouts and floor plans.
• Approve time and action documents for a cohesive understanding of the event timeline.
• Communicate with the events team of staffing requirements. Assist in staff briefings prior to the events.
• Manage client and vendor queries on the day of the event, oversee troubleshooting.
• Ensure that setup, dismantling and removal of event components are planned and managed properly.
• Contribute post-event evaluation reports (i.e. event recaps, event recap books, thank you letters and monthly reports) for retainer clients.
• Create guest lists for invitation mailings based on target audience and attendance goals.
• Assist in direct follow up to invited guests to ensure attendance goals are met.
• Visit potential event venues in the area to stay relevant in locations for upcoming events.
• Solicit sponsors for events to secure both in-kind and cash donations.
• Solicit and coordinate silent auction & gift bag items for events.
• Maintain agency’s events’ supplies and replenish when needed.
• Research other events in the area and consult clients on dates to avoid.
• Contribute to the agency’s social media platforms and partake in strategy development and

tactical execution.

Company Responsibilities:
• Consult on the agency’s new business opportunities as it relates to special events.
• Contribute names, addresses and emails to the agency’s database to attract new audiences and grow the agency’s reach.
• Attend new business meetings and calls as they relate to special events.
• Research new & existing companies in the area and target desired clients.
• Actively pursue new business and facilitate introductory meetings.
• Consult & assist in the creation of proposals for agency bids to showcase the company’s Special Events background and expertise in an effort to retain/secure new business.
• Produce annual reports with special events revenue projections & goals.
• Produce end of the year reports to show department revenue & profit.
• Submit bi-weekly expense reports and client billings.

Salary, Perks and Employee Incentives:
• After the first ninety (+0) days of employment, a full benefits package will be offered, which includes, but is not limited to: 100% health insurance coverage (Independence Blue Cross), 401k, eligible after one (1) year of employment, 15+ days of paid time off (PTO), plus at least 10 additional paid holidays, flex and comp time, when appropriate.
• Yearly cost-of-living salary increase of up to 7%, based on performance.
• Opportunities for commission and bonuses, based on performance.
• Various lifestyle perks.
• Opportunities for employer-paid continued education.

United States
Pennsylvania
Philadelphia Show on map Get directions