Special Events Organizer

About Art With a Heart Inc.

Art With a Heart is a community-based charity that empowers individuals through expressive arts. We create inclusive and supportive spaces where participants can grow, express themselves, and thrive creatively. Our summer programs provide a meaningful opportunity for young artists to explore their emotions, build friendships, and develop their confidence through art.

Position Overview

Art With a Heart is looking for a dedicated and organized Recreation Coordinator to join our summer programming team for an 8-week contract. Reporting to the Recreation Program Manager, this role plays a key part in supporting the operational and administrative functions of our summer programs, ensuring that everything runs smoothly behind the scenes and on-site each day.

Key Responsibilities

Assist with the planning, coordination, and execution of Art With a Heart’s Fall Heart Market, including:
Vendor registration and communication.
Site layout and scheduling.
Volunteer coordination and management.
Securing necessary permits and ensuring compliance with event regulations.
Collaborate closely with local artists and vendors to ensure they have the necessary resources and support for a successful event.
Oversee the event day logistics, including setup, vendor support, troubleshooting, and teardown.
Work with the community outreach team to support and execute community pop-up events, ensuring all events align with the organization’s mission of inclusivity and community engagement.
Partner with the Marketing Coordinator to promote the Fall Heart Market and related events, ensuring strong visibility and effective outreach to potential attendees.
Ensure the event aligns with Art With a Heart’s mission of cultural celebration, community connection, and inclusivity.
Qualifications

Proven experience in event planning and logistics, preferably in a non-profit or community setting.
Strong organizational and time-management skills, with the ability to manage multiple tasks simultaneously.
Excellent communication and interpersonal skills, with the ability to work with vendors, artists, volunteers, and community members.
Knowledge of community event regulations and permitting processes.
Experience coordinating volunteers and working with diverse teams.
Ability to troubleshoot and solve problems quickly on event day.
Passion for community engagement and supporting local artists.
Ability to work independently and as part of a team to ensure successful event execution.
Familiarity with social media marketing and event promotion is a plus.
Knowledge of accessibility and inclusion standards is an asset.
Why Join Us?

Be a part of a supportive, passionate, and creative team.
Help bring joyful, meaningful summer programming to children and youth.
Build valuable leadership and organizational experience in a vibrant community setting.
Art With a Heart Inc. is committed to equity, diversity, and inclusion. We strongly encourage applications from individuals of all backgrounds, including but not limited to racialized persons, Indigenous peoples, persons with disabilities, and members of the 2SLGBTQ+ community.

This is a Government of Canada funded job through the Canada Summer Jobs program. The Applicant must be between 15 and 30 years of age (inclusive) at the start of employment; is a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protections Act [S.C. 2001, c.27]; and is legally entitled to work according to the relevant provincial/territorial legislation and regulations.

*International Students are not eligible. Recent immigrants are eligible if they are Canadian Citizens or permanent residents.

Job Type: Fixed term contract
Contract length: 8 weeks

Pay: $18.00 per hour

Expected hours: 35 per week

Application question(s):

This job is funded through the Canadian Summer Jobs program. Please confirm that you are a permanent resident or Canadian citizen - international students are not eligible.
Work Location: In person

Application deadline: 2025-05-26
Expected start date: 2025-06-23

Canada
Ontario
Whitby Show on map Get directions