CF GSS Private Limited

JOB DESCRIPTION

Title:

Specialist, Admin. and HR

Division/Department:

Talent, Technology, and Finance (TTF)

Location:

Remote (India)

Reporting Relationship:

Managing Director

ABOUT US:

Worldwide, 570 million children live in extreme poverty, vulnerable to many factors that threaten their well-being. Children need protection, support and care at each stage of childhood to stay safe, healthy, learning and on track to achieve their potential. ChildFund works with local partner organizations, governments, corporations and individuals to help create the safe environments children need to thrive.

ChildFund International is committed to a workplace culture that promotes diversity, equity, and inclusion in all its forms. Furthermore, ChildFund International is committed to ensuring a workplace that safeguards and protects all children, including preventing their ****** exploitation and abuse, as well as preventing the ****** exploitation and abuse of its staff, partners, and program participants.
SUMMARY:
Responsible for providing support to the human resources and administrative functions of the company and other organizations where the services are provided by the company.

DUTIES/RESPONSIBILITIES:
Supporting HR functions
• Coordinate employee engagement and logistics for face-to-face trainings and activities in assigned Office.
• Develop and coordinate face-to-face/online on-boarding and off-boarding activities in collaboration with the HR manager and Global HR Service Specialist.
• Create and maintain personnel files and database.
• Support compliance with employee grievance, disciplinary and performance management programs and policies and all legal employment obligations in line with existing local labor and other related laws.
• Support the implementation of staff programs and policies.
• Serve as HR point person representing CF GSS Pvt Ltd and in case of internal or external inquiries and requirements.
• Ensure that all contractual services (staffing, consultancies and other services) comply with local labour laws and organizational HR policy; responsible for regulatory compliance (i.e., work permits, visas) and administration.
• Prepare necessary supporting documents and information for any payment to staff and any individuals who have service engagement with CF GSS Pvt Ltd.
• Prepare necessary supporting documents and arrange renewal process of Employment Manual based on the relevant labour law requirements.
• Conduct vetting/screening of new employees or any individuals who will have service engagements with CF GSS Pvt Ltd and do renewal vetting and screening based on organizational requirements.
• Support any matters related to safety, security and risk areas needed in country.
• In-country support to coordinate recruitment activities.
• Administer the organization-initiated and government-mandated benefit programs and plan administration; monitors utilization, provides staff communications/counsel, serves as liaison with vendors and provides analysis and consultation on plan design

Support Administration
• Oversee head/branch office facility, fleet, and asset management (vehicles, office machines, etc.), including maintenance oversight/coordination, maintaining, upgrading, and disposing of assets in the most cost effective manner, insurance negotiation and management and budget development.
• Oversee procurement and supply chain management (oversight of stock, warehousing and distribution of materials, office supplies and minor items) including regular physical inventory and any assets movement, based on organization requirement and local procedures
• Oversee logistics management of visitors and meetings (visitor arrangements, visa processing logistics for in country meetings, etc.).
• Perform support activities for management of meeting and events to include contract negotiation and management, communication, travel arrangements and visa processing, equipment requirements and coordination, and expense administration.
• Oversee official and legal documents correspondences and filings.
• Responsible for administrative actions resulting from governmental requirements (like tax filings) and/or required under CF GSS Pvt Ltd registration, including for international visitors.
• Ensures staff travelling align with internal & external travel system and protocols.
• Responsible for coordination of staff travel; establish and execute procedures for travel requests and authorization conforming to the corporate travel policy.
• Support Managing Director on government liaison matters when required (i.e. joining meeting; saving documents and filings; etc).
• Develop and implement the head office records management and retention procedures and program.

Human Resource Management
• Directly manage the administration staff members or any position/roles under his/her responsibility.
• Supports talent management process of the Company.

Budget management
• Responsible for development and management of annual administration and HR budget.

Child Safeguarding

Remain alert and responsive to any child safeguarding risk, acquire relevant knowledge and skills, which will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures, and conduct yourself in a manner consistent with the Child Safeguarding Policy.
Others
• Liaise with the Safety & Security Specialist and/or the consultant in reviewing staff plans for field travel, identifying and assessing threats, and communicating measures to mitigate and eliminate risks; endorse to the Country Director, modify or reject travel requests.
• Any other duties assigned by the supervisor.

QUALIFICATIONS/EXPERIENCE:
• 3-5 years’ experience in an office administration and human resources capacity, preferably in a multi-cultural environment.
• Demonstrated prior experience in an administrative support role.
• Outstanding written and oral communication skills in English.
• Excellent understanding of office administration practices and contact negotiation.
• Proficiency in relevant computer applications (spreadsheet, database, accounting operations software, project management software, presentation software).
• Excellent planning, organizational and problem-solving skills.
• Ability to prioritize multiple tasks at the same time, work effectively under pressure and meet deadlines.
• Strong confidentiality ethic, demonstrate flexibility, and versatility in adjusting to changing environments and requirements as necessary.
• Demonstrated high-level interpersonal and cross-cultural skills including the ability to build collaborative relationships internally and externally with sensitivity to cultural, ethnic, social and political issues.

Education
Bachelor’s degree (or equivalent) in Human Resources Management or relevant discipline. Equivalent relevant work experience maybe accepted in lieu of degree.

Disclaimer:
This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

ChildFund International is committed to safeguarding the interests, rights, and well-being of children with whom it is in contact and to conducting its programs and operations in a manner that is safe for children