Job Description
Full job description
Summary: The Sr. Equipment Finance Documentation Administrator maintains the Equipment Finance loan documentation and closing process in accordance with the approved policies & procedures within the Equipment Finance group. The incumbent prepares documentation within the terms and conditions of the approved CAM. Coordinates booking, closing, and funding processes. Performs post-closing functions. Assists the Compliance Department during annual audits.
Job Responsibilities:
Document Management:
Prepares & distributes documents to borrowers
Follows up with borrowers for any document deficiencies.
Prepares DMV documents and coordinates with dealer/broker to place Columbia’s lien on title.
Verifies no existing liens are on equipment prior to financing.
Obtains and follows up for insurance prior to closing.
Obtains invoices from vendors.
Files required UCC-1’s and vehicle titles with the appropriate jurisdictions.
Pipeline Management:
Monitors the equipment closing pipeline.
Performs equipment finance closings as assigned
Ensures transactions are efficiently distributed and processed in a timely manner.
Verifies equipment has been delivered and borrower is ready to commence loan.
Post-Closing:
Inputs all closed loans into the Bank’s DNA system and verifies entries for accuracy.
Inputs supporting loan file documentation into the Bank’s document imaging system and prepares closing file for post-closing review.
Performs post-equipment closing related activities such as receipt of all required recorded documentation, policies, and completion of collateral files.
Participates in the annual review process for Title, Registration and Insurance required renewals.
Review Support:
Assists the Compliance Department during annual audits.
Assists team members in gathering information for any internal or external loan reviews.
Other Responsibilities:
Performs other job-related duties as may be assigned.
Assists the department supervisor in ensuring the department is in accordance with the approved policies and procedures within the Equipment Finance group.
Acts as a back-up to the department supervisor in their absence and guides junior team members.
Job Requirements:
5 years Banking experience.
3 years experience in the Equipment Finance industry.
Experience with various State DMV procedures for filing titles.
Proficient in Microsoft Word & Excel.
Excellent customer service skills.
Strong attention to detail with commitment to accuracy.
Organizational skills with ability to keep track of workload.
Ability to work independently, once trained, to complete work on a timely basis.
Effective communication skills.
Preferred:
Bachelor’s Degree.
Knowledge of Servicer Zone (Great America) is a plus.
Columbia Bank offers the following benefits:
Medical, Dental, Vision and Rx which are contributory.
Bonus programs.
Employee Stock Option Program (ESOP).
Life Insurance, Long Term Disability and Accidental Death and Dismemberment (LTD&AD&D).
Paid Time Off (PTO) which includes Personal and Vacation Time.
Paid Sick Time.
Bank Holidays.
Employees may participate in the 401k program.
Schedule:
This role is eligible for a hybrid schedule: 3 days in the office and 2 days work from home, based on business needs. This arrangement may change without notice.
Columbia Bank and its affiliates is an Equal Opportunity Employer, including individuals with disabilities
Summary: The Sr. Equipment Finance Documentation Administrator maintains the Equipment Finance loan documentation and closing process in accordance with the approved policies & procedures within the Equipment Finance group. The incumbent prepares documentation within the terms and conditions of the approved CAM. Coordinates booking, closing, and funding processes. Performs post-closing functions. Assists the Compliance Department during annual audits.
Job Responsibilities:
Document Management:
Prepares & distributes documents to borrowers
Follows up with borrowers for any document deficiencies.
Prepares DMV documents and coordinates with dealer/broker to place Columbia’s lien on title.
Verifies no existing liens are on equipment prior to financing.
Obtains and follows up for insurance prior to closing.
Obtains invoices from vendors.
Files required UCC-1’s and vehicle titles with the appropriate jurisdictions.
Pipeline Management:
Monitors the equipment closing pipeline.
Performs equipment finance closings as assigned
Ensures transactions are efficiently distributed and processed in a timely manner.
Verifies equipment has been delivered and borrower is ready to commence loan.
Post-Closing:
Inputs all closed loans into the Bank’s DNA system and verifies entries for accuracy.
Inputs supporting loan file documentation into the Bank’s document imaging system and prepares closing file for post-closing review.
Performs post-equipment closing related activities such as receipt of all required recorded documentation, policies, and completion of collateral files.
Participates in the annual review process for Title, Registration and Insurance required renewals.
Review Support:
Assists the Compliance Department during annual audits.
Assists team members in gathering information for any internal or external loan reviews.
Other Responsibilities:
Performs other job-related duties as may be assigned.
Assists the department supervisor in ensuring the department is in accordance with the approved policies and procedures within the Equipment Finance group.
Acts as a back-up to the department supervisor in their absence and guides junior team members.
Job Requirements:
5 years Banking experience.
3 years experience in the Equipment Finance industry.
Experience with various State DMV procedures for filing titles.
Proficient in Microsoft Word & Excel.
Excellent customer service skills.
Strong attention to detail with commitment to accuracy.
Organizational skills with ability to keep track of workload.
Ability to work independently, once trained, to complete work on a timely basis.
Effective communication skills.
Preferred:
Bachelor’s Degree.
Knowledge of Servicer Zone (Great America) is a plus.
Columbia Bank offers the following benefits:
Medical, Dental, Vision and Rx which are contributory.
Bonus programs.
Employee Stock Option Program (ESOP).
Life Insurance, Long Term Disability and Accidental Death and Dismemberment (LTD&AD&D).
Paid Time Off (PTO) which includes Personal and Vacation Time.
Paid Sick Time.
Bank Holidays.
Employees may participate in the 401k program.
Schedule:
This role is eligible for a hybrid schedule: 3 days in the office and 2 days work from home, based on business needs. This arrangement may change without notice.
Columbia Bank and its affiliates is an Equal Opportunity Employer, including individuals with disabilities
💡 Quick Summary
Seeking a career-building opportunity? The Sr. Equipment Finance Documentation Admin position is now open for candidates interested in the Finance sector. This role in New York City offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Finance is a plus.
