Job description
Job Title: Staff Accountant

Location: Crofton, MD, Hybrid

Company: UEP Management Services, supporting all portfolio companies under The UEP Group and its affiliates.

Reports To: Chief Financial Officer

About the company:

The UEP Group is the holding company for a network of premier commercial manufacturer representative firms specializing in HVAC venting solutions and mechanical products. We are a team-based, solutions focused, full package provider of reliable equipment and quality products that are efficient and competitively priced. The UEP Group has experienced tremendous growth in our headquarters located in the vibrant markets of Washington, DC, and Baltimore, Maryland. Additionally, our presence extends across key regions in Florida, Texas, and California. In line with our steadfast pursuit of expansion, The UEP Group has recently enhanced its portfolio by welcoming an industrial representative firm into our family. This strategic move bolsters our capacity to enrich the lives of both our esteemed team members and valued customers.

At The UEP Group, we value a strong work ethic, trusted subject matter experts, exceptional quality of work, and dependable team players. Our values and beliefs are critical to the success and growth of the business, and they were all created with a unique cultural foundation.

The UEP Group is now hiring a Staff Accountant to join our Management Services company to support our strategic growth plans. The ideal candidate for this role needs to feel comfortable working in a fast paced, deadline driven environment. You must be able to effectively liaise internally with team members as well as with outside stakeholders when necessary.

Does this sound like you? If so, apply!

Detail-Oriented Analytical Diligent

Accurate Precise Sincere

Summary of Position:

Reporting to the Chief Financial Officer, the Staff Accountant ensures that the accounting department is running smoothly by managing cash flow and paying vendors and suppliers for the organization and its affiliates. Helps process, track, and record payments in an accurate, efficient, and timely manner. The Staff Accountant will have a daily, ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners.

Job Overview/Responsibilities:

Accounting Operations
• Manage and oversee enterprise-wide accounting functions, including month-end close, general ledger maintenance, and financial audits.
• Assist in the preparation and presentation of Financial Statements.
• Record all Credit Card transactions.
• Record and pay employee Expense Reports.

Accounts Payable
• Prepare and manage Accounts Payable, including manufacturer/vendor bills and comparison with purchase orders.
• Review invoices for appropriate documentation before payment.
• Process vendor payments, especially for invoices over $30k or those that are the oldest due.
• Prepare the Accounts Payable section of the Weekly Cash Forecast.
• Record payables, including scanning and filing documents into proper cloud folders.

Accounts Receivable
• Work closely with Accounts Receivable to prepare manufacturer invoices for payment.
• Create client invoices by class and job.
• Enter and deposit client payments via bank scanner or credit card.
• Conduct collection calls weekly.
• Request new client credit applications and review trade references.

Financial Systems & Process Improvement
• Support the company and its affiliates in optimizing financial transactions and systems.
• Strengthen and grow relationships with vendors and suppliers through timely payments.
• Assist in streamlining and improving the accounts payable process.
• Provide guidance on improving office and accounting infrastructure, enhancing process efficiency, and scaling systems as the business grows.
• Continue building out and documenting departmental processes, implementing control recommendations, and regularly evaluating and modifying them.

Please note, this list of responsibilities is not comprehensive and may be adjusted at any time by management's discretion to meet the evolving needs of the organization.

Qualifications:

· Bachelor’s degree in Accounting, Finance, or related field; CPA or CMA preferred.

· 2-3 years of accounting experience, including financial statement preparation, accounts payable/receivable, and general ledger maintenance.

· Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite, especially Excel.

· Strong analytical skills, with the ability to identify discrepancies and provide solutions.

· Excellent communication skills, both written and verbal, with experience in preparing financial reports and interacting with vendors and internal departments.

· Strong organizational and time-management abilities, with attention to detail and the capacity to handle multiple tasks.

· High integrity and confidentiality in managing financial information, with a commitment to accuracy.

· Experience with process improvement and the ability to recommend enhancements to financial systems and procedures.

· Knowledge of national and local financial regulations and compliance requirements; familiarity with tax regulations is a plus.

Physical demands and work environment:

· Work is primarily in an office environment.

· Successful candidate must be able to operate standard office equipment.

· Must be able to use a computer to access, input and retrieve information.

· Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions.

What we Offer:

This is an opportunity to join a dynamic, entrepreneurial company whose employees share a commitment to having a strong work ethic, are trusted subject matter experts, who deliver exceptional quality of work, and are dependable team players. In addition to a competitive base salary and bonus plan focused on rewarding results, we offer a generous benefits and PTO package including multiple options for employer-subsidized health insurance, dental & vision insurance, 401k, short & long-term disability, basic life insurance. The UEP Group, LLC and its affiliate companies are equal opportunity employers, abiding by all federal, state, and local laws and employment regulations and does not discriminate based on any protected classes.

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:
• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:
• 8 hour shift

Supplemental Pay:
• Performance bonus
• Yearly bonus

Experience:
• GAAP: 1 year (Preferred)
• QuickBooks: 2 years (Required)

License/Certification:
• CPA (Preferred)

Work Location: Hybrid remote in Crofton, MD 21114