Staff Accountant, Payroll & Accounts Payable
Full job description
Reports to: Director of Finance & Operations
Inly School is an independent PreK–8 Montessori-plus School located in Scituate, MA that serves over 300 students from 20 South Shore towns and is deeply rooted in Montessori, child-centered, and inclusive educational practices. At Inly, our Montessori+ practices foster an inclusive community of learners who explore and shape themselves and the world with joyful curiosity, courage, and compassion. We commit to anti-racist and anti-bias teaching, and we actively seek faculty who share our dedication to collaboration, respect, empathy, and the holistic development of each child.
Position Overview:
Inly School is seeking a detail-oriented, organized, and proactive Staff Accountant to join our Business Office team. This position oversees and manages all aspects of the payroll and accounts payable functions at the School, ensuring accuracy, compliance, and efficiency in all financial transactions. This position will also be responsible for coordinating benefits administration with the other members of the Business Office team. The ideal candidate will maintain a proactive approach, identify opportunities to improve efficiency and effectiveness, maintain compliance with both federal and state regulations, and follow GAAP.
The Staff Accountant will use Paycom for payroll, Blackbaud for accounting, and will work closely with the Director of Finance & Operations and the Controller to ensure accurate and timely financial and benefits-related operations.
This is a full-time, exempt, 12-month staff position. Working hours are 8:00am - 4:00pm Monday through Friday. The Staff Accountant is a member of the Business Office team and reports directly to the Director of Finance & Operations.
Key Responsibilities:
Payroll:
Process bi-weekly payroll for all employees using Paycom
Maintain and audit employee records for accuracy, including tax forms, pay rates, and benefit deductions
Manage quarter-end and year-end payroll activities, including payroll reconciliations and W-2 processing
Ensure compliance with federal, state, and local payroll tax regulations
Accounts Payable:
Process all invoices and payments in a timely manner using Blackbaud
Monitor vendor accounts, reconcile monthly statements, and resolve discrepancies
Maintain accurate records of all accounts payable transactions
Coordinate with division heads to ensure proper invoice approvals and coding
Benefits Administration & HR Support:
Assist in the administration of employee benefits, including health, dental, life, disability, and retirement plans
Serve as a point of contact for faculty and staff questions about payroll, benefits, and HR related matters
Help onboard new hires and maintain accurate benefits records in Paycom
Process Improvement & Compliance:
Review existing processes and identify opportunities for efficiency, automation, and enhanced internal controls
Maintain thorough documentation of procedures and workflows
Ensure compliance with all relevant laws, regulations, and school policies
Qualities of an Ideal Candidate:
Bachelor’s degree in Accounting, Finance, Business, or a related field preferred
Minimum of 3-5 years of experience in payroll, accounts payable, or general accounting
Prior experience in Paycom and Blackbaud, or comparable systems, is strongly preferred
Prior experience in a school or nonprofit setting is a plus
Excellent organizational, analytical, and problem-solving skills
High level of integrity and the ability to handle sensitive and confidential information
Ability to work independently, take ownership of responsibilities, and proactively identify improvements.
A professional, team-oriented style characterized by empathy, flexibility, patience and to contribute and engage in joyful and positive collaborative energy
An enthusiastic commitment to Inly’s Montessori+ inclusive values and mission
Salary and Benefits:
Inly School offers competitive pay and benefits. The annualized salary range for this position is $75,000 to $85,000, commensurate with experience.
Benefits offerings include Medical with HSA plan, Dental plan, Retirement 403(b), Life insurance, Accidental Death & Dismemberment, Flexible spending accounts, Vision care, Short-term Disability, Long-term Disability, Legal Shield and Aflac.
A Note to Potential Candidates:
Studies have shown that women, trans, non-binary folks and BIPOC are less likely to apply for jobs unless they believe they meet every single one of the qualifications as described in the job description. We are committed to building a diverse and inclusive organization, and we are most interested in finding the best candidate for the job. We strongly encourage you to apply even if you don’t believe you meet every one of the qualifications described.
To apply for this position, please email your resumé and cover letter to: [email protected].