Location:
Mahalaxmi, Mumbai

Employment Type:
Renewable fixed-term contract

About:
Bal Asha Trust is a Mumbai-based leading charity working for child protection for the past 37 years. Our vision is where every child is cared for, loved, healthy, and in the family. It is an awarded organization implementing six projects for vulnerable children. Our primary programmes are Children's Home, Adoption Centre, Child Development Centre, Education Sponsorship Poshan, and Mumkin. For more information visit
Job Description
Planning
• Participation during stock/asset plan in coordination with a multidisciplinary teams from various projects.
• To adhere to established plans and to be aware of any discrepancies and to ******** to all teammates regarding changes in the plan if any.
Minimum Stock Level
• Implement an inventory tracking system to optimize inventory control procedures.
Evaluate old and new inventory to ensure it's in good condition as per the highest standards.
• Prepare detailed reports on inventory operations, stock levels, and adjustments.
• Document daily incoming and disbursements of stock to update inventory.
Handling of Incoming and Disbursements of Material
• Perform daily analysis to predict potential inventory problems.
• Order new supplies to avoid inefficiencies or excessive surplus as per plans
• A regular physical check and count / reconciling of stocks with data
• Return any faulty items / not in condition items
• Verification of the items for quality, quantity as per plans, purchase invoice, and bills
Store Management ● Planning effective storage plans
• To ensure all stores and stocked cupboards are in good clean, safe and presentable condition as per quality standards.
• Facilitating stores audit and inspections
Documentation and Software
• To maintain both online / offline inventory registers like (Grocery / Medicine /Education / Hygiene / Clothes / Stationary / Educational Material etc).
• Keeping all assets in good condition with regular services as required
Purchase
• To Analyze different suppliers to obtain the best cost-effective deals.
• To procure quotations as per rules / formats of the organization
• Raising purchase indents as per plans
• Follow-ups on purchase status indent to maintain minimum stock or procure of items on early basis.
• Presenting purchase bills after verification to accounts team for payments.
• After verification of items to arrange the shifting of purchased material to respective storage facility
Reporting
• Prepare Monthly reports (Consumption/Stock levels/Purchase) for team about different stocks levels and needs in the month.
• Prepare weekly 'items of needs' list for donors to donate the same to the organization.
• At any point of time physical and system stock should match
• Effective storage of material in stores as per plan
• Identification of products and containers in stores
• Generate stock audit by the month end
• Establish a daily/weekly/monthly audit process.
• Publish month end consumption of R&D materials
Accounting:
• To maintain books and ledger registers / Record Keeping
• Proficient in handling computers
• Data Entry in ERP / Software
• To assist Superintendent in managerial requirements like Repairs and Accounts
Administration
• To take up administrative responsibilities as handed over by the management
Educational Qualification, Skills and Experience
• B.
COM / M.COM with minimum 2 years of experience.
• Fluent in Marathi, Hindi and English both verbal and written.
• Good handwriting skills
• Self-starter and motivated works in pressure with minimum supervision
• Must possess excellent organizational, communication and planning skills
• Ability to understand data and data analysis
• Good knowledge of Microsoft Word & Excel / Computer skills
• Ability to interact with different people of different positions and positive attitude
• Multi-tasking and quick turnaround time
• Ability to work efficiently to meet deadlines, and independently as well as in a team.
• Understanding of work ethics and values
Perks and Benefits Compensation:
CTC based on qualifications and experience / Medical Insurance post probation period.
CTC is Not a constraint for the right candidate

Hours:
Monday to Saturday (10 – 6.30 pm)

Employment:
Renewable Contract / Full Time