Job Description
Job Description
• Looking for candidates with 1-3 years of experience.
• Update all kinds of purchase related requirement in the Software and maintain the hard copies(If Required).
• Vendor tie-up for various product supplies based on supply order.
• Maintaining database of suppliers as per each product category.
• Assisting in getting PI from the vendor and preparing and sending the PO to the concerned vendor with all T&C’S.
• After receiving acceptance of the PO by the vendor, forward it to the A/c department for payment as per terms and condition and required details for payments and to maintain hard copies(If Required).
• Assisting in regular follow up with the vendor for delivery in time looping logistics dept.
• Time to time discussion about the material delivery with the help of logistics department.
• Verify material supplied as per PO i.e. Quantity,Make/Model, User Manual (if required), warranty cards etc.
• Prompt updation over mails to all related departments related to purchase.
• Maintaining hard copy of all po, p.i etc with a copy to the A/c department(If Required).
• Maintain the contact data sheet of vendors and time to time update the same in the ERP Software and arranging meeting with R.M for vendor evaluation.
• Maintain MIS Sheet for PO and payment details in Excel & in ERP.
• Maintain file and update all records with Indent Details (Requirement/ Payment etc.) with Bills.
• Maintain Delivery Challan/Goods Receipt Note details records and Physical copies(As per Requirement).
• Assisting in maintaining proper documentation related to Receipt/Dispatch & also for maintaining & updating records of faulty parts received from Support dept.
• Assisting in providing weekly feedback to Operations dept. on repaired items.
• Weekly stock report to R.M for projects sites in consent to site incharge.
• Assisting in coordination with Store Department & Logistic Department for material delivery. After proper IQC by concern department, Store dept will accept the material in ERP software & record each item with serial no & Item Batch.
• After updating the stock in records inform Concern Department. (In case of material against tender supply order) for collection or site handover.
• Assisting in getting the material verified and checked from Projects/ Ops & maintaining a hard copy of PDI report in the file.
• Assisting in material issuance only against written approval of respective HOD & keep the records for internal audit purpose of all items issued / received & update the same.
• Responsible for record updation for all in-house material issued to admin dept
• Looking for candidates with 1-3 years of experience.
• Update all kinds of purchase related requirement in the Software and maintain the hard copies(If Required).
• Vendor tie-up for various product supplies based on supply order.
• Maintaining database of suppliers as per each product category.
• Assisting in getting PI from the vendor and preparing and sending the PO to the concerned vendor with all T&C’S.
• After receiving acceptance of the PO by the vendor, forward it to the A/c department for payment as per terms and condition and required details for payments and to maintain hard copies(If Required).
• Assisting in regular follow up with the vendor for delivery in time looping logistics dept.
• Time to time discussion about the material delivery with the help of logistics department.
• Verify material supplied as per PO i.e. Quantity,Make/Model, User Manual (if required), warranty cards etc.
• Prompt updation over mails to all related departments related to purchase.
• Maintaining hard copy of all po, p.i etc with a copy to the A/c department(If Required).
• Maintain the contact data sheet of vendors and time to time update the same in the ERP Software and arranging meeting with R.M for vendor evaluation.
• Maintain MIS Sheet for PO and payment details in Excel & in ERP.
• Maintain file and update all records with Indent Details (Requirement/ Payment etc.) with Bills.
• Maintain Delivery Challan/Goods Receipt Note details records and Physical copies(As per Requirement).
• Assisting in maintaining proper documentation related to Receipt/Dispatch & also for maintaining & updating records of faulty parts received from Support dept.
• Assisting in providing weekly feedback to Operations dept. on repaired items.
• Weekly stock report to R.M for projects sites in consent to site incharge.
• Assisting in coordination with Store Department & Logistic Department for material delivery. After proper IQC by concern department, Store dept will accept the material in ERP software & record each item with serial no & Item Batch.
• After updating the stock in records inform Concern Department. (In case of material against tender supply order) for collection or site handover.
• Assisting in getting the material verified and checked from Projects/ Ops & maintaining a hard copy of PDI report in the file.
• Assisting in material issuance only against written approval of respective HOD & keep the records for internal audit purpose of all items issued / received & update the same.
• Responsible for record updation for all in-house material issued to admin dept
💡 Quick Summary
Seeking a career-building opportunity? The Store Executive position is now open for candidates interested in the Admin Executive sector. This role in Bengaluru offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
