Job Description
Department: Facilities Management
Employment Type: Full-Time
Requisition ID: 1622
Date Posted: March 26, 2026
Closing Date: April 9, 2026 or until filled
Job Summary:
Reporting to the Sr. Manager, Treasury, Risk and Planning, the Supervisor, Facilities & Property Management will oversee facilities and mailroom functions and assist with the day-to-day operations of the UFA real estate portfolio. The mandate is to support the organization through the efficient operation of UFA’s physical assets, acquisition/divestiture, lease management and negotiation. The role will also coordinate all other non-operating properties and general real estate requests and will be accountable to ensure the workflow to support UFA’s real estate and facilities needs are in place, working effectively and efficiently.
Responsibilities:
Oversee the operations of UFA’s Calgary Support Office (CSO) including the performance of two direct reports, Facilities Lead and Facilities Coordinator.
Responsible for relationship management with landlords at all leased sites
Responsible for ensuring that the back office and workflow to support UFA’s facilities needs are in place and working effectively and efficiently.
Build and maintain positive working relationships with tenants, neighbors, local authorities, and stakeholders. Ensure quality control and client satisfaction with overall team performance.
Provide coordination of facilities services, scheduling with sites, oversee PO creation and follow up, invoice handling, and vendor set-up etc.
Maintenance Program process development and implementation. Facilitate regular vendor RFQ’s
Management of vacant sites and facilities setup of new sites including services such as utilities, waste management, security, lawn maintenance
Oversee and in collaboration with the Accounting Department to prepare and review all incoming and outgoing annual lease reconciliations and rent schedules.
Responsible for assisting with budgets, forecasting, and reconciling all property income and expenses.
Review and payment of property taxes and business licenses at all sites
Coordination of utilities and waste services programs including vendor selection and contract negotiations
Qualifications:
A Post-secondary degree or equivalent in general business or economics/accounting and real estate is required.
8+ years direct Property/Facility Management including tenant and vendor communication, tenant relations and facilities management
Accounting acumen preferred – SAP experience, Microsoft Word and Excel, Power Point.
Conversant with commercial leasing and property operations, preferably including the retail or industrial sectors.
Demonstrate agility and problem-solving skills.
Strong communication skills and team player.
General business acumen – a good understanding of how the various components of the enterprise integrate with and depend upon each other.
#IND1
You and UFA. Let’s Grow Together.
UFA is one of Canada’s largest and most progressive agricultural co-operatives. We’re a multi-billion-dollar organization that offers the products, services, and support our 127,000+ members need to build, grow and succeed. While our roots will always be in agriculture, we’re proud to support the industries and communities that drive Western Canada’s economy. We need your skills, expertise and ideas to help us keep growing.
A Business with a Purpose - Join a member-owned co-operative with a mission that matters: improving the well-being of our members, helping them feed the world, and enabling investment in local communities.
Recognized and Rewarded for Your Performance - At UFA, success is shared. You’ll own your work and be recognized for both individual and organizational results.
Work-Life Success - We prioritize safety, respect your time, and offer flexible options and comprehensive benefits to support your life inside and outside of work.
We Help Each Other Grow - Our collaborative culture fosters growth through hands-on experience, mentorship, training, educational support, and diverse career paths.
Diversity Equity, and Belonging
At UFA, we care about our employees and what makes them unique. We strive to create an inclusive environment that welcomes employees from diverse backgrounds, where everyone can do their best work. If you require accommodation during the application or selection process, please contact [email protected].
Stay Connected
Follow us on LinkedIn, Instagram, and Facebook for the latest updates.
We thank all applicants for their interest. Only those selected for an interview will be contacted.
Employment Type: Full-Time
Requisition ID: 1622
Date Posted: March 26, 2026
Closing Date: April 9, 2026 or until filled
Job Summary:
Reporting to the Sr. Manager, Treasury, Risk and Planning, the Supervisor, Facilities & Property Management will oversee facilities and mailroom functions and assist with the day-to-day operations of the UFA real estate portfolio. The mandate is to support the organization through the efficient operation of UFA’s physical assets, acquisition/divestiture, lease management and negotiation. The role will also coordinate all other non-operating properties and general real estate requests and will be accountable to ensure the workflow to support UFA’s real estate and facilities needs are in place, working effectively and efficiently.
Responsibilities:
Oversee the operations of UFA’s Calgary Support Office (CSO) including the performance of two direct reports, Facilities Lead and Facilities Coordinator.
Responsible for relationship management with landlords at all leased sites
Responsible for ensuring that the back office and workflow to support UFA’s facilities needs are in place and working effectively and efficiently.
Build and maintain positive working relationships with tenants, neighbors, local authorities, and stakeholders. Ensure quality control and client satisfaction with overall team performance.
Provide coordination of facilities services, scheduling with sites, oversee PO creation and follow up, invoice handling, and vendor set-up etc.
Maintenance Program process development and implementation. Facilitate regular vendor RFQ’s
Management of vacant sites and facilities setup of new sites including services such as utilities, waste management, security, lawn maintenance
Oversee and in collaboration with the Accounting Department to prepare and review all incoming and outgoing annual lease reconciliations and rent schedules.
Responsible for assisting with budgets, forecasting, and reconciling all property income and expenses.
Review and payment of property taxes and business licenses at all sites
Coordination of utilities and waste services programs including vendor selection and contract negotiations
Qualifications:
A Post-secondary degree or equivalent in general business or economics/accounting and real estate is required.
8+ years direct Property/Facility Management including tenant and vendor communication, tenant relations and facilities management
Accounting acumen preferred – SAP experience, Microsoft Word and Excel, Power Point.
Conversant with commercial leasing and property operations, preferably including the retail or industrial sectors.
Demonstrate agility and problem-solving skills.
Strong communication skills and team player.
General business acumen – a good understanding of how the various components of the enterprise integrate with and depend upon each other.
#IND1
You and UFA. Let’s Grow Together.
UFA is one of Canada’s largest and most progressive agricultural co-operatives. We’re a multi-billion-dollar organization that offers the products, services, and support our 127,000+ members need to build, grow and succeed. While our roots will always be in agriculture, we’re proud to support the industries and communities that drive Western Canada’s economy. We need your skills, expertise and ideas to help us keep growing.
A Business with a Purpose - Join a member-owned co-operative with a mission that matters: improving the well-being of our members, helping them feed the world, and enabling investment in local communities.
Recognized and Rewarded for Your Performance - At UFA, success is shared. You’ll own your work and be recognized for both individual and organizational results.
Work-Life Success - We prioritize safety, respect your time, and offer flexible options and comprehensive benefits to support your life inside and outside of work.
We Help Each Other Grow - Our collaborative culture fosters growth through hands-on experience, mentorship, training, educational support, and diverse career paths.
Diversity Equity, and Belonging
At UFA, we care about our employees and what makes them unique. We strive to create an inclusive environment that welcomes employees from diverse backgrounds, where everyone can do their best work. If you require accommodation during the application or selection process, please contact [email protected].
Stay Connected
Follow us on LinkedIn, Instagram, and Facebook for the latest updates.
We thank all applicants for their interest. Only those selected for an interview will be contacted.
💡 Quick Summary
Seeking a career-building opportunity? The Supervisor, Facilities Management position is now open for candidates interested in the Back Office Jobs sector. This role in Calgary offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
