Job Description
Salary Range: $32.21 - $40.06 + applicable differentials
Division: Materials Management
Job Title: Supply Chain Associate
Job Code: 508
Position Summary
Responsible for receiving, storing, and issuing hospital supplies and equipment. The Supply Chain associate is also assigned the responsibility of carrying out the functions and duties of the Mailroom.
In addition to performing the essential functions listed below, may also be assigned other duties as required.
Statement of Accountability
Reports to: Distribution Supervisor/Manager
1
Job Description Template – Revised 10/18/2021
Qualifications
Education
Licensure
Work Experience
Skills/computer/ specific technical
Other qualifications, miscellaneous
Specify if qualifications are Required or Preferred
Education:
Required: High School Graduate.
Licenses/Certifications:
Valid California Driver’s license with good driving record required
Experience:
Required: Demonstrated clerical and math aptitude.
Preferred: Six(6) month experience in warehousing, store-keeping stock control work, and customer service related.
Skills and Abilities:
Preferred: Working knowledge of medical device/supply terminology.
Essential Job Responsibilities
Achieving Results
Key Components: assess, plan, evaluate, demonstrate initiative, quality of work, productivity
Accurately checks incoming shipments againsts purchase orders.
Fills orders quickly and accurately from requisitions and pick-lists.
Monitors and maintains par level locations including automated supply stations as required.
Receives, stores, issues and delivers materials, supplies and equipment.
Checks merchandise received for conformity to specifications; reports shortages and damaged goods received and report other discrepancies.
Assists in packaging, marking and shipping merchandise returned for credit, exchange or repair.
Receives, sorts and distributes incoming mail and interoffice correspondence according to a pre-defined schedule.
Duplicates forms and other materials for requesting departments. Maintains recrods of forms duplicated and delivers forms as needed.
Assists in maintaining the warehouse(s) and all mailroom areas in a clean and orderly fashion.
Performs clerical and computer related duties as assigned.
Demonstrates Skill
Key Components: competency, job knowledge, organizational skills, analytical skill, management of information, employee & patient safety
Drives Hospital owned vehicles in order to deliver supplies and pick up returns/daily mail.
Planning & Coordinating
Key Components: delegates, decision making, problem solving, management of resources
Assists in periodic and annual inventories.
Assists in maintaining appropriate records and performs filing and other routine clerical functions. Keep records on all incoming capital equipment within the Healthcare System.
Professionalism
Key Components: dependability, interpersonal skills, teamwork, patient first ethic, customer service, communication skills, punctuality/attendance, receptiveness to criticism, judgment, confidentiality
Provides support to all on-site and off-site departments
Demonstrates good judgement when communicating with patients/customers of various age groups by modifying deliveyr and complexity of information based on age.
Improving the Organization
Key Components: performance improvement, quality initiatives
1. Participates in multidisciplinary performance imporovement activities.
2. Participates in improving service by serving on committees or task forces, collecting data when appropriate and sharing ideas for improvement.
3. Serves on Process Improvement / LEAN workshop teams as requested.
4. Reports significant quality or risk related problems to the Quality and Risk Management Department.
Self-Development
Key Components: maintain license/certification, education and training
Attends all required meetings and in-services. Attends at least one educational program each year.
Seeks to improve performance by participating in self-development activities, in-service and continuing education that is appropriate to the area of service.
Regulatory Compliance
Key Components: JCAHO, Title 22, OIG, HIPAA, State/Federal laws, hospital policies
Demonstrates awareness of and compliance with regulatory standards, i.e. JCAHO, Title 22, Title 17, OSHA, EMTALA, HIPAA, and other services specific regulations
Performs other related duties.
Infection Control
Prevents the acquisition of Hospital Acquired Infection by adhering to hand hygiene practices and infection control policies and procedures
1. Demonstrates good hand hygiene practices and awareness of policies and regulations.
2. Reports any potential infection control risk factors within the organization.
Patient First Ethic
Enhancing the patient Experience.
Routinely performs acts of kindness to patients.
Consistently exceeds patient expectations.
Consistently recognized by patients, peers and managers for exhibiting compassionate patient care.
Embraces organization changes in relationship to compassionate patient care
Consistently listens and empathetically responds to patient concerns.
Consistently follows Patient First Ethic
Demonstrates good judgement when communicating with patients/customers of various age groups by modifying delivery and complexity of information based on age.
Ensure all interactions with patients along with internal and external customers are handled in a positive manner. Providing high level customer service should always be a priority.
1
Job Description Template – Revised 10/18/2021
Prepared by:
Victoria Cayetano, Distribution Supervisor
Date:
11/11/21
Approved by:
Title:
Date:
Approved by:
Title:
Chief of Systems Ops & Support
Personnel Office Review:
Date:
Revised Date:
1
Job Description Template – Revised 10/18/2021
Physical Requirements
Job # 508 Job Title Supply Chain associate
Physical Activities – General description. Show average time (0 – 8 hours) per workday.
Sitting:
None/minimal (0-1)
Occasional (1-2)
Frequent (3-4)
Continuous (5+ Hrs)
Walking:
None/minimal (0-1)
Occasional (1-2)
Frequent (3-4)
Continuous (5+ Hrs)
Standing:
None/minimal (0-1)
Occasional (1-2)
Frequent (3-4)
Continuous (5+ Hrs)
Bending:
None/minimal (0-1)
Occasional (1-2)
Frequent (3-4)
Continuous (5+ Hrs)
Squat, kneel,
None/minimal (0-1)
Occasional (1-2)
Frequent (3-4)
Continuous (5+ Hrs) crawl:
Weight lifted / force exerted. Show average time (0 – 8 hours) per workday:
0 -25 lbs. (light):
None/minimal (0-1) Occasional (1-2)
Frequent (3-4)
Continuous (5+ Hrs)
26 - 50 lbs. (med):
None/minimal (0-1) Occasional (1-2)
Frequent (3-4)
Continuous (5+ Hrs)
51 + lbs. (heavy):
None/minimal (0-1) Occasional (1-2)
Frequent (3-4)
Continuous (5+ Hrs)
Describe type of activity:
Pushing/Pulling
Reaching above shoulder level
Lifting
Carrying.
Details of heaviest item/activity: 50+
Repetitive use of hands. Show average (0 – 8 hours) / workday:
Both hands:
None/minimal (0-1)
Occasional (1-2)
Frequent (3-4)
Continuous (5+ Hrs)
Dominant only:
None/minimal (0-1)
Occasional (1-2)
Frequent (3-4)
Continuous (5+ Hrs))
Dexterity:
Simple grasping
Power grasping
Fine manipulation.
Describe any special activity:
Repetitive use of feet (other than walking/standing), i.e. foot control. Show average time (0 – 8 hours) workday:
Right Left Both
None/minimal (0-1) Occasional (1-2) Frequent (3-4)
Continuous (5+ Hrs)
Describe any special activity:
Vision requirements: Basic Vision Requirements; including Close Vision (clear vision at 20 inches or less) and Distance Vision (clear at 20 feet or more).
1
Job Description Template – Revised 10/18/2021
Specific Vision Requirements:
Color Vision (ability to identify and distinguish colors)
Peripheral Vision (ability to observe up/down or left/right while eyes are fixed on a given point)
Depth Perception (three-dimensional vision; ability to judge distances and spatial relationships)
1
Job Description Template – Revised 10/18/2021
Describe any special vision requirement:
Hearing requirements: Basic Hearing Requirements; including ability to hear alarms and pages, ability to hear communications, requests or instructions from patients, staff or public.
1
Job Description Template – Revised 10/18/2021
Describe any special hearing requirement:
Work Environment - This job requires exposure to the following environmental conditions:
Blood or body fluids
e.
Toxic or caustic chemicals
i.
Electrical shock risk.
Wet, humid conditions (non-weather)
f.
Outdoor weather conditions
j.
Risk of radiation
Work near moving mechanical parts
g. Extreme cold (non-weather)
k.
Vibration
Fumes or airborne particles
h.
Extreme heat (non-weather)
Noise level for work environment is:
Very Quiet
Quiet
Moderate
Loud
Very Loud
Other (if applicable):
1
Job Description Template – Revised 10/18/2021
Job Hazard Analysis
Department:Materials Management
Job Code: 508
Hazards Which May Be Encountered
Injury
Methods To Prevent Injuries
Lifting Objects/Patients
Back Injuries
Hernias
Understand A&P of the back, causes of back pain, preventive approaches, use of aids when lifting.
Preventive measures when lifting and use aids when lifting.
Slip/Trip/Falls
Contusions, Sprains, Strains
Avoid undue speed. Use handrails. Clean up spills immediately.
Fires & Natural Disasters
Burns & All Types of Injuries
Recognize possible causes of fires. Smoking materials, faulty equipment. Employees should educate patients. Compressed gasses are flammable & under pressure so must be handled with care. Workers need to be familiar with disaster plans and know exit routes.
Electrical Hazards
Shocks & Burns
Be aware of unsafe equipment and appliances. Attend electrical safety classes and seek assistance if any unsafe areas are noted.
Assaults
Minor Injury to Death
Employees need to be cognizant to potential dangers to ensure safety. Awareness of existing security measures and defensive behavior can protect employee from assaults.
Needles & Sharps
Cuts, Punctures, Lacerations
Sharps should be discarded in designated containers. Employees should exam & handle soiled linens & similar items as if they contained hazardous items.
Obstacles & Broken Objects
Abrasions, Contusions, and Lacerations
Arrange furniture to allow free movement about the room. Keep doors & drawers closed when not in use. Clean/discard broken objects properly (i.e. broken glass should be swept up - not picked up with fingers).
Possible Exposures to Infections Hepatitis/Tuberculosis/Cytomegalovirus/Varicella/AIDS/Herpes/Staph Infections, Lice/Scabies/Rubeola
Infection
Use Infection Control procedures as defined in Infection Control manual. These include hand washing, protective clothing, knowing the risks. Label linens and wastes properly.
Possible exposure to acids & other chemicals used within the hospital
Refer to SDS's
Employees should follow procedures as explained in their department Hazardous Material training and refer to SDS's before using/handling any chemical. Follow procedures and do not use any chemical without proper labeling.
Hazards Which May Be Encountered
Injury
Methods To Prevent Injuries
Latex
Dermatitis to death
Alert supervisor if you feel that you are allergic to latex materials. Use non-latex gloves for sterile procedures.
Soaps, Detergents, Cleaning Solutions
Dermatitis
Follow Departmental procedures. Protective clothing is available if Dept. is unable to substitute agents that do not cause dermatitis.
Ergonomic Problems
Wide Variety of Musculoskeletal nervous disorders
Body mechanics, positioning of equipment / furniture, and repetitive actions can cause employees to experience a variety of physical problems. Employees should follow safe body mechanics as described in hospital education. Employees are encouraged to seek assistance from their supervisor if they feel a task is causing them to experience physical problems. Work site evaluation may be indicated and this should be discussed with manager.
Possible Chemical Exposure
Refer to SDS's
Employees work with a variety of chemicals within the lab setting. Employees receive training upon hire and also are expected to review the Chemical Safety Plan yearly. Employees are expected to follow safe working procedures as instructed.
Possible exposure to radiation
Sterility, Cancer, Shortened Life Expectancy
When appropriate, employees should wear film badges (they are monitored routinely) and use lead aprons, gloves, or shields. Identify and appropriately manage radiation therapy patients and their secretions.
Possible Exposure to Chemotherapeutic Agents
Refer to SDS's
Employees involved in preparation or administration of chemotherapy drugs have potential for exposure. Employees must undergo training in their department and should follow procedures as directed.
Exposure to Video Display Terminals
Eye strain & stress in addition to ergonomic complaints
It is unknown if significant visual dysfunction results from long-term use of VDT's. Problems may be controlled with control of lighting and glare, the color contrast, and workers should have adequately corrected vision. Employees should seek assistance from their supervisor if they feel VDT is causing problems for them.
1
Job Description Template – Revised 10/18/2021
Division: Materials Management
Job Title: Supply Chain Associate
Job Code: 508
Position Summary
Responsible for receiving, storing, and issuing hospital supplies and equipment. The Supply Chain associate is also assigned the responsibility of carrying out the functions and duties of the Mailroom.
In addition to performing the essential functions listed below, may also be assigned other duties as required.
Statement of Accountability
Reports to: Distribution Supervisor/Manager
1
Job Description Template – Revised 10/18/2021
Qualifications
Education
Licensure
Work Experience
Skills/computer/ specific technical
Other qualifications, miscellaneous
Specify if qualifications are Required or Preferred
Education:
Required: High School Graduate.
Licenses/Certifications:
Valid California Driver’s license with good driving record required
Experience:
Required: Demonstrated clerical and math aptitude.
Preferred: Six(6) month experience in warehousing, store-keeping stock control work, and customer service related.
Skills and Abilities:
Preferred: Working knowledge of medical device/supply terminology.
Essential Job Responsibilities
Achieving Results
Key Components: assess, plan, evaluate, demonstrate initiative, quality of work, productivity
Accurately checks incoming shipments againsts purchase orders.
Fills orders quickly and accurately from requisitions and pick-lists.
Monitors and maintains par level locations including automated supply stations as required.
Receives, stores, issues and delivers materials, supplies and equipment.
Checks merchandise received for conformity to specifications; reports shortages and damaged goods received and report other discrepancies.
Assists in packaging, marking and shipping merchandise returned for credit, exchange or repair.
Receives, sorts and distributes incoming mail and interoffice correspondence according to a pre-defined schedule.
Duplicates forms and other materials for requesting departments. Maintains recrods of forms duplicated and delivers forms as needed.
Assists in maintaining the warehouse(s) and all mailroom areas in a clean and orderly fashion.
Performs clerical and computer related duties as assigned.
Demonstrates Skill
Key Components: competency, job knowledge, organizational skills, analytical skill, management of information, employee & patient safety
Drives Hospital owned vehicles in order to deliver supplies and pick up returns/daily mail.
Planning & Coordinating
Key Components: delegates, decision making, problem solving, management of resources
Assists in periodic and annual inventories.
Assists in maintaining appropriate records and performs filing and other routine clerical functions. Keep records on all incoming capital equipment within the Healthcare System.
Professionalism
Key Components: dependability, interpersonal skills, teamwork, patient first ethic, customer service, communication skills, punctuality/attendance, receptiveness to criticism, judgment, confidentiality
Provides support to all on-site and off-site departments
Demonstrates good judgement when communicating with patients/customers of various age groups by modifying deliveyr and complexity of information based on age.
Improving the Organization
Key Components: performance improvement, quality initiatives
1. Participates in multidisciplinary performance imporovement activities.
2. Participates in improving service by serving on committees or task forces, collecting data when appropriate and sharing ideas for improvement.
3. Serves on Process Improvement / LEAN workshop teams as requested.
4. Reports significant quality or risk related problems to the Quality and Risk Management Department.
Self-Development
Key Components: maintain license/certification, education and training
Attends all required meetings and in-services. Attends at least one educational program each year.
Seeks to improve performance by participating in self-development activities, in-service and continuing education that is appropriate to the area of service.
Regulatory Compliance
Key Components: JCAHO, Title 22, OIG, HIPAA, State/Federal laws, hospital policies
Demonstrates awareness of and compliance with regulatory standards, i.e. JCAHO, Title 22, Title 17, OSHA, EMTALA, HIPAA, and other services specific regulations
Performs other related duties.
Infection Control
Prevents the acquisition of Hospital Acquired Infection by adhering to hand hygiene practices and infection control policies and procedures
1. Demonstrates good hand hygiene practices and awareness of policies and regulations.
2. Reports any potential infection control risk factors within the organization.
Patient First Ethic
Enhancing the patient Experience.
Routinely performs acts of kindness to patients.
Consistently exceeds patient expectations.
Consistently recognized by patients, peers and managers for exhibiting compassionate patient care.
Embraces organization changes in relationship to compassionate patient care
Consistently listens and empathetically responds to patient concerns.
Consistently follows Patient First Ethic
Demonstrates good judgement when communicating with patients/customers of various age groups by modifying delivery and complexity of information based on age.
Ensure all interactions with patients along with internal and external customers are handled in a positive manner. Providing high level customer service should always be a priority.
1
Job Description Template – Revised 10/18/2021
Prepared by:
Victoria Cayetano, Distribution Supervisor
Date:
11/11/21
Approved by:
Title:
Date:
Approved by:
Title:
Chief of Systems Ops & Support
Personnel Office Review:
Date:
Revised Date:
1
Job Description Template – Revised 10/18/2021
Physical Requirements
Job # 508 Job Title Supply Chain associate
Physical Activities – General description. Show average time (0 – 8 hours) per workday.
Sitting:
None/minimal (0-1)
Occasional (1-2)
Frequent (3-4)
Continuous (5+ Hrs)
Walking:
None/minimal (0-1)
Occasional (1-2)
Frequent (3-4)
Continuous (5+ Hrs)
Standing:
None/minimal (0-1)
Occasional (1-2)
Frequent (3-4)
Continuous (5+ Hrs)
Bending:
None/minimal (0-1)
Occasional (1-2)
Frequent (3-4)
Continuous (5+ Hrs)
Squat, kneel,
None/minimal (0-1)
Occasional (1-2)
Frequent (3-4)
Continuous (5+ Hrs) crawl:
Weight lifted / force exerted. Show average time (0 – 8 hours) per workday:
0 -25 lbs. (light):
None/minimal (0-1) Occasional (1-2)
Frequent (3-4)
Continuous (5+ Hrs)
26 - 50 lbs. (med):
None/minimal (0-1) Occasional (1-2)
Frequent (3-4)
Continuous (5+ Hrs)
51 + lbs. (heavy):
None/minimal (0-1) Occasional (1-2)
Frequent (3-4)
Continuous (5+ Hrs)
Describe type of activity:
Pushing/Pulling
Reaching above shoulder level
Lifting
Carrying.
Details of heaviest item/activity: 50+
Repetitive use of hands. Show average (0 – 8 hours) / workday:
Both hands:
None/minimal (0-1)
Occasional (1-2)
Frequent (3-4)
Continuous (5+ Hrs)
Dominant only:
None/minimal (0-1)
Occasional (1-2)
Frequent (3-4)
Continuous (5+ Hrs))
Dexterity:
Simple grasping
Power grasping
Fine manipulation.
Describe any special activity:
Repetitive use of feet (other than walking/standing), i.e. foot control. Show average time (0 – 8 hours) workday:
Right Left Both
None/minimal (0-1) Occasional (1-2) Frequent (3-4)
Continuous (5+ Hrs)
Describe any special activity:
Vision requirements: Basic Vision Requirements; including Close Vision (clear vision at 20 inches or less) and Distance Vision (clear at 20 feet or more).
1
Job Description Template – Revised 10/18/2021
Specific Vision Requirements:
Color Vision (ability to identify and distinguish colors)
Peripheral Vision (ability to observe up/down or left/right while eyes are fixed on a given point)
Depth Perception (three-dimensional vision; ability to judge distances and spatial relationships)
1
Job Description Template – Revised 10/18/2021
Describe any special vision requirement:
Hearing requirements: Basic Hearing Requirements; including ability to hear alarms and pages, ability to hear communications, requests or instructions from patients, staff or public.
1
Job Description Template – Revised 10/18/2021
Describe any special hearing requirement:
Work Environment - This job requires exposure to the following environmental conditions:
Blood or body fluids
e.
Toxic or caustic chemicals
i.
Electrical shock risk.
Wet, humid conditions (non-weather)
f.
Outdoor weather conditions
j.
Risk of radiation
Work near moving mechanical parts
g. Extreme cold (non-weather)
k.
Vibration
Fumes or airborne particles
h.
Extreme heat (non-weather)
Noise level for work environment is:
Very Quiet
Quiet
Moderate
Loud
Very Loud
Other (if applicable):
1
Job Description Template – Revised 10/18/2021
Job Hazard Analysis
Department:Materials Management
Job Code: 508
Hazards Which May Be Encountered
Injury
Methods To Prevent Injuries
Lifting Objects/Patients
Back Injuries
Hernias
Understand A&P of the back, causes of back pain, preventive approaches, use of aids when lifting.
Preventive measures when lifting and use aids when lifting.
Slip/Trip/Falls
Contusions, Sprains, Strains
Avoid undue speed. Use handrails. Clean up spills immediately.
Fires & Natural Disasters
Burns & All Types of Injuries
Recognize possible causes of fires. Smoking materials, faulty equipment. Employees should educate patients. Compressed gasses are flammable & under pressure so must be handled with care. Workers need to be familiar with disaster plans and know exit routes.
Electrical Hazards
Shocks & Burns
Be aware of unsafe equipment and appliances. Attend electrical safety classes and seek assistance if any unsafe areas are noted.
Assaults
Minor Injury to Death
Employees need to be cognizant to potential dangers to ensure safety. Awareness of existing security measures and defensive behavior can protect employee from assaults.
Needles & Sharps
Cuts, Punctures, Lacerations
Sharps should be discarded in designated containers. Employees should exam & handle soiled linens & similar items as if they contained hazardous items.
Obstacles & Broken Objects
Abrasions, Contusions, and Lacerations
Arrange furniture to allow free movement about the room. Keep doors & drawers closed when not in use. Clean/discard broken objects properly (i.e. broken glass should be swept up - not picked up with fingers).
Possible Exposures to Infections Hepatitis/Tuberculosis/Cytomegalovirus/Varicella/AIDS/Herpes/Staph Infections, Lice/Scabies/Rubeola
Infection
Use Infection Control procedures as defined in Infection Control manual. These include hand washing, protective clothing, knowing the risks. Label linens and wastes properly.
Possible exposure to acids & other chemicals used within the hospital
Refer to SDS's
Employees should follow procedures as explained in their department Hazardous Material training and refer to SDS's before using/handling any chemical. Follow procedures and do not use any chemical without proper labeling.
Hazards Which May Be Encountered
Injury
Methods To Prevent Injuries
Latex
Dermatitis to death
Alert supervisor if you feel that you are allergic to latex materials. Use non-latex gloves for sterile procedures.
Soaps, Detergents, Cleaning Solutions
Dermatitis
Follow Departmental procedures. Protective clothing is available if Dept. is unable to substitute agents that do not cause dermatitis.
Ergonomic Problems
Wide Variety of Musculoskeletal nervous disorders
Body mechanics, positioning of equipment / furniture, and repetitive actions can cause employees to experience a variety of physical problems. Employees should follow safe body mechanics as described in hospital education. Employees are encouraged to seek assistance from their supervisor if they feel a task is causing them to experience physical problems. Work site evaluation may be indicated and this should be discussed with manager.
Possible Chemical Exposure
Refer to SDS's
Employees work with a variety of chemicals within the lab setting. Employees receive training upon hire and also are expected to review the Chemical Safety Plan yearly. Employees are expected to follow safe working procedures as instructed.
Possible exposure to radiation
Sterility, Cancer, Shortened Life Expectancy
When appropriate, employees should wear film badges (they are monitored routinely) and use lead aprons, gloves, or shields. Identify and appropriately manage radiation therapy patients and their secretions.
Possible Exposure to Chemotherapeutic Agents
Refer to SDS's
Employees involved in preparation or administration of chemotherapy drugs have potential for exposure. Employees must undergo training in their department and should follow procedures as directed.
Exposure to Video Display Terminals
Eye strain & stress in addition to ergonomic complaints
It is unknown if significant visual dysfunction results from long-term use of VDT's. Problems may be controlled with control of lighting and glare, the color contrast, and workers should have adequately corrected vision. Employees should seek assistance from their supervisor if they feel VDT is causing problems for them.
1
Job Description Template – Revised 10/18/2021
💡 Quick Summary
Seeking a career-building opportunity? The Supply Chain Associate - Materials Management -PER DIEM - VARIABLE position is now open for candidates interested in the Back Office Jobs sector. This role in Fremont offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
