Support Officer

In this role you will:

* Examine incoming correspondence to determine the appropriate action.

* Check outgoing correspondence for content and adherence to style guides and formatting requirements and amend where necessary.

* Register incoming and outgoing correspondence and prioritise accordingly.

* Manage appointment diary on behalf of management.

* Ensure the confidentiality of all documentation handled and maintain a secure filing system.

* Liaise with officers at all levels within both public and private sectors in relation to the centre's activities.

* Schedule meetings, book meeting rooms and organise teleconferencing if necessary.

* Book travel including accommodation, car hire and flights.

* Provide support and advice to other staff administrative issues and assist with the preparation of briefs, memorandums, submissions and executive and ministerial correspondence.

* Provide support and assistance in the use and maintenance of office communication and technology including answering phones, facsimiles, photocopiers, printers and computers.

* Screen telephone calls and redirect enquiries to appropriate areas of the office and Agency.

* Provide administrative functions and confidential administrative support for the centre including faxing, photocopying, filing activities and taking minutes at various meetings.

* Undertake procurement activities to ensure centre resources are adequate including stationery and miscellaneous office supplies.

* Perform the computer-based functions of word processing, data entry and using spreadsheets.

* Undertake procurement and financial processing duties requiring financial reporting, purchase orders, corporate card reconciliation, monitoring of transactions and conduct banking as required.

* Process human resources paperwork including the processing and record keeping if required.

* Perform opening and closing procedure.

Applications to remain current for 12 months.