Support Staff Assistant

Job Summary

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We are seeking an experienced and skilled Executive Assistant to provide administrative support to the Vice-Chancellor. The successful candidate will have excellent communication and organizational skills, as well as the ability to work independently and as part of a team.

Key Responsibilities:

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• Administrative Support: Provide administrative support to the VC, including managing their schedule, coordinating meetings and events, and handling correspondence and communication.">

• Communication & Liaison: Serve as the first point of contact between the VC and internal/external stakeholders, communicating instructions, policies, and decisions to university faculty/staff.">

• Meeting & Event Coordination: Coordinate board meetings, academic councils, and official events, preparing agendas, minutes, and follow-ups for meetings.">

• Confidentiality & Discretion: Handle sensitive and confidential information with integrity, ensuring the security of classified documents and communications.">

• Office & Staff Management: Supervise and coordinate with clerical and support staff in the VC's office, ensuring the office operates efficiently and remains well-organized.">

• Research & Analysis: Conduct research on academic policies, government regulations, and strategic initiatives, assisting in preparing speeches, reports, and policy drafts for the VC.">

• Public Relations & Protocol: Ensure proper protocols are followed when dealing with dignitaries and visitors, representing the VC's office professionally in all interactions.">

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Requirements:

To be successful in this role, you will need to have excellent organizational and communication skills, as well as the ability to work independently and as part of a team. You should also have a strong attention to detail and be able to maintain confidentiality when dealing with sensitive information.