Job Description
Job description
Experience required:
2-3 year's experience.
Responsibilities : -
Reception Management:
The Receptionist will greet clients, visitors, and vendors warmly, manage the reception area to ensure it is organized and welcoming, handle incoming phone calls, take messages, and direct visitors to the appropriate person or department.
Client Coordination:
This role involves scheduling and managing client appointments, maintaining a visitor log, ensuring security protocols are followed, and providing refreshments and comfort to clients while they wait.
Administrative Support:
The Receptionist will assist with preparing documents, handling mail and deliveries, maintaining office supplies inventory, and supporting data entry, filing, and record-keeping to ensure smooth office operations.
Communication & Coordination:
The role requires coordinating with internal departments for efficient communication, organizing meetings, preparing agendas, taking minutes, and managing the firm’s calendar to avoid scheduling conflicts.
Support to Legal Teams:
This includes assisting legal teams with document filing, organizing case files, managing confidential information, and liaising with clients on behalf of legal professionals to schedule meetings or appointments.
Client & Vendor Relations:
The Receptionist will build and maintain positive relationships with clients and vendors, handle client complaints with care, and escalate issues when necessary to ensure satisfaction.
Compliance & Confidentiality:
This role ensures that all client and firm information is handled with the highest level of confidentiality and compliance with firm policies, legal, and ethical standards.
Experience required:
2-3 year's experience.
Responsibilities : -
Reception Management:
The Receptionist will greet clients, visitors, and vendors warmly, manage the reception area to ensure it is organized and welcoming, handle incoming phone calls, take messages, and direct visitors to the appropriate person or department.
Client Coordination:
This role involves scheduling and managing client appointments, maintaining a visitor log, ensuring security protocols are followed, and providing refreshments and comfort to clients while they wait.
Administrative Support:
The Receptionist will assist with preparing documents, handling mail and deliveries, maintaining office supplies inventory, and supporting data entry, filing, and record-keeping to ensure smooth office operations.
Communication & Coordination:
The role requires coordinating with internal departments for efficient communication, organizing meetings, preparing agendas, taking minutes, and managing the firm’s calendar to avoid scheduling conflicts.
Support to Legal Teams:
This includes assisting legal teams with document filing, organizing case files, managing confidential information, and liaising with clients on behalf of legal professionals to schedule meetings or appointments.
Client & Vendor Relations:
The Receptionist will build and maintain positive relationships with clients and vendors, handle client complaints with care, and escalate issues when necessary to ensure satisfaction.
Compliance & Confidentiality:
This role ensures that all client and firm information is handled with the highest level of confidentiality and compliance with firm policies, legal, and ethical standards.
💡 Quick Summary
Seeking a career-building opportunity? The Talescope | Administrative Executive position is now open for candidates interested in the Office Assistant Jobs sector. This role in Alwar offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
