Job Description
Full job description
The Ministry acts in the world to build a safer, more prosperous and more sustainable future for New Zealanders.
Kia hangai ake e te Manatu he ao-haumaru, ao-tonui, ao-pumau, ki te oranga tonutanga mo Aotearoa whanui.
Provide a wide range of administrative services
Support a diverse, fast paced, high performing team
Full-time, permanent role based in Wellington
Join us and work in a collaborative environment utilising your administrative skills to support business operations at the Ministry of Foreign Affairs and Trade.
About the role - Korero mo te turanga
The key purpose of the Team Administrator role is to provide a broad range of administrative support for the Ministry, providing support in business administration and corporate services such as financial administration, information management, correspondence and travel, diary management, as well as meeting and event coordination.
While many of our staff are based offshore, our onshore staff - especially our Team Administrators, are critical to ensuring our people are enabled to do the amazing work they do, wherever they are.
Our Team Administrators are proactive, organised and have great relationship skills - and as a result they become highly sought after for (non-foreign policy) secondments, projects and development opportunities within the Ministry - so this means we are regularly on the hunt for our next great administrator.
Right now we have an opportunity available for a Team Administrator in our Trade and Economic Group. The responsibilities for this Wellington-based permanent role include:
Providing administrative support to enable the smooth operation of office systems, resources and equipment that support the Group's work programme
Supporting and assisting managers to meet all their organisational / Group responsibilities including finance, audit, resources, information and security
Arranging and organising functions, meetings, workshops and training events
Coordinating the recruitment and induction processes for staff within the Group
Assisting with budget forecasting, estimates and monitoring in coordination with Managers
For more detail you can view a copy of the position description here.
The appointing range for this role is between $57,656 to midpoint of $64,062 total remuneration, inclusive of our 3% KiwiSaver employer contribution. Appointment within this range will depend on your level of experience.
Who are we looking for? - Ma wai te mahi nei?
We have a large number of Team Administrators across the Ministry and they come from all walks of life with a wide range of backgrounds and experiences - and we love that!
So when you put in your application please make sure you tell us about the unique value you can bring to the Ministry and highlight your great administration skills including things like your:
Strong customer focus, with outstanding interpersonal and communication skills
Excellent attention to detail
Natural planning and organisation skills with the ability to self-manage and use your initiative
Flexibility and ability to adapt quickly in a reactive environment
Technical skills and confidence using the MS Office suite
Understanding of The Treaty of Waitangi/Te Tiriti, Te Reo Maori and Maori customs and protocols would be beneficial.
Why MFAT? - Nga hua o te mahi i te Manatu Aorere?
We are committed to a focus on leadership, talent, training and development, and flexible work options consistent with guidance from the Public Service Commission. Check out our benefits page to find out more about why we love working here.
MFAT is Rainbow Tick accredited. We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging. We welcome applications from people from a diverse range of backgrounds.
About us - Mo matou
Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous. By building connections with and influencing other countries and international institutions, we advance New Zealand's interests and pursue New Zealand's values. We provide advice to the Government on the implications for New Zealand of what is happening in the world.
To Apply/Interested - Me pehea te tuku tono
Apply today with your CV and cover letter.
To be considered for this position at Ministry of Foreign Affairs and Trade you must be a NZ citizen, or Permanent Resident.
You must be able to obtain and maintain a Confidential security clearance. Ordinarily, to obtain this level of clearance candidates must have sufficient checkable background in countries where meaningful and reliable checks can be undertaken. Where requisite checks are unable to be made, the candidate application may not be able to be progressed.
Use this online tool to self-check your eligibility for a Confidential clearance . Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-tool
Please let us know if you need any support or have any access requirements that will help you through the recruitment process.
Applications close on Wednesday 4th June at midnight.
Please note:
This is not a Foreign Policy/diplomatic role. This is a `Corporate' role (known here as a specialist role) based in central Wellington, NZ.
While it is not usual for specialist staff to be `posted' outside of NZ, from time to time a specialist role overseas becomes available at one of our embassies, high commissions, missions or consulates. To be considered for one of these positions you would need to apply and be considered via a competitive recruitment process.
If you do have an interest in an MFAT foreign policy/diplomatic career, you would be welcome to apply for this either via our graduate recruitment or mid-level foreign policy recruitment campaigns.
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The Ministry acts in the world to build a safer, more prosperous and more sustainable future for New Zealanders.
Kia hangai ake e te Manatu he ao-haumaru, ao-tonui, ao-pumau, ki te oranga tonutanga mo Aotearoa whanui.
Provide a wide range of administrative services
Support a diverse, fast paced, high performing team
Full-time, permanent role based in Wellington
Join us and work in a collaborative environment utilising your administrative skills to support business operations at the Ministry of Foreign Affairs and Trade.
About the role - Korero mo te turanga
The key purpose of the Team Administrator role is to provide a broad range of administrative support for the Ministry, providing support in business administration and corporate services such as financial administration, information management, correspondence and travel, diary management, as well as meeting and event coordination.
While many of our staff are based offshore, our onshore staff - especially our Team Administrators, are critical to ensuring our people are enabled to do the amazing work they do, wherever they are.
Our Team Administrators are proactive, organised and have great relationship skills - and as a result they become highly sought after for (non-foreign policy) secondments, projects and development opportunities within the Ministry - so this means we are regularly on the hunt for our next great administrator.
Right now we have an opportunity available for a Team Administrator in our Trade and Economic Group. The responsibilities for this Wellington-based permanent role include:
Providing administrative support to enable the smooth operation of office systems, resources and equipment that support the Group's work programme
Supporting and assisting managers to meet all their organisational / Group responsibilities including finance, audit, resources, information and security
Arranging and organising functions, meetings, workshops and training events
Coordinating the recruitment and induction processes for staff within the Group
Assisting with budget forecasting, estimates and monitoring in coordination with Managers
For more detail you can view a copy of the position description here.
The appointing range for this role is between $57,656 to midpoint of $64,062 total remuneration, inclusive of our 3% KiwiSaver employer contribution. Appointment within this range will depend on your level of experience.
Who are we looking for? - Ma wai te mahi nei?
We have a large number of Team Administrators across the Ministry and they come from all walks of life with a wide range of backgrounds and experiences - and we love that!
So when you put in your application please make sure you tell us about the unique value you can bring to the Ministry and highlight your great administration skills including things like your:
Strong customer focus, with outstanding interpersonal and communication skills
Excellent attention to detail
Natural planning and organisation skills with the ability to self-manage and use your initiative
Flexibility and ability to adapt quickly in a reactive environment
Technical skills and confidence using the MS Office suite
Understanding of The Treaty of Waitangi/Te Tiriti, Te Reo Maori and Maori customs and protocols would be beneficial.
Why MFAT? - Nga hua o te mahi i te Manatu Aorere?
We are committed to a focus on leadership, talent, training and development, and flexible work options consistent with guidance from the Public Service Commission. Check out our benefits page to find out more about why we love working here.
MFAT is Rainbow Tick accredited. We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging. We welcome applications from people from a diverse range of backgrounds.
About us - Mo matou
Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous. By building connections with and influencing other countries and international institutions, we advance New Zealand's interests and pursue New Zealand's values. We provide advice to the Government on the implications for New Zealand of what is happening in the world.
To Apply/Interested - Me pehea te tuku tono
Apply today with your CV and cover letter.
To be considered for this position at Ministry of Foreign Affairs and Trade you must be a NZ citizen, or Permanent Resident.
You must be able to obtain and maintain a Confidential security clearance. Ordinarily, to obtain this level of clearance candidates must have sufficient checkable background in countries where meaningful and reliable checks can be undertaken. Where requisite checks are unable to be made, the candidate application may not be able to be progressed.
Use this online tool to self-check your eligibility for a Confidential clearance . Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-tool
Please let us know if you need any support or have any access requirements that will help you through the recruitment process.
Applications close on Wednesday 4th June at midnight.
Please note:
This is not a Foreign Policy/diplomatic role. This is a `Corporate' role (known here as a specialist role) based in central Wellington, NZ.
While it is not usual for specialist staff to be `posted' outside of NZ, from time to time a specialist role overseas becomes available at one of our embassies, high commissions, missions or consulates. To be considered for one of these positions you would need to apply and be considered via a competitive recruitment process.
If you do have an interest in an MFAT foreign policy/diplomatic career, you would be welcome to apply for this either via our graduate recruitment or mid-level foreign policy recruitment campaigns.
Return to Search Result
💡 Quick Summary
Seeking a career-building opportunity? The Team Administrator position is now open for candidates interested in the Government Job Alert sector. This role in Wellington offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Government Job Alert is a plus.