Job Description
We have an exciting opportunity for a proactive and highly organised individual to join our growing team, based in Peth, working Monday to Friday, 9.00 am to 5.30 pm.
The role
Working collaboratively with our Legal PAs and Facilities teams, you will provide comprehensive administrative support to our Perth office (in person) and Hong Kong office (virtually), while also offering ad-hoc administrative support across the wider APAC region.
This is an excellent opportunity for a junior administrative professional or customer service super start who enjoys variety, takes pride in delivering high-quality service, and thrives in a collaborative, fast-paced environment.
As a Team Administrator, your day-to-day may include:
Administrative Tasks
Taking full responsibility for document handling, including preparation of large files and bundles (hard copy and electronic), with accurate pagination and indexing
Assisting with document production tasks, including document comparison
Preparing and submitting expense claims
Maintaining records management systems, including electronic and hardcopy filing, archiving and file retrieval
Supporting diary and meeting management, including scheduling, room bookings, catering and technical requirements
Assisting with matter management tasks such as time entry, disbursements and billing
Supporting Legal PAs/Secretaries across the region, including overflow work, data checks and leave coverage
Client Services & Facilities Tasks
Supporting the Front of House and Facilities teams, including reception coverage
Assisting with office and client events, which may require working outside standard business hours
About You
At Pinsent Masons, we do things a little differently. We are looking for high performers who are not afraid to try new things, challenge the status quo, and contribute positively to our culture.
To be considered for this role, you must have full working rights in Australia and be available to work in the office five days per week.
You will also demonstrate the following skills and attributes:
A minimum of six months’ experience in an administrative role
Clear, concise and confident written and verbal communication skills
A demonstrated ability to exercise discretion and maintain confidentiality at all times
Excellent organisational and time management skills, with the flexibility to adapt to changing priorities
A reliable and collaborative team player with strong interpersonal skills, professionalism and a positive attitude
Strong working knowledge of Microsoft Office, particularly Outlook, Teams and Word, with the ability to quickly learn new technologies
Cantonese and/or Mandarin language skills are highly desirable, in addition to English
Applications
Please note that we are currently only accepting applications via our careers page.
Why join Pinsent Masons?
We have a global reach and a local feel. With 30 offices and 1500 lawyers operating across Asia Pacific, Europe, Africa and the Middle East, you'll be exposed to domestic, international and multi-jurisdictional high-profile work, yet be in an office where everyone knows your name.
We do things a bit differently. Legal services are at the core of our business; however, we have diversified into other areas providing complimentary services to clients through offerings like Brook Graham and Vario flexible services.
We like to be flexible. Our firm is professional but also relaxed, you can dress for your day and in your own style. We also promote practices that support wellbeing, mental wellness and work/life balance so that everyone can thrive at work and at home.
We're lots of fun and very inclusive. Proud of our leading reputation for diversity and inclusion, we have created an open environment where everyone can bring their whole selves to work. You'll also have plenty of opportunities to participate in, and even run, social activities, diversity and inclusion networks, and charitable initiatives.
Diversity and Inclusion
At Pinsent Masons we value diversity and inclusion. We are committed to creating a better workplace where all our talent can succeed and feel like they belong. We want to attract, retain and develop people at all levels and encourage applications from all suitably qualified candidates whatever your ethnicity, religion, age, physical or mental disability/long term condition, ****** orientation, gender identity or expression or any other characteristics protected by local law in the jurisdictions in which we operate.
The role
Working collaboratively with our Legal PAs and Facilities teams, you will provide comprehensive administrative support to our Perth office (in person) and Hong Kong office (virtually), while also offering ad-hoc administrative support across the wider APAC region.
This is an excellent opportunity for a junior administrative professional or customer service super start who enjoys variety, takes pride in delivering high-quality service, and thrives in a collaborative, fast-paced environment.
As a Team Administrator, your day-to-day may include:
Administrative Tasks
Taking full responsibility for document handling, including preparation of large files and bundles (hard copy and electronic), with accurate pagination and indexing
Assisting with document production tasks, including document comparison
Preparing and submitting expense claims
Maintaining records management systems, including electronic and hardcopy filing, archiving and file retrieval
Supporting diary and meeting management, including scheduling, room bookings, catering and technical requirements
Assisting with matter management tasks such as time entry, disbursements and billing
Supporting Legal PAs/Secretaries across the region, including overflow work, data checks and leave coverage
Client Services & Facilities Tasks
Supporting the Front of House and Facilities teams, including reception coverage
Assisting with office and client events, which may require working outside standard business hours
About You
At Pinsent Masons, we do things a little differently. We are looking for high performers who are not afraid to try new things, challenge the status quo, and contribute positively to our culture.
To be considered for this role, you must have full working rights in Australia and be available to work in the office five days per week.
You will also demonstrate the following skills and attributes:
A minimum of six months’ experience in an administrative role
Clear, concise and confident written and verbal communication skills
A demonstrated ability to exercise discretion and maintain confidentiality at all times
Excellent organisational and time management skills, with the flexibility to adapt to changing priorities
A reliable and collaborative team player with strong interpersonal skills, professionalism and a positive attitude
Strong working knowledge of Microsoft Office, particularly Outlook, Teams and Word, with the ability to quickly learn new technologies
Cantonese and/or Mandarin language skills are highly desirable, in addition to English
Applications
Please note that we are currently only accepting applications via our careers page.
Why join Pinsent Masons?
We have a global reach and a local feel. With 30 offices and 1500 lawyers operating across Asia Pacific, Europe, Africa and the Middle East, you'll be exposed to domestic, international and multi-jurisdictional high-profile work, yet be in an office where everyone knows your name.
We do things a bit differently. Legal services are at the core of our business; however, we have diversified into other areas providing complimentary services to clients through offerings like Brook Graham and Vario flexible services.
We like to be flexible. Our firm is professional but also relaxed, you can dress for your day and in your own style. We also promote practices that support wellbeing, mental wellness and work/life balance so that everyone can thrive at work and at home.
We're lots of fun and very inclusive. Proud of our leading reputation for diversity and inclusion, we have created an open environment where everyone can bring their whole selves to work. You'll also have plenty of opportunities to participate in, and even run, social activities, diversity and inclusion networks, and charitable initiatives.
Diversity and Inclusion
At Pinsent Masons we value diversity and inclusion. We are committed to creating a better workplace where all our talent can succeed and feel like they belong. We want to attract, retain and develop people at all levels and encourage applications from all suitably qualified candidates whatever your ethnicity, religion, age, physical or mental disability/long term condition, ****** orientation, gender identity or expression or any other characteristics protected by local law in the jurisdictions in which we operate.
💡 Quick Summary
Seeking a career-building opportunity? The Team Administrator - Perth position is now open for candidates interested in the Back Office Jobs sector. This role in Perth offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
