Job Description
About us.
Urbis is more than just a consultancy. We are a multidisciplinary urban consultancy, inspiring and creating solutions for our ever-changing world. We empower our brightest minds with opportunities to push boundaries, collaborate and deliver exceptional, creative solutions for our clients and each other.
If you're looking to make transformational impact in our cities and communities, we're keen to meet you.
We pride ourselves on empowering our employees and supporting them to be the best they can be. Here you will make a tangible difference and create positive impact, while gaining enviable industry experience and broad exposure to the most exciting work.
The opportunity & how you will make an impact.
We are seeking a dynamic and proactive Team Administrator to join our Perth office that will be supporting our Heritage and Design teams. The role demands a proactive, curious and self-motivated individual who takes initiative and is always seeking to improve their skills. You will be challenged with diverse and exciting tasks, ensuring that no two days are the same. If you're passionate about providing top-notch administrative support and becoming an integral member of our design studio and superstar design administration team, then we would love to hear from you.
As a Team Administrator every day is different! You'll make an impact by:
Providing proactive administrative support to Partners and Directors of the wider Design and Heritage team
Providing proactive administrative support to Directors and the wider Design team
Extensive document preparation, compiling, formatting, word processing and data entry
Coordinating travel, diary management, client meetings, team meetings and events
Assisting with tender submissions by becoming an Urbis `tender champion'!
Providing technical support on all Microsoft Office Suite programs and expense management system (Concur)
Providing financial and technical support on the Urbis Practice Management system (BST), including the set-up of projects, tracking budgets and monthly invoicing
Preparing presentations, project sheets and capability statements
Collaborating around continuous improvement of existing administrative systems
Learning alongside an experienced team of design administrators
About you.
We look for talented people who are purpose-driven and thrive in high-performing, inclusive and collaborative environments. You'll work across teams to bring out the best in others whilst bringing new thinking and energy.
We know everyone is different and bring different strengths and passions with them. In addition to yours, we're keen to connect with you if you bring the following experiences and attributes:
Experience within an office support or team administrator position within a medium or large organisation would be highly regarded
A proactive mindset and willingness to keep learning and developing your skills
Intermediate to advanced level of experience using Microsoft products (Outlook, Word, Excel, PowerPoint, Teams)
Sound commercial awareness and a strong respect for policies, processes and quality standards
A collaborative mindset, to bring out the best in yourself and others while bringing new thinking to Urbis and our clients
Passion for purpose-led work, and driving a positive legacy for our communities, clients and yourself
Authenticity to foster respect, trust and advocacy in all your work interactions
Confidence and decisiveness to drive high performance for yourself, others and our clients
Innovation and creativity when solving complex problems
A digitally curious mindset, that is keen to explore how technology can contribute to our experience and efficiency
Why Urbis?
We are passionate about purpose with impact. You'll join an organisation united by a shared goal: shaping cities and communities for a better future. Your work will help create a positive legacy through innovative and meaningful contributions. You're encouraged to bring your ideas, be bold and contribute to an environment built on connection, flexibility and authenticity.
We invest in your growth, with inspirational leadership experiences, structured development pathways and the freedom to lead your own way. We empower you to shape your career and your impact.
We believe in flexible benefits, performance-driven rewards and experiences that support you both professionally and personally-because what matters to you, matters to us.
Sound interesting?
If we sound like a great fit for you, and you are ready to make an impact, we'd love to hear from you.
Click on `Apply' for this job.' You can also confidentially connect with us via [email protected]
#cityshapers #communitymakers #lifeaturbis
Recruitment Agencies - thank you for thinking of us. We have a preferred supplier agreements in place. We don't accept resumes outside of these arrangements. Should we receive a resume from you related to this role, an introduction fee will not apply.
Urbis is more than just a consultancy. We are a multidisciplinary urban consultancy, inspiring and creating solutions for our ever-changing world. We empower our brightest minds with opportunities to push boundaries, collaborate and deliver exceptional, creative solutions for our clients and each other.
If you're looking to make transformational impact in our cities and communities, we're keen to meet you.
We pride ourselves on empowering our employees and supporting them to be the best they can be. Here you will make a tangible difference and create positive impact, while gaining enviable industry experience and broad exposure to the most exciting work.
The opportunity & how you will make an impact.
We are seeking a dynamic and proactive Team Administrator to join our Perth office that will be supporting our Heritage and Design teams. The role demands a proactive, curious and self-motivated individual who takes initiative and is always seeking to improve their skills. You will be challenged with diverse and exciting tasks, ensuring that no two days are the same. If you're passionate about providing top-notch administrative support and becoming an integral member of our design studio and superstar design administration team, then we would love to hear from you.
As a Team Administrator every day is different! You'll make an impact by:
Providing proactive administrative support to Partners and Directors of the wider Design and Heritage team
Providing proactive administrative support to Directors and the wider Design team
Extensive document preparation, compiling, formatting, word processing and data entry
Coordinating travel, diary management, client meetings, team meetings and events
Assisting with tender submissions by becoming an Urbis `tender champion'!
Providing technical support on all Microsoft Office Suite programs and expense management system (Concur)
Providing financial and technical support on the Urbis Practice Management system (BST), including the set-up of projects, tracking budgets and monthly invoicing
Preparing presentations, project sheets and capability statements
Collaborating around continuous improvement of existing administrative systems
Learning alongside an experienced team of design administrators
About you.
We look for talented people who are purpose-driven and thrive in high-performing, inclusive and collaborative environments. You'll work across teams to bring out the best in others whilst bringing new thinking and energy.
We know everyone is different and bring different strengths and passions with them. In addition to yours, we're keen to connect with you if you bring the following experiences and attributes:
Experience within an office support or team administrator position within a medium or large organisation would be highly regarded
A proactive mindset and willingness to keep learning and developing your skills
Intermediate to advanced level of experience using Microsoft products (Outlook, Word, Excel, PowerPoint, Teams)
Sound commercial awareness and a strong respect for policies, processes and quality standards
A collaborative mindset, to bring out the best in yourself and others while bringing new thinking to Urbis and our clients
Passion for purpose-led work, and driving a positive legacy for our communities, clients and yourself
Authenticity to foster respect, trust and advocacy in all your work interactions
Confidence and decisiveness to drive high performance for yourself, others and our clients
Innovation and creativity when solving complex problems
A digitally curious mindset, that is keen to explore how technology can contribute to our experience and efficiency
Why Urbis?
We are passionate about purpose with impact. You'll join an organisation united by a shared goal: shaping cities and communities for a better future. Your work will help create a positive legacy through innovative and meaningful contributions. You're encouraged to bring your ideas, be bold and contribute to an environment built on connection, flexibility and authenticity.
We invest in your growth, with inspirational leadership experiences, structured development pathways and the freedom to lead your own way. We empower you to shape your career and your impact.
We believe in flexible benefits, performance-driven rewards and experiences that support you both professionally and personally-because what matters to you, matters to us.
Sound interesting?
If we sound like a great fit for you, and you are ready to make an impact, we'd love to hear from you.
Click on `Apply' for this job.' You can also confidentially connect with us via [email protected]
#cityshapers #communitymakers #lifeaturbis
Recruitment Agencies - thank you for thinking of us. We have a preferred supplier agreements in place. We don't accept resumes outside of these arrangements. Should we receive a resume from you related to this role, an introduction fee will not apply.
💡 Quick Summary
Seeking a career-building opportunity? The Team Administrator position is now open for candidates interested in the Back Office Jobs sector. This role in Perth offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
