Team Assistant

Join a dynamic, high-performing team in a varied operations role that supports career coaching and outplacement services. This position offers the opportunity to work closely with Client Partners, Career Coaches, and business leaders on technology and operational projects to drive efficiency and innovation.

About the Role

As an Team Assistant, you will play a key role in ensuring seamless operational support across your team, including administration, project support, database management, marketing and events, and HR onboarding. You will also contribute to technology and business improvement projects, making this an exciting and diverse opportunity.

Key Responsibilities

Executive Support

Schedule meetings and manage calendars

Generate and format documents, ensuring accuracy and consistency

Prepare internal and external reports

Coordinate interstate travel arrangements

Operations & Project

Work with the leadership team on business-wide projects, including:

Technology transformation

Strategic planning

Quality audits

Process improvement initiatives

AI implementation

Accounts & Financial Support

Invoice clients and follow up on outstanding payments

Process expense reconciliations

Handle weekly accounts payable processing

Database & Workflow Management

Maintain data integrity and system functionality

Generate reports and implement workflow improvements

Manage document control processes

Marketing & Events

Update website content

Draft marketing content using tools such as Canva and AI

Plan and coordinate key events

HR & Onboarding

Facilitate the onboarding of new team members

Coordinate celebrations for birthdays, anniversaries, and milestones

Act as a liaison to foster collaboration across departments

About You

To thrive in this role, you will be highly organised, tech-savvy, and solutions-focused. You will enjoy working in a fast-paced, dynamic environment and have the confidence to interact with stakeholders at all levels.

Skills & Attributes:

Advanced technology skills, ideally with experience using contemporary applications

Agile and adaptable, with the ability to pivot quickly

Strong attention to detail and organisational skills

Professional, confident, and resilient

Strong relationship-building and communication skills

Why Join?

Work with a supportive and high-performing team

Enjoy variety and exposure to strategic business projects

Opportunity to develop your skills in a fast-moving, professional services firm

If you are a motivated and proactive professional looking for a role that offers variety and impact, we’d love to hear from you!

How to Apply

Click the link below to apply, or for a confidential discussion, please contact:

Bridgette Meaden

bmeaden@sharpandcarter.com.au

0484 381 458