Temporary Human Resources (HR) Assistant - EXEMPT
Full job description
JOB TITLE: Human Resources (HR) Assistant
DESCRIPTION:
The Progressive Housing Society is a leader in our community. We work hard to provide the best outcomes for our clients. We believe in empowering people to live well. That is why we help clients with their basic needs while also helping them to live as independently as possible in the community. Access to food, shelter, and healthcare is essential, but we also help clients develop and maintain life skills. All our programs are designed to support clients with their individual needs and preferences in mind.
THE OPPORTUNITY:
We are seeking a detail-oriented and organized HR Assistant for a term position to support the Human Resources department in delivering timely and efficient administrative support. This role plays a key part in the recruitment and onboarding process, maintaining HR documentation, and assisting with data entry and reporting.
EMPLOYEE CATEGORY: EXEMPT - Full-Time, Term (Until December 15, 2025, with the possibility of extension)
SALARY RANGE: $30-$32 per hour
NUMBER OF VACANCIES: 1 (one) vacancy
HOURS OF WORK: Monday - Friday 9:00 AM - 5:00 PM, but may vary according to operational needs.
QUALIFICATIONS
Completion of a degree program in either Human Resources or a related field
2 years working in Human Resources
Experience working in a unionized environment preferred
Experience working in a non-profit environment preferred
Experience working with HRIS systems (ComVida) preferred
Effectively uses MS Excel, Word & Outlook at an intermediate to senior level
Ability to maintain high accuracy and attention to detail
A valid BC driver’s license and access to a personal vehicle for business related purposes
Criminal Record Check Clearance
SKILLS AND ABILITIES
Excellent written and verbal communication skills
Provides quality service to customers in a courteous and patient manner
Works effectively independently and in a team environment
High degree of urgency, and ability to prioritize
High level of integrity with the ability to handle HR files in a professional, confidential manner
Adapts to changing work environments, work priorities, and organizational needs
Actively listens, and probes for information to clarify requests
Uses tact and discretion when discussing problems and eliciting sensitive or confidential information
Ability to work both independently with little supervision, as well as in a collaborative team environment
KEY DUTIES AND RESPONSIBILITIES
Send pre-screening questions to job applicants and follow up with candidates who have not responded
Review candidate responses and send rejection emails to those who do not meet the criteria
Schedule interviews with qualified candidates using Calendly and send the appropriate links
Monitor Calendly and interview schedules daily to ensure all pre-screens are completed
Print resumes and interview questions in preparation for interviews
Conduct reference checks for selected candidates and document feedback
Update various tracking spreadsheets to maintain accurate records
Supports with the organization and preparation of hiring, training, and onboarding events
Assists with preparing onboarding packages for mass hiring and individual new hires
Assemble and maintain orientation packages with contracts, policies, and checklists
Review onboarding documents for accuracy and completeness; follow up on missing forms
Assist with entering onboarding information into the HRIS system (ComVida)
Create and maintain up-to-date employee personnel files in both hard copy and digital formats
Support onboarding coordination with IT and Payroll, including account setup and documentation collection
Assist in the offboarding processes by scanning and organizing exit documents
Enter new employee details, training completions, and staff changes into ComVida
Run staffing, training, and scheduling reports in ComVida as needed
Track new hire orientation and probation periods using ComVida and internal spreadsheets
Manage ANII (absence notification) entries and ensure timely updates
Submit benefit application forms and related documents to eligible employees
Assist with benefit enrolment tracking and document management for unionized staff
Support updates to employee seniority lists and union documentation
Draft hiring and change forms as directed by the HR team
Scan and file HR documents, including onboarding forms, training records, and interview materials
Collect employee forms such as Municipal Pension Plan applications and vehicle insurance reimbursement forms
Order supplies such as business cards and onboarding materials as needed
Assist with updating company policies, procedures, and internal HR documents
Provide day-to-day administrative support to the HR department and perform other duties as required
***Keeping in line with our mandate of a low-barrier approach, all of our sites are animal friendly***
Job Types: Full-time, Fixed term contract
Contract length: 4 months
Pay: $30.00-$32.00 per hour
Expected hours: 37.5 per week
Benefits:
Mileage reimbursement
On-site parking
Wellness program
Schedule:
8 hour shift
Day shift
Monday to Friday
Overtime
Application question(s):
Keeping in line with our mandate of a low-barrier approach, all of our sites are animal friendly. Are you comfortable with this?
Do you have access to a reliable vehicle that can be used for work purposes?
Experience:
Human resources: 2 years (preferred)
Licence/Certification:
BC Drivers License (preferred)
Work Location: In person
Expected start date: 2025-08-11