Job Description
Tenders and Frameworks Coordinator
Alpha Tower, Birmingham | 39.5 hours per week
JOIN PROBRAND – WHERE DIGITAL PROCUREMENT IS REDEFINING THE IT INDUSTRY
At Probrand, we’re not just another IT reseller — we’re a fast-growing, digitally-led organisation transforming the way businesses buy technology.
Our unique digital procurement platform is changing the game in the IT industry, delivering transparency, efficiency, and commercial advantage to our customers. As we continue to scale rapidly, we are investing in talented individuals who want to be part of something innovative, ambitious and genuinely disruptive.
If you thrive in a fast-paced, collaborative environment and want to play a pivotal role in shaping public sector success within a digital-first organisation — this could be your next big move.
Role Overview
The Tenders and Frameworks Co-ordinator plays a vital role in identifying, coordinating and managing public sector and framework opportunities, ensuring Probrand submits high-quality, compelling responses that maximise our chance of success.
This role requires a strong understanding of the IT procurement landscape and an ability to coordinate between sales, supply chain and vendor teams to gather input, manage deadlines and ensure submissions are completed with accuracy and impact.
A key focus is aligning our digital proposition with tender requirements — you will need a strong understanding of Probrand’s digital offering to confidently respond to tenders that assess digital capability.
This is a hybrid role, requiring a minimum of three days per week in our modern central Birmingham office, with the remaining days worked remotely.
Key Responsibilities
Tender & Framework Management
Monitor automated tender portals and email inboxes for Invitations to Tender (ITTs), Requests for Quotes (RFQs), and Framework opportunities.
Download and distribute tender documentation to relevant stakeholders, log all activity in tracking systems and maintain oversight of all bid submissions.
Coordinate each stage of the tender response process between sales, supply chain, and category teams, ensuring clarity of roles and deadlines.
Review tender questions and requirements carefully, ensuring all responses fully address the criteria, with accurate, relevant and complete information.
Produce tender summary documents and submission plans for internal stakeholders, clearly identifying requirements and timelines.
Provide day-to-day support to the Frameworks Manager, assisting with framework reporting, contract documentation, stakeholder communication and compliance tracking.
Digital Proposition Integration
Upskill on Probrand’s digital procurement and benchmarking platforms (e.g. Probrand Procurement Platform, KnowledgeBus).
Lead the response to digital-related questions in tenders and frameworks, articulating Probrand’s digital advantage clearly and persuasively.
Work closely with the Digital Experience Team to stay updated on platform developments and digital case studies.
Ensure digital content in tenders (e.g. user journey, automation, security, platform support) is described with clarity and precision.
Sales Team & Supply Chain Collaboration
Engage Category Buyers to obtain accurate pricing, product insight and promotional offers to support submissions.
Coordinate with sales teams and sales leads to ensure commercial alignment.
Act as a liaison between the Frameworks Manager, sales teams and supply chain to ensure effective and efficient bid creation.
Vendor & Supplier Engagement
Contact vendors to gather supporting content, technical specifications, case studies, or pricing information where required.
Build productive relationships with vendors to ensure timely responses and promote collaborative submissions.
Submission Quality & Data Accuracy
Ensure every response is thoroughly proofed and quality checked before submission.
Maintain and update internal bid logs, win/loss trackers and tender performance reports.
Maintain customer data and framework records in systems.
Complete admin tasks including CRM setup for new customers, framework order processing and daily reporting of tender activity.
Monitor and manage product pricing on the Crown Commercial Services (CCS) platform to ensure competitiveness and optimise margins.
Internal Communication & Insight
Actively contribute to tender planning meetings and working groups.
Share insight from previous submissions to improve future win rates.
Provide regular performance data to managers on submission volumes and outcomes.
Core Competencies
Bid & Tender Writing
Digital Awareness
Attention to Detail
Organisation & Coordination
Stakeholder Communication
Proactivity
Efficiency & Time Management
Commercial Awareness
Collaborative Working
Problem Solving
Experience in the IT industry is a key advantage but not essential.
Key Behaviours
Accountable
Resilient
Inquisitive
Thorough
Supportive
Professional
Solution-Oriented
Structured
WHY JOIN PROBRAND?
This is more than a co-ordination role — it’s an opportunity to be at the heart of a high-growth, digital-first organisation that is reshaping IT procurement.
You’ll gain exposure across sales, supply chain, digital product development and public sector frameworks, while building expertise in one of the most commercially important areas of the business.
If you’re ambitious, digitally curious, detail-driven and excited by the opportunity to help scale a disruptive technology-led organisation, we would love to hear from you.
Benefits
31 days’ holiday (including bank holidays)
Buy/sell annual leave scheme
Life insurance
24/7 Employee Assistance Programme
YuLife wellbeing app (virtual GP, will writing, second medical opinion)
Retail, travel, gym and leisure discounts
Cycle to Work scheme
Electric car salary sacrifice scheme
Paid volunteer leave
Ongoing training and professional development
Probrand is an equal opportunities employer. We value diversity and are committed to creating an inclusive environment for all employees. If you require adjustments to support your application, please let us know.
Be part of the team that’s changing the way organisations buy IT. Be part of Probrand.
Alpha Tower, Birmingham | 39.5 hours per week
JOIN PROBRAND – WHERE DIGITAL PROCUREMENT IS REDEFINING THE IT INDUSTRY
At Probrand, we’re not just another IT reseller — we’re a fast-growing, digitally-led organisation transforming the way businesses buy technology.
Our unique digital procurement platform is changing the game in the IT industry, delivering transparency, efficiency, and commercial advantage to our customers. As we continue to scale rapidly, we are investing in talented individuals who want to be part of something innovative, ambitious and genuinely disruptive.
If you thrive in a fast-paced, collaborative environment and want to play a pivotal role in shaping public sector success within a digital-first organisation — this could be your next big move.
Role Overview
The Tenders and Frameworks Co-ordinator plays a vital role in identifying, coordinating and managing public sector and framework opportunities, ensuring Probrand submits high-quality, compelling responses that maximise our chance of success.
This role requires a strong understanding of the IT procurement landscape and an ability to coordinate between sales, supply chain and vendor teams to gather input, manage deadlines and ensure submissions are completed with accuracy and impact.
A key focus is aligning our digital proposition with tender requirements — you will need a strong understanding of Probrand’s digital offering to confidently respond to tenders that assess digital capability.
This is a hybrid role, requiring a minimum of three days per week in our modern central Birmingham office, with the remaining days worked remotely.
Key Responsibilities
Tender & Framework Management
Monitor automated tender portals and email inboxes for Invitations to Tender (ITTs), Requests for Quotes (RFQs), and Framework opportunities.
Download and distribute tender documentation to relevant stakeholders, log all activity in tracking systems and maintain oversight of all bid submissions.
Coordinate each stage of the tender response process between sales, supply chain, and category teams, ensuring clarity of roles and deadlines.
Review tender questions and requirements carefully, ensuring all responses fully address the criteria, with accurate, relevant and complete information.
Produce tender summary documents and submission plans for internal stakeholders, clearly identifying requirements and timelines.
Provide day-to-day support to the Frameworks Manager, assisting with framework reporting, contract documentation, stakeholder communication and compliance tracking.
Digital Proposition Integration
Upskill on Probrand’s digital procurement and benchmarking platforms (e.g. Probrand Procurement Platform, KnowledgeBus).
Lead the response to digital-related questions in tenders and frameworks, articulating Probrand’s digital advantage clearly and persuasively.
Work closely with the Digital Experience Team to stay updated on platform developments and digital case studies.
Ensure digital content in tenders (e.g. user journey, automation, security, platform support) is described with clarity and precision.
Sales Team & Supply Chain Collaboration
Engage Category Buyers to obtain accurate pricing, product insight and promotional offers to support submissions.
Coordinate with sales teams and sales leads to ensure commercial alignment.
Act as a liaison between the Frameworks Manager, sales teams and supply chain to ensure effective and efficient bid creation.
Vendor & Supplier Engagement
Contact vendors to gather supporting content, technical specifications, case studies, or pricing information where required.
Build productive relationships with vendors to ensure timely responses and promote collaborative submissions.
Submission Quality & Data Accuracy
Ensure every response is thoroughly proofed and quality checked before submission.
Maintain and update internal bid logs, win/loss trackers and tender performance reports.
Maintain customer data and framework records in systems.
Complete admin tasks including CRM setup for new customers, framework order processing and daily reporting of tender activity.
Monitor and manage product pricing on the Crown Commercial Services (CCS) platform to ensure competitiveness and optimise margins.
Internal Communication & Insight
Actively contribute to tender planning meetings and working groups.
Share insight from previous submissions to improve future win rates.
Provide regular performance data to managers on submission volumes and outcomes.
Core Competencies
Bid & Tender Writing
Digital Awareness
Attention to Detail
Organisation & Coordination
Stakeholder Communication
Proactivity
Efficiency & Time Management
Commercial Awareness
Collaborative Working
Problem Solving
Experience in the IT industry is a key advantage but not essential.
Key Behaviours
Accountable
Resilient
Inquisitive
Thorough
Supportive
Professional
Solution-Oriented
Structured
WHY JOIN PROBRAND?
This is more than a co-ordination role — it’s an opportunity to be at the heart of a high-growth, digital-first organisation that is reshaping IT procurement.
You’ll gain exposure across sales, supply chain, digital product development and public sector frameworks, while building expertise in one of the most commercially important areas of the business.
If you’re ambitious, digitally curious, detail-driven and excited by the opportunity to help scale a disruptive technology-led organisation, we would love to hear from you.
Benefits
31 days’ holiday (including bank holidays)
Buy/sell annual leave scheme
Life insurance
24/7 Employee Assistance Programme
YuLife wellbeing app (virtual GP, will writing, second medical opinion)
Retail, travel, gym and leisure discounts
Cycle to Work scheme
Electric car salary sacrifice scheme
Paid volunteer leave
Ongoing training and professional development
Probrand is an equal opportunities employer. We value diversity and are committed to creating an inclusive environment for all employees. If you require adjustments to support your application, please let us know.
Be part of the team that’s changing the way organisations buy IT. Be part of Probrand.
💡 Quick Summary
Seeking a career-building opportunity? The Tenders and Frameworks Coordinator position is now open for candidates interested in the Admin Executive sector. This role in Birmingham offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
